Flexible workspace management software is a platform that helps businesses efficiently book, manage, and optimize access to various flexible workspaces, such as coworking areas, meeting rooms, private offices, and event venues, on demand.
Organizations use these adaptable solutions to support hybrid and remote work environments. This software helps companies improve employee engagement and foster a collaborative work culture, allowing real-time visibility into where teammates are working and enabling them to invite others to join.
These on-demand workspace management solutions address challenges such as workspace utilization and cost management by providing data and analytics to streamline booking processes across multiple locations. It also helps gauge employee satisfaction and collaboration productivity while using these workspaces.
Additionally, flexible workspace management includes features like geofencing permissions and budget controls to restrict location access and spending limits for workspace expenses. From a purchasing perspective, this software offers pay-per-use pricing and supports multiple currencies with customizable invoicing. Most platforms also charge a SaaS fee, with some requiring optional pooling or an upfront purchase of credits for use.
These products are typically used by workplace operations teams, real estate or facility teams, office managers, HR teams, and employees. They are especially beneficial in organizations with remote or hybrid workforces, enhancing collaboration and operational efficiency.
Flexible workspace management software is distinct from the service of providing coworking spaces. The key difference is that coworking spaces own or operate the physical amenities of an office space, which can be rented as private offices by companies or accessed by individuals through membership passes. They typically charge a flat monthly fee regardless of usage. However, flexible workspace management software helps businesses book, manage, and optimize the flexible workspaces that are contracted for use by their employees. They also provide access to a marketplace of spaces that can be used on demand without purchasing traditional memberships or rental agreements directly with the space.
Flexible workspace management crosses over with many existing software categories on G2. This software typically integrates with existing tools like HR systems, calendar applications, and communication platforms to create a cohesive experience for managing workspace logistics. Related software includes hybrid enablement software as it helps manage employees who work in an office or remotely.
Space management software and integrated workplace management systems (IWMS) help office and facility managers in managing building space and keeping track of usage and analytics.
To qualify for inclusion in the Flexible Workspace Management category, a product must:
Provide access to an inventory of workspaces, including coworking areas, meeting rooms, and event spaces
Allow for budget limits and approval workflows for workspace expenses
Have geofencing controls to limit workspace access to approved spaces
Provide tools for tracking workspace utilization and employee engagement
Integrate with HR systems, calendar applications, or internal communication platforms
