If you're responsible for managing an avalanche of digital data and also have a group of users whose tech savvy ranges from swiftly duplicating files to their local desktop all the way to "But can't I just print everything out and have it that way? Also, I deleted half of that document because I only needed some of those pages and then I accidentally hit save, is that okay?", DAM may be the answer to your woes. In addition to the structured file management and hosting system is a fantastic mobile sales tool that will allow your sales team to quickly access the data you've deemed most relevant for their needs. When you have folders upon sub-folders of photos, spreadsheets, presentations, PDFs, and videos (drafts, edited drafts, final, new! final), most often individual users will get frustrated as their personal organization systems don't mesh with what you as an administrator have created. DAM allows you to have your bank of assets within a folder system that is separate to what you "deploy" to the mobile sales team front, allowing for your admin self to indulge in your cookie dough ice cream while your lactose-intolerant users stay in their vegan ice cream lane. This might seem like a minor boon of convenience at first glance, but in reality it's an incredible time-saver. Typically when I've had to change a file within a folder system, it was necessary for me to notify all users in an emailed announcement ("Please note that the file in Folder A > Sub-folder 3 > Sub-sub folder 2 > File 281.jpg has been updated."). Then, I would need to individually chase down our employees that work in other territories and time zones to let them know that the email I just sent out is in fact relevant to them. When multiple files have been changed, it's even more tedious. With the mobile sales tool, I can unpublish, update, and re-publish instantly and those changes are immediately reflected at the user level. As a digital administrator, I cannot properly encapsulate how being able to simply send a "Refresh your mobile app for changes." notification to our sales team makes me feel beyond a *chef kiss* gesture. Truly, I love what DAM has to offer, and if you get in touch with the team at BAM! and hear about all the amazing updates they're bringing on in the next month or two, you'll hit the request a demo button right now.
I recommend contacting BAM! about their new features they intend to implement this year. Right now its focus is on Digital Asset Management and mobile deployment, but they have so much more coming, and it's the new features that have me so excited.
We have been using Google Drive as a means of sharing product and policy info via a complex parent and child folder system. If you're a Google Suite administrator, you'll know that Google Suite's Team Drive sharing options are incredibly limited and you ultimately have to grant Full access to the main folder for a team to properly access assets. Once everyone has Full access, multiple people do not realize that rearranging a folder or file in a way that is convenient for them changes the structure for all. Managing nearly 1 TB of active data in that manner is pure madness and until BAM! talked to me about DAM, I had no idea such a solution was available -- and in app form, too! Gone are the days where I have to scold users for taking "File 387.pdf" away to their own desktop, effectively removing it from team use. #blessed