Resource Management by Smartsheet Reviews & Product Details

I use Resource Management by Smartsheet to plan, allocate, and track people and work more efficiently across projects. It provides me a line of everyone's workload, helping me know who is free or overloaded. I like that it reduces chaos instead of causing one. The Schedule view is a great feature; it's my day-to-day operating screen. It shows me who is working on what and why, which I use to avoid trainer clashes and plan training batches correctly. Review collected by and hosted on G2.com.

The initial setup is a bit confusing and takes more time to set up than actually using it. I have to define people, projects, and allocation. It's also too rigid for dynamic changes. Review collected by and hosted on G2.com.

I can see each team member's tasks across all projects into one rollup. Review collected by and hosted on G2.com.

I can't update formulas across an entire rollup (e.g. in excel you can find/replace for an entire sheet). Review collected by and hosted on G2.com.

Intuitive Resourcing View – The visual allocation grids make it really easy to see who is overbooked, underutilized, or available. Drag-and-drop scheduling feels natural compared to traditional spreadsheets.

Scenario Planning – You can run “what-if” scenarios for staffing and project timelines, which helps project managers make informed trade-offs before committing resources.

Integrated Time Tracking – Team members can log time directly against assignments, keeping resourcing data connected to actuals without needing a separate tool.

Portfolio-level Insights – Reports and dashboards show capacity, demand, and utilization across projects, making it easier for leadership to plan strategically and avoid bottlenecks.

Seamless Smartsheet Integration – Since it’s part of the Smartsheet ecosystem, it plugs right into broader project plans, dashboards, and workflows without a lot of manual duplication. Review collected by and hosted on G2.com.

Limited Granularity

– It works very well at the project/role level, but it’s not as strong when you need detailed task-level resourcing or highly complex dependency management.

Reporting Constraints

– Built-in reporting is good for utilization and capacity, but more advanced/custom reporting sometimes requires workarounds or exporting data.

Time Tracking Adoption

– The time entry feature is simple, but adoption can be hit-or-miss; if people don’t log time consistently, utilization data can become unreliable. Review collected by and hosted on G2.com.

Resource Management integrates with Smartsheet to provide start to finish overview of projects and details time and staff commitment. Review collected by and hosted on G2.com.

Our designers need to have a license in order to move from RM back to Smartsheet. For example, to view the Smartsheet listing from the link in RM. Review collected by and hosted on G2.com.

Good user interface

The timesheet feature

Scheduling feature Review collected by and hosted on G2.com.

Logging in is an issue at times

It's expensive Review collected by and hosted on G2.com.

Resource profiles can be customized, and the ability to create managed resources that do not count toward overall license costs is a significant plus when you're working with contractors or trying to do pipeline planning. The overall implementation for our team went well, as it is a straightforward view of timecards and worklists. Our team worked in the system daily. Review collected by and hosted on G2.com.

Updating schedules or worklists is extremely tedious with the limited copy/paste functionality, and there is no ability to bulk update dates or push dates out based on dependencies. For projects that had lengthy worklists, one delay requires manual adjustment of all of the remaining tasks that are scheduled which became nearly impossible to manage. The customer support was generally responsive to an inquiry but largely unhelpful, and unable to assist with issues that arose. The system was a bit glitchy overall, too, sometimes creating duplicate scheduled tasks or not registering a task in someone's timecard, which could easily ruin someone's schedule. The schedule view was also hard to navigate as it is very clunky and slow to work with. Review collected by and hosted on G2.com.

It is great to see all resources in one place Review collected by and hosted on G2.com.

I would like to edit on screen resourcing Review collected by and hosted on G2.com.

The different ways to display like card view and grid view

How updates are show as the users enter data or complete tasks

Most views and layout is similar to other software I'm familiar with making it easy to use and setup

I am able to link different projects and view the information.

Enables me to set certain resource types and project settings to suit my requirements. Review collected by and hosted on G2.com.

I have not yet disliked anything. Smartsheet is my top 1 Review collected by and hosted on G2.com.

It takes the data from Smartsheet Project Management. Review collected by and hosted on G2.com.

It's not very intuitive tool to work with at the beginning. Review collected by and hosted on G2.com.

I use Smart Sheet to track the time I spend on each project, making it easy to see where my hours are allocated. I update my projects daily and submit them for approval from my manager to help customize my schedule. Smart Sheet’s integration with Sheets lets me export and reorganize the data, allowing me to focus on specific projects as needed. It’s been a great tool for optimizing project management and time efficiency. Review collected by and hosted on G2.com.

I've recently noticed an issue with the Smart Sheet interface—certain options aren’t visible when trying to select them. To access those options, I’ve had to reduce the browser size, which is something I discovered when trying to add a "report something else option". Review collected by and hosted on G2.com.