# Akiflow Reviews **Vendor:** Akiflow **Category:** [Project Management Tools Software](https://www.g2.com/categories/project-management-tools) **Average Rating:** 4.8/5.0 **Total Reviews:** 99 ## About Akiflow Akiflow is a personal task manager + calendar desktop app (win+mac) that will help you keep yourself always organized. By becoming 10x faster on the basics, keeping yourself organized will not be a burden or require too much time throughout the day WHY AKIFLOW? We built Akiflow focusing on speeding up the fundamentals of productivity: capturing tasks, processing them, and always knowing what to work on. → Reduce the effort By becoming 10x faster on the basics, keeping yourself organised will not be a burden or require too much time throughout the day. → Prevent mistakes Akiflow is built to prevent the most common mistakes that affect productivity. Our features are designed to help you avoid cognitive overload, distractions, over-scheduling and context switching. → Peace of mind A single source of truth. A clear schedule. Notifications to guide you throughout the day. Everything one shortcut away. Akiflow is built to keep your mind clear and focused. OUR KEY FEATURES INCLUDE → Universal task Inbox - Capture anything, anywhere. Centralise your tasks. → Command Bar - Sort things out in seconds. Prioritise, Plan and Snooze with keyboard shortcuts. → One tool - No more context switching. Tasks + Calendars. Your single source of truth. → Tray Notification - Always know what to do next. Your day at a glance. PACKED WITH FEATURES → Share availability - No more ping-ping between email and calendar tabs to share your availability. Quickly select and share your slots in seconds. → Recurrent tasks - Create tasks with any recurrence: every day, every 1st of the month, custom - you name it. → Priority management - Set in Akiflow your real Goals - the tasks that will make you progress - and start executing. → Time blocking - Lock time in your calendar for your tasks. Akiflow will create an event in your calendar to let your colleagues know when you’re busy. → Timezones - Hit one shortcut to show every city's time zone in your calendar, side by side with your local time. → Smart lists - Custom labels to organize your work the way feels right for you. Easy to add, they help you have a visually clear view of your day. → Smart notifications - What you need, at the right time. Never miss a meeting, quick jump into a call. Better yet, totally customizable. INTEGRATED WITH ALL YOUR APPS Gmail, Calendar, Slack, Gmail, Zoom, Todoist, Trello, Asana, Superhuman and more. You can also request the integrations you want. ## Akiflow Pros & Cons **What users like:** - Users praise the **ease of use** of Akiflow, finding it simple and intuitive for task organization and management. (36 reviews) - Users value the **efficient scheduling** capabilities of Akiflow, seamlessly integrating tasks and calendar management in one place. (26 reviews) - Users commend the **exceptional customer support** from Akiflow, appreciating the prompt and personalized assistance provided. (21 reviews) - Users praise the **easy setup** of Akiflow, appreciating its straightforward integration and intuitive interface for efficient task management. (21 reviews) - Users praise Akiflow's **efficiency** in managing weekly tasks quickly and effectively, enhancing overall productivity. (21 reviews) - Users love Akiflow for its **seamless calendar integration** , making daily organization and task management effortless. (18 reviews) - Time-saving (18 reviews) - Simple (16 reviews) - Intuitive (13 reviews) - Helpful (12 reviews) **What users dislike:** - Users note the **missing features** in Akiflow, particularly with limited Notion sync and lack of task dependencies. (18 reviews) - Users experience **integration issues** with Akiflow, noting limited sync capabilities and desired connections to various tools. (10 reviews) - Users find the **learning curve steep** for Akiflow, making initial setup and feature navigation quite overwhelming. (6 reviews) - Users find the **learning difficulty** of Akiflow frustrating, making setup and usage initially complex and time-consuming. (3 reviews) - Users are frustrated by the **limited customization** options in Akiflow, desiring more control over themes and hotkeys. (3 reviews) - Limited Features (3 reviews) - Slow Performance (3 reviews) - Calendar Issues (2 reviews) - Users find Akiflow **expensive** , particularly since it builds on existing apps without additional integrations. (2 reviews) - Feature Discoverability (2 reviews) ## Akiflow Reviews ### 1. User-Friendly Click-and-Drag Task Management with Fun Color Coding **Rating:** 4.5/5.0 stars **Reviewed by:** Maria S. | Project Engineer, Small-Business (50 or fewer emp.) **Reviewed Date:** June 02, 2026 **What do you like best about Akiflow?** It's fairly user friendly and I like that you can click & drag to move things around. The color coding and icons are fun as well, and I like that there are several different ways to add tasks. Cecile did a fantastic job with the onboarding 1:1 meeting and really helped me to figure out how to use the platform. **What do you dislike about Akiflow?** It's pretty complex offering lots of features for advanced users, but if you only want to use the more basic features it is maybe overengineered for you. It's confusing at first how to get started so the 1:1 set-up meeting is a must in my option. I also don't like how it automatically communicates two-ways with my calendars so it often posts things on there that I don't want to be posted to an outside calendar. **What problems is Akiflow solving and how is that benefiting you?** I am seeing tasks and calendar events all in one place and it is helping me to organize my to-do's across my personal and professional life. ### 2. Streamlined Task Management with Swift Setup **Rating:** 5.0/5.0 stars **Reviewed by:** Ricardo V. | Principal | Chief Revenue Officer, Small-Business (50 or fewer emp.) **Reviewed Date:** May 11, 2026 **What do you like best about Akiflow?** I really appreciate Akiflow for its speed in entering tasks and moving them around. The flow is much faster compared to other products, where you have to click a lot more and enter more details. I also use the Akiflow mobile app, which enhances the experience. Setting it up was super easy, and it integrates well with tools like Asana and Google Suite. Plus, Cecile over at Akiflow helped me decide Akiflow was the right tool, which was key in my decision to stay. **What do you dislike about Akiflow?** Perhaps the automated rearrangement of items in the calendar, a more intuitive and autonomous flow would be great. When something important comes up and you need to leave the task, focus time, or blocked time, it would be great to have the system find slot the time automatically, move it for later in the week, and even ask you if you would like to slot some time during the weekend or personal time to tackle something. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow for a centralized view of tasks and its easy task scheduling. It speeds up input and rearrangement, which is faster than other products. ### 3. Empowers Solopreneurs with Efficiency and Flexibility **Rating:** 5.0/5.0 stars **Reviewed by:** Renee B. | owner, Small-Business (50 or fewer emp.) **Reviewed Date:** May 07, 2026 **What do you like best about Akiflow?** I find the ability to look at all my tasks on one sidebar and then drag and drop them into a weekly view to be by far the most helpful feature in Akiflow. The integration with Notion is huge because tasks disappear in Notion once completed, unlike with other products I've used. The AI chatbot is really helpful for scheduling complicated repeat tasks, saving me time. The flexible, weather-based recurring tasks feature is so helpful, prompting me as needed. Finally, the progress bar on my phone is a great motivator, especially as someone with ADHD. Oh, and the setup was really easy- I got to hop on a call with a real person (Thanks Cecile!) to walk me through the basics **What do you dislike about Akiflow?** I would love to see the ability for it to auto schedule for me and sort of know my business and my life really well. I want to just dump all of my tasks into one inbox and have it review and auto schedule them. I know a lot of people want that and it's potentially in the works, but that would be the number one thing I'd be looking for. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to manage my solopreneur business. It's great for viewing tasks in a sidebar and moving them into a weekly view. The Notion integration is fantastic, as tasks disappear once completed. The AI chatbot speeds up scheduling, saving me hours by automating repetitive tasks. ### 4. Easy to Use, Easy to Set Up; Actually Works **Rating:** 5.0/5.0 stars **Reviewed by:** Claudio C. | Partner Success Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** December 18, 2025 **What do you like best about Akiflow?** It's ease of use. I like the ease of heirarchies Folders > Projects > Tasks; and the use of tags as well as sections. I've only been using this for a short time, but I was able to set up a nice workflow in just an hour that works well across different systems. I also love the fact that their success team is ready to help; had a wonderful call with Cecile for a 1:1 to learn some additional tricks and tips to make the most of the system for my particular use case. She was very helpful. Love that there is a guide sent over right away and the invitation to set up a time to discuss with their team in future if any questions come up! I feel set up to actually USE this app and tool, as opposed to other systems that cost more but also leave you floundering to understand the best way to integrate it into your daily routine. **What do you dislike about Akiflow?** While creating duplicate tasks is easy, would be nice if you could select tasks and easily move them from one project to another. Instead of just dragging **What problems is Akiflow solving and how is that benefiting you?** Managing multiple projects across different clients and also different jobs that I hold. Being able to have everything in one place and easily create time slots in my calendar for deep work and sprints is great! ### 5. Intuitive UI and Efficient Task Organization **Rating:** 5.0/5.0 stars **Reviewed by:** Frankie D. | Digital Media Specialist and Event Coordinator, Small-Business (50 or fewer emp.) **Reviewed Date:** April 07, 2026 **What do you like best about Akiflow?** I find Akiflow's user interface more intuitive than Google Calendar. I really like the slots feature for organizing my tasks and work hours, and being able to click and drag tasks into a slotted work block has been huge for me. The initial setup of Akiflow was smooth. In the past, I used Asana and ClickUp for personal management, but Akiflow gels better with my workflow. **What do you dislike about Akiflow?** The AI assistant is a nice feature but feels more rudimentary. I wish there was one that could assess my working rhythms and project priorities and help me build momentum in my workday and manage my task energy more efficiently. **What problems is Akiflow solving and how is that benefiting you?** Akiflow offers a more intuitive interface than Google Calendar and its slots feature lets me organize tasks and work hours by clicking and dragging, enhancing my productivity. ### 6. Great onboarding support and seamless app experience **Rating:** 4.0/5.0 stars **Reviewed by:** Manohar J. | Co Founder, Small-Business (50 or fewer emp.) **Reviewed Date:** November 14, 2025 **What do you like best about Akiflow?** I had heard many positive things about Akiflow, but I was still uncertain about what to expect. As I was considering whether to proceed, I had a few doubts and decided to contact their customer support. These days, a lot of products simply direct you to their FAQs, which often leaves your questions unresolved. However, the team at Akiflow took the time to understand my concerns and responded extremely quickly - within the same day. Special thanks to Jayrich from Akiflow for his proactive assistance! The onboarding was smooth and I really liked that they offered and onboarding call. Cecile from Akiflow walked me through everything in the call and guided me how to make best use of this tool. Big thank you to her. I like the fact how Akiflow integrated with other tools. **What do you dislike about Akiflow?** When you decide to try Akiflow, you are asked to enter your credit card information. The sync with Notion is limited. It would have been great to have more data that gets synced. **What problems is Akiflow solving and how is that benefiting you?** It is solving the problem of how to manage my time more effectively. ### 7. Intuitive Task Management with Akiflow **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Financial Services | Small-Business (50 or fewer emp.) **Reviewed Date:** February 17, 2026 **What do you like best about Akiflow?** I like how Akiflow is really user-friendly. The user interface is really intuitive, making it easy to use and easy to figure out how to set things up. The initial setup call I had with Cecile provided a tremendous amount of information and education, which makes it even easier to use. During the setup call, all my questions were answered, and it showed me some of the more advanced features that I wasn't even aware of. Overall, Akiflow's design is more intuitive and easier to use compared to Motion, and the initial setup was very simple. **What do you dislike about Akiflow?** The AI interface is a little bit challenging to get used to, but once you do, it's relatively easy to use. **What problems is Akiflow solving and how is that benefiting you?** Akiflow allows me to easily create tasks, reminds me to complete them, and helps schedule time across different projects and locations. ### 8. Seamless Task Management with Intuitive Design **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Motion Pictures and Film | Small-Business (50 or fewer emp.) **Reviewed Date:** January 23, 2026 **What do you like best about Akiflow?** I use Akiflow to help manage tasks in a fast-paced workflow, and I find scheduling within the calendar intuitive and easy to use. I love the clean interface with proper spacing and a modern minimal design, making it easy to look at my tasks. It's an excellent-looking app that fits perfectly with my workday structure. Cecile from Akiflow was super helpful, explaining the core features and answering theoretical workflow questions. The day planning feature is fantastic, and the AI integration enhances the support needed for task management applications. The mobile app mirrors the desktop version (functionality,) and I appreciate the command bar's context use with other windows. The day planning, Command Bar AI, and the ability to ingest tasks from various mediums are incredibly helpful. The integration with other platforms like Flow Production Desktop is excellent without creating dependencies. I find the setup very easy, and Cecile's guidance as a product manager was amazing. This tool checks all the boxes and is one I would recommend to a professional team. **What do you dislike about Akiflow?** I would like an AI that autojoins meetings to autotranscribe, summarize, and dictate tasks for me. I'll need to look for another application to support that function. If Akiflow could eventually implement that, it would be golden! **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to effortlessly create and manage tasks in a fast-paced workflow. It simplifies scheduling with an intuitive calendar and enhances task management with day planning, Command Bar AI, and seamless task ingestion from multiple apps. ### 9. Streamlined Productivity with Stellar Onboarding **Rating:** 4.5/5.0 stars **Reviewed by:** Sarah B. **Reviewed Date:** January 13, 2026 **What do you like best about Akiflow?** I love that Akiflow is a one-stop shop that consolidates several different calendars into one and provides pop-up reminders for tasks and meetings, which makes it super easy to manage my time. My onboarding call with Cecile was amazing; she answered every question I had and even questions I didn't know I had. I also really appreciate the feature that shows a bar indicating how much time I have left on a task or meeting, helping me manage my time effectively. The integration with calendars like Google Calendar and Outlook is great, and I love that it's designed to give me an efficient productivity setup. **What do you dislike about Akiflow?** I'm not really sure at this point. I haven't been using it long enough to really know what the improvements would be. Think it's gonna take a little bit of adjustment for me to just remember the keyboard shortcuts. The only issue that I ran into is one of the clients that I work for has a Microsoft Office suite that, unfortunately, I'm unable to connect my Outlook calendar to because you guys are not SOC 2 compliant, and I think you would also have to be HIPAA compliant in order for me to be able to connect that particular client. **What problems is Akiflow solving and how is that benefiting you?** Akiflow helps consolidate multiple calendars into one and provides a space to brain dump tasks, ensuring they get scheduled and completed. ### 10. Akiflow is my daily command center for current tasks. **Rating:** 5.0/5.0 stars **Reviewed by:** Błażej P. | Freelancer, Small-Business (50 or fewer emp.) **Reviewed Date:** October 17, 2025 **What do you like best about Akiflow?** It is the ideal program for creating a concrete weekly schedule. It is unrivaled in the "what we are doing today" panel and in quickly moving tasks, although for long-term strategic goals, I personally prefer a custom Notion template. The most important element, in my opinion, is the uniquely implemented **Timeslots**, which are the best I have seen. My entire weekly schedule is filled with them. They are set up cyclically, and when planning the next week over the weekend, I just fill them with tasks and make corrections if needed. This provides an excellent structure and saves a lot of time. The Timeslots allow me to easily shift entire blocks of work, serving as a template for my week. Akiflow's synchronization with Notion and automation capabilities are also great features. It automatically pulls tasks from various places in Notion to specific days, and its workflows then assign them to the appropriate timeslots. Akiflow, which I open hundreds of times a week via a shortcut, has given my life clear structure and was as much of a game-changer as Notion. It is faster and more efficient in day-to-day work. **What do you dislike about Akiflow?** The speed of the Android app is lacking. It does not implement the management or planning of long-term goals, including subtasks. **What problems is Akiflow solving and how is that benefiting you?** - Clarity and Structure in the Week: It is ideal for creating a concrete weekly schedule and has brought clarity to your actions and structure to your week. - Efficient Time Management (Timeslots): The unique Timeslots are the most important element and the best you have seen. They allow you to fill your entire weekly schedule cyclically, acting as a template for the week. When planning on the weekend, you only need to fill the recurring slots with tasks and make corrections, which provides excellent structure and saves a lot of time. - Flexible Work Block Management: The Timeslots allow you to easily shift entire blocks of work to a different time. ## Akiflow Discussions - [What is Akiflow used for?](https://www.g2.com/discussions/what-is-akiflow-used-for) - [View Akiflow pricing details and edition comparison](https://www.g2.com/products/akiflow/reviews/akiflow-review-11793407?method=x&via=heather§ion=pricing&secure%5Bexpires_at%5D=2026-06-10+18%3A35%3A36+-0500&secure%5Bsession_id%5D=b97726e6-ec5c-422c-9570-8e7b313e203c&secure%5Btoken%5D=d46ed9fe236dd051fea16cfa65ee0132a9de5d21c6012050bfc264d264e4dd0c&format=llm_user) ## Akiflow Integrations - [Apple iOS](https://www.g2.com/products/apple-ios/reviews) - [Google Workspace](https://www.g2.com/products/google-workspace/reviews) - [Linear](https://www.g2.com/products/linear/reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - [Microsoft Teams](https://www.g2.com/products/microsoft-teams/reviews) - [Notion](https://www.g2.com/products/notion/reviews) ## Akiflow Features **Calendar View** - Multi-Calendar View - Customizable Viewing **Shared Calendar** - Calendar Collaboration - Multiple Calendar Management **Accessibility** - Screen Reader Compatibility - Keyboard Shortcuts **Integration** - Sync Multiple Calendars - Import Events - Software Integrations **Notifications** - Customized Calendar Notifications - Location-Based Alerts **Generative AI** - AI Text-to-Image - AI Text-to-Speech - AI Image-to-Text **Agentic AI - Calendar** - Cross-system Integration ## Top Akiflow Alternatives - [Gmelius](https://www.g2.com/products/gmelius/reviews) - 4.4/5.0 (756 reviews) - [Calendly](https://www.g2.com/products/calendly/reviews) - 4.7/5.0 (2,557 reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - 4.5/5.0 (3,401 reviews)