# Mejor Software de gestión de proyectos - Página 21

  *By [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu)*

   El software de gestión de proyectos optimiza la planificación de proyectos, la asignación de tareas y la organización del equipo, ofreciendo actualizaciones de estado en tiempo real, gestión de recursos, seguimiento del presupuesto y soporte para múltiples metodologías como waterfall y ágil, permitiendo a equipos de cualquier tamaño mantener el control del proyecto y mejorar la eficiencia organizacional.

### Capacidades principales del software de gestión de proyectos

Para calificar para la inclusión en la categoría de [software de gestión de proyectos](https://learn.g2.com/best-project-management-software), un producto debe:

- Crear planes de proyecto y estructura de desglose del trabajo (EDT) basada en el alcance
- Definir, gestionar y asignar recursos según la demanda y disponibilidad
- Crear presupuestos de proyecto y compararlos con los costos y gastos reales
- Soportar múltiples metodologías de gestión de proyectos como waterfall y ágil
- Proporcionar plantillas de proyecto que puedan ser modificadas o combinadas para crear nuevos proyectos
- Gestionar interdependencias entre tareas y su impacto en los plazos
- Generar automáticamente una ruta crítica y actualizarla cuando el proyecto cambia
- Permitir a los usuarios actualizar masivamente tareas sin cambiar interdependencias
- Incluir múltiples vistas de proyecto como vista de calendario o vista de cliente
- Monitorear el progreso del proyecto, la utilización de recursos y la productividad del usuario

### Casos de uso comunes para el software de gestión de proyectos

Los gerentes de proyecto y equipos de diversas industrias utilizan el software de gestión de proyectos para coordinar trabajos complejos y entregar a tiempo y dentro del presupuesto. Los casos de uso comunes incluyen:

- Planificación y programación de cronogramas de proyectos con dependencias de tareas y seguimiento de la ruta crítica
- Gestión de la asignación de recursos y carga de trabajo entre miembros del equipo y departamentos
- Seguimiento de presupuestos de proyectos, hitos y progreso en tiempo real para apoyar la toma de decisiones

### Cómo el software de gestión de proyectos difiere de otras herramientas

El software de gestión de proyectos está estrechamente relacionado con el [software de gestión de tareas](https://www.g2.com/categories/task-management-software) pero difiere en escala y alcance, la gestión de tareas se centra en asignaciones individuales, mientras que la gestión de proyectos coordina equipos enteros, presupuestos e interdependencias. Para organizaciones que gestionan grandes volúmenes de proyectos similares, el [software de gestión de proyectos y portafolios (PPM)](https://www.g2.com/categories/project-and-portfolio-management) proporciona visibilidad y gobernanza a nivel de portafolio.

### Perspectivas de G2 sobre el software de gestión de proyectos

Basado en tendencias de categoría en G2, la gestión de dependencias de tareas y el seguimiento del progreso en tiempo real destacan como las capacidades más valoradas. La mejora en la entrega a tiempo y una mejor coordinación interfuncional destacan como resultados principales de la adopción.




  
## How Many Software de gestión de proyectos Products Does G2 Track?
**Total Products under this Category:** 653

### Category Stats (Jun 2026)
- **Average Rating**: 4.39/5 (↑0.01 vs May 2026) The average rating of products in this category, based on all submitted ratings
- **New Reviews This Quarter**: 3,295
- **Buyer Segments**: Pequeña empresa 49% │ Mercado medio 37% │ Empresa 14% Represents the distribution of reviewers across all products in this category.
- **Top Trending Product**: Project Insight (+0.517) - Among all products in this category, Project Insight recorded the largest rating increase compared to last month
*Last updated: June 01, 2026*

  
## How Does G2 Rank Software de gestión de proyectos Products?

**Por qué puedes confiar en las clasificaciones de software de G2:**

- 30 Analistas y Expertos en Datos
- 135,200+ Reseñas auténticas
- 653+ Productos
- Clasificaciones Imparciales

Las clasificaciones de software de G2 se basan en reseñas de usuarios verificadas, moderación rigurosa y una metodología de investigación consistente mantenida por un equipo de analistas y expertos en datos. Cada producto se mide utilizando los mismos criterios transparentes, sin colocación pagada ni influencia del proveedor. Aunque las reseñas reflejan experiencias reales de los usuarios, que pueden ser subjetivas, ofrecen información valiosa sobre cómo funciona el software en manos de profesionales. Juntos, estos aportes impulsan el G2 Score, una forma estandarizada de comparar herramientas dentro de cada categoría.

  
## Top Software de gestión de proyectos at a Glance
| # | Product | Rating | Best For | What Users Say |
|---|---------|--------|----------|----------------|
| 1 | [Jira](https://www.g2.com/es/products/jira/reviews) | 4.3/5.0 (7,487 reviews) | Seguimiento de problemas y flujo de trabajo ágil | "[Seguimiento de proyectos flexible y potente que se adapta a tu equipo](https://www.g2.com/es/survey_responses/jira-review-12904262)" |
| 2 | [Asana](https://www.g2.com/es/products/asana/reviews) | 4.4/5.0 (13,118 reviews) | Coordinación flexible de tareas y proyectos | "[Asana mantiene a los equipos alineados con una clara visibilidad de proyectos y flujos de trabajo eficientes.](https://www.g2.com/es/survey_responses/asana-review-12854281)" |
| 3 | [Smartsheet](https://www.g2.com/es/products/smartsheet/reviews) | 4.4/5.0 (21,802 reviews) | Seguimiento de proyectos al estilo de hoja de cálculo | "[Colaboración simplificada y filtrado de datos eficiente en Smartsheet](https://www.g2.com/es/survey_responses/smartsheet-review-12887872)" |
| 4 | [monday Work Management](https://www.g2.com/es/products/monday-com/reviews) | 4.7/5.0 (15,000 reviews) | Centralización del trabajo visual | "[Flujos de trabajo intuitivos y flexibles que mantienen a nuestro equipo alineado](https://www.g2.com/es/survey_responses/monday-work-management-review-12904061)" |
| 5 | [Notion](https://www.g2.com/es/products/notion/reviews) | 4.6/5.0 (10,907 reviews) | Documentación conectada y espacio de trabajo del proyecto | "[El espacio de trabajo definitivo todo en uno con una interfaz limpia](https://www.g2.com/es/survey_responses/notion-review-11691057)" |
| 6 | [ClickUp](https://www.g2.com/es/products/clickup/reviews) | 4.6/5.0 (12,049 reviews) | Multi-view work management | "[Gran herramienta para organizar tareas y colaboración en equipo](https://www.g2.com/es/survey_responses/clickup-review-12885541)" |
| 7 | [Airtable](https://www.g2.com/es/products/airtable/reviews) | 4.6/5.0 (3,185 reviews) | Custom project databases | "[Capa de base de datos sólida sin código para flujos de trabajo de solicitudes de préstamos, pero tiene limitaciones a gran escala.](https://www.g2.com/es/survey_responses/airtable-review-12827635)" |
| 8 | [Wrike](https://www.g2.com/es/products/wrike/reviews) | 4.2/5.0 (4,451 reviews) | Flujos de trabajo personalizables para equipos | "[Herramienta confiable para la gestión del flujo de trabajo del proyecto](https://www.g2.com/es/survey_responses/wrike-review-12818676)" |
| 9 | [Quickbase](https://www.g2.com/es/products/quickbase/reviews) | 4.5/5.0 (1,490 reviews) | Operational workflow centralization | "[Una buena solución para integraciones básicas, con la capacidad de ampliarse para realizar trabajos pesados.](https://www.g2.com/es/survey_responses/quickbase-review-9048245)" |
| 10 | [Celoxis](https://www.g2.com/es/products/celoxis/reviews) | 4.6/5.0 (460 reviews) | Visibilidad de recursos y portafolio | "[Una plataforma completa para una ejecución de proyectos más inteligente. Una solución confiable para equipos de múltiples proyectos.](https://www.g2.com/es/survey_responses/celoxis-review-12816433)" |

  
## Which Software de gestión de proyectos Is Best for Your Use Case?

- **Líder:** [Jira](https://www.g2.com/es/products/jira/reviews)
- **Mejor Desempeño:** [morningmate](https://www.g2.com/es/products/morningmate/reviews)
- **Más Fácil de Usar:** [morningmate](https://www.g2.com/es/products/morningmate/reviews)
- **Tendencia Principal:** [morningmate](https://www.g2.com/es/products/morningmate/reviews)
- **Mejor Software Gratuito:** [Smartsheet](https://www.g2.com/es/products/smartsheet/reviews)

  
## Which Type of Software de gestión de proyectos Tools Are You Looking For?
  - [Software de gestión de proyectos](https://www.g2.com/es/categories/project-management) *(current)*
  - [Software de Automatización de Servicios Profesionales](https://www.g2.com/es/categories/professional-services-automation)
  - [Software de seguimiento de tiempo](https://www.g2.com/es/categories/time-tracking-software)
  - [Software de gestión de tareas](https://www.g2.com/es/categories/task-management-software)
  - [Software de Gestión de Proyectos y Portafolios](https://www.g2.com/es/categories/project-and-portfolio-management)
  - [Software de gestión de recursos](https://www.g2.com/es/categories/resource-management)
  - [Software de gestión de trabajo](https://www.g2.com/es/categories/work-management)
  - [Software de colaboración de proyectos](https://www.g2.com/es/categories/project-collaboration)

  
---

**Sponsored**

### Zoho Projects

Zoho Projects es un software de gestión de proyectos basado en la nube con más de 200,000 clientes en todo el mundo. Te ayuda a planificar tus proyectos y ejecutarlos a la perfección. Con Projects, puedes asignar tareas fácilmente, comunicarte de manera efectiva tanto con tu equipo como con tus clientes, estar informado sobre todas las actualizaciones del proyecto, obtener informes detallados sobre el progreso del trabajo y entregar proyectos a tiempo, siempre. Con una gran cantidad de capacidades de personalización y características como Diagramas de Gantt, Planos y Hojas de Tiempo, Zoho Projects es una herramienta de gestión de proyectos completa que satisface las necesidades empresariales de empresas de todos los tamaños e industrias. Con una amplia gama de integraciones internas y de terceros, Projects es una de las herramientas de gestión de proyectos más integradas disponibles y puede ser un ajuste perfecto para tu ecosistema de trabajo.



[Visitar sitio web](https://www.g2.com/es/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=14&secure%5Bdisplayable_resource_id%5D=14&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=page_category&secure%5Bplacement_resource_ids%5D%5B%5D=14&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=5803&secure%5Bresource_id%5D=14&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fes%2Fcategories%2Fproject-management%2Ff%2Fresource-allocation&secure%5Btoken%5D=86f89b92021937202a785f1d86a99857967813b5beee1077a9f97c530b3daf06&secure%5Burl%5D=https%3A%2F%2Fwww.zoho.com%2Fprojects%2Flp%2Ffree-project-management.html%3Futm_source%3DG2%26utm_medium%3Dcpc%26utm_campaign%3DPM&secure%5Burl_type%5D=custom_url)

---

  
## Buyer Guide: Key Questions for Choosing Software de gestión de proyectos Software
  ### ¿Qué hace el software de gestión de proyectos?
  El software de gestión de proyectos ayuda a los equipos a planificar el trabajo, organizar tareas, asignar responsabilidades, monitorear el estado y mantener la información del proyecto en un solo espacio de trabajo. Cuando revisé los comentarios de G2, encontré que los revisores lo asocian con listas de tareas, cronogramas, flujos de trabajo, paneles de control, notas y comunicación del equipo. Los usuarios lo describen como una forma de centralizar los detalles del proyecto a través de mensajes, documentos y herramientas.


  ### ¿Por qué las empresas utilizan software de gestión de proyectos?
  A partir de los patrones de revisión de G2 que evalué, las empresas utilizan el Software de Gestión de Proyectos para reducir el trabajo disperso, las prioridades poco claras, las transferencias fallidas y la visibilidad limitada. Los revisores mencionan la necesidad de coordinar equipos, gestionar plazos y mantener el historial de proyectos accesible.

Los beneficios comunes incluyen:

- Propiedad de tareas más clara y visibilidad del estado.
- Mejor colaboración entre equipos, clientes y departamentos.
- Organización más rápida de notas, documentos, objetivos y planes.
- Gestión más fácil del trabajo recurrente, aprobaciones y recordatorios.
- Flujos de trabajo estructurados para trabajos ágiles, operativos, de marketing, consultoría y servicio al cliente.
- Mejor conciencia del tiempo, presupuesto y recursos.


  ### ¿Quién utiliza principalmente el software de gestión de proyectos?
  He descubierto que los usuarios de G2 destacan una amplia adopción entre colaboradores individuales, administradores, consultores y gerentes. Los usuarios principales incluyen:

- **Gerentes de proyectos, gerentes de programas y líderes de operaciones** que necesitan planificar el trabajo, asignar tareas, seguir los plazos y mantener los proyectos en movimiento a través de los equipos.
- **Equipos de software, producto y TI** que necesitan gestionar tickets, sprints, problemas, lanzamientos, hojas de ruta y flujos de trabajo técnicos.
- **Equipos de marketing, creativos y agencias** que necesitan planificar campañas, gestionar calendarios de contenido, revisar activos y entregar trabajos a los clientes a tiempo.
- **Ejecutivos, fundadores y propietarios de negocios** que necesitan visibilidad sobre prioridades, progreso de proyectos, capacidad del equipo y flujos de trabajo críticos para el negocio.
- **Equipos de finanzas, consultoría, construcción, educación y organizaciones sin fines de lucro** que necesitan coordinar proyectos, gestionar aprobaciones, seguir recursos y mantener el trabajo transversal organizado.


  ### What types of Project Management Software should I consider?
  The G2 feedback points to several practical product types:

- **Task and workflow platforms** for assignments, deadlines, reminders, and recurring processes.
- **Agile and issue management tools** for tickets, backlogs, sprints, and customizable workflows.
- **Collaborative workspace tools** for notes, databases, documents, task planning, and knowledge organization.
- **Portfolio and resource management platforms** for budgets, utilization, capacity, and cross-project visibility.
- **Visual planning tools** with boards, timelines, calendars, Gantt charts, and dashboards.
- **Client-service systems** that combine projects, time entry, expenses, billing, and reporting.


  ### ¿Cuáles son las características principales que se deben buscar en un software de gestión de proyectos?
  Cuando evalué el sentimiento de los revisores de G2, los patrones de características más fuertes fueron prácticos y enfocados en el flujo de trabajo:

- Creación de tareas, asignación, prioridades, fechas de vencimiento, dependencias y listas de verificación.
- Vistas de proyectos como tableros, listas, cronogramas, calendarios, tablas y diagramas de Gantt.
- Tableros de control, informes, actualizaciones de estado y visibilidad del proyecto.
- Plantillas, automatizaciones, recordatorios y flujos de trabajo personalizables.
- Herramientas de colaboración para comentarios, menciones, aprobaciones, archivos y notas compartidas.
- Integraciones con herramientas de comunicación, desarrollo, calendario, documentos y negocios.
- Seguimiento de tiempo, seguimiento de presupuesto, planificación de recursos y gestión de clientes.
- Facilidad de uso, acceso móvil, control administrativo, calidad de soporte y rendimiento confiable.


  ### ¿Qué tendencias están dando forma al software de gestión de proyectos en este momento?
  He visto plataformas de gestión de proyectos en G2 introducir características que hacen que la coordinación del equipo sea más eficiente:

- **Espacios de trabajo flexibles** que reúnen tareas, documentación y colaboración en un solo lugar.
- **Vistas, campos, automatizaciones y flujos de trabajo personalizables** que se adaptan a diferentes procesos de equipo.
- **Asistencia de IA y plantillas** que reducen la configuración manual, las actualizaciones rutinarias y el trabajo repetitivo.
- **Mejoras en el rendimiento y la usabilidad** que abordan la complejidad, la sobrecarga de notificaciones y las limitaciones de los paneles de control.

Estas tendencias indican que el software de gestión de proyectos está evolucionando hacia un espacio de trabajo más conectado para la planificación, colaboración y ejecución.


  ### How should I choose Project Management Software?
  For me, the strongest project management tools are the ones that match how the team actually plans, tracks, and delivers work. When the right mix of workflows, collaboration, visibility, reporting, and ease of use aligns, project management software becomes a dependable system for keeping work organized and moving forward.



---

  ## What Are the Top-Rated Software de gestión de proyectos Products in 2026?
### 1. [Taskeo Project Management](https://www.g2.com/es/products/taskeo-project-management/reviews)
  **Average Rating:** 4.5/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** La solución de Taskeo para la gestión de proyectos permite a los equipos colaborar de manera más eficiente y productiva. Esta plataforma basada en la nube ofrece características estándar de colaboración, así como funcionalidades avanzadas. Es una solución ideal para equipos remotos, agencias, servicios de consultoría y startups tecnológicas. La solución de gestión de proyectos de Taskeo se integra con una serie de herramientas externas y otros productos de la suite de gestión empresarial en la nube de Taskeo.


  #### What Are Recent G2 Reviews of Taskeo Project Management?

**"[Taskeo Project Management es un software para mejorar la productividad.](https://www.g2.com/es/survey_responses/taskeo-project-management-review-4511466)"**

**Rating:** 4.5/5.0 stars
*— Duncan-J L.*

[Read full review](https://www.g2.com/es/survey_responses/taskeo-project-management-review-4511466)

---

  #### What Are G2 Users Discussing About Taskeo Project Management?

- [¿Para qué se utiliza Taskeo Project Management?](https://www.g2.com/es/discussions/what-is-taskeo-project-management-used-for)
### 2. [TeamAssurance](https://www.g2.com/es/products/teamassurance/reviews)
  **Average Rating:** 5.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** TeamAssurance es una plataforma en la nube para conectar tu línea superior con tu línea frontal en tiempo real, incorporando un ciclo virtuoso de mejora y aprendizaje. Nuestra plataforma integrada vincula directamente tus 3 procesos más críticos: Gestión de Estrategia | Gestión de Proyectos | Gestión Diaria


  #### What Are Recent G2 Reviews of TeamAssurance?

**"[Aseguramiento](https://www.g2.com/es/survey_responses/teamassurance-review-7012308)"**

**Rating:** 5.0/5.0 stars
*— era b.*

[Read full review](https://www.g2.com/es/survey_responses/teamassurance-review-7012308)

---

  #### What Are G2 Users Discussing About TeamAssurance?

- [¿Para qué se utiliza TeamAssurance?](https://www.g2.com/es/discussions/what-is-teamassurance-used-for)
### 3. [Teamcamp](https://www.g2.com/es/products/teamcamp/reviews)
  **Average Rating:** 4.5/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Teamcamp is an all-in-one project management and collaboration platform designed to simplify workflows and enhance team productivity. From planning projects to managing teams and clients, Teamcamp brings everything you need into one intuitive application. With customizable workflows, real-time collaboration, and visual progress tracking, it’s the perfect solution for teams across marketing, sales, design, HR, finance, and more. Empower your organization to work smarter and achieve more with Teamcamp!



### What Do G2 Reviewers Say About Teamcamp?
*AI-generated summary from verified user reviews*

**Pros:**

- Los usuarios aprecian la **facilidad de uso** de Teamcamp, beneficiándose de su diseño de gestión de proyectos simple y eficiente.
- Los usuarios elogian la **fácil integración** de Teamcamp, mejorando la gestión de proyectos y agilizando los flujos de trabajo de manera efectiva.
- Los usuarios aprecian el **diseño intuitivo** de Teamcamp, destacando su eficiencia e integración perfecta con otras aplicaciones.
- Los usuarios aprecian el diseño **simple y eficiente de gestión de proyectos** de Teamcamp, que agiliza los flujos de trabajo y mejora la productividad.
- Los usuarios aprecian la **colaboración en equipo fluida y eficiente** en Teamcamp, mejorando el flujo de trabajo y la gestión de proyectos para startups.

**Cons:**

- Los usuarios señalan la **limitación del idioma** de Teamcamp, sugiriendo la necesidad de soporte para idiomas extranjeros para una mejor colaboración.
  #### What Are Recent G2 Reviews of Teamcamp?

**"[Perfecto para la gestión de proyectos.](https://www.g2.com/es/survey_responses/teamcamp-review-10960806)"**

**Rating:** 4.5/5.0 stars
*— Brian T.*

[Read full review](https://www.g2.com/es/survey_responses/teamcamp-review-10960806)

---

### 4. [The Workbench POMS](https://www.g2.com/es/products/the-workbench-poms/reviews)
  **Average Rating:** 4.5/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Con el Sistema de Gestión de Operaciones de Producción Workbench (POMS), las empresas de bienes de consumo pueden coordinar entre equipos, agilizar la comunicación con los proveedores y responder rápidamente a las interrupciones, todo en un solo lugar.


  #### What Are Recent G2 Reviews of The Workbench POMS?

**"[El banco de trabajo POMS](https://www.g2.com/es/survey_responses/the-workbench-poms-review-5222187)"**

**Rating:** 4.5/5.0 stars
*— Muhammad Muzammal J.*

[Read full review](https://www.g2.com/es/survey_responses/the-workbench-poms-review-5222187)

---

  #### What Are G2 Users Discussing About The Workbench POMS?

- [¿Para qué se utiliza The Workbench POMS?](https://www.g2.com/es/discussions/what-is-the-workbench-poms-used-for)
### 5. [TimeLinx](https://www.g2.com/es/products/timelinx/reviews)
  **Average Rating:** 5.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** TimeLinx Software ofrece soluciones integrales de software de gestión de proyectos y servicios basadas en CRM para web y dispositivos móviles.


  #### What Are Recent G2 Reviews of TimeLinx?

**"[Muy buena experiencia de usuario](https://www.g2.com/es/survey_responses/timelinx-review-4140538)"**

**Rating:** 5.0/5.0 stars
*— Usuario verificado en Software de Computadora*

[Read full review](https://www.g2.com/es/survey_responses/timelinx-review-4140538)

---

**"[Gestión Completa de Proyectos y Servicios para el Mercado Medio](https://www.g2.com/es/survey_responses/timelinx-review-4443243)"**

**Rating:** 5.0/5.0 stars
*— Jeffrey G.*

[Read full review](https://www.g2.com/es/survey_responses/timelinx-review-4443243)

---

  #### What Are G2 Users Discussing About TimeLinx?

- [What is TimeLinx used for?](https://www.g2.com/es/discussions/what-is-timelinx-used-for)
### 6. [TIVITY](https://www.g2.com/es/products/tivity/reviews)
  **Average Rating:** 5.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Projects es una herramienta de gestión de proyectos y el punto central para todas las tareas de todas las aplicaciones dentro y fuera de su empresa.


  #### What Are Recent G2 Reviews of TIVITY?

**"[Buen software de gestión de proyectos basado en la nube para gestionar tareas, colaboración o aplicaciones.](https://www.g2.com/es/survey_responses/tivity-review-9950445)"**

**Rating:** 4.5/5.0 stars
*— Prashant S.*

[Read full review](https://www.g2.com/es/survey_responses/tivity-review-9950445)

---

**"[Nuevo y Mejor - Sistema de Gestión de Proyectos](https://www.g2.com/es/survey_responses/tivity-review-5060455)"**

**Rating:** 5.0/5.0 stars
*— Piyush A.*

[Read full review](https://www.g2.com/es/survey_responses/tivity-review-5060455)

---

  #### What Are G2 Users Discussing About TIVITY?

- [¿Para qué se utiliza TIVITY?](https://www.g2.com/es/discussions/what-is-tivity-used-for)
### 7. [Traken](https://www.g2.com/es/products/traken/reviews)
  **Average Rating:** 4.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Traken es un software de gestión de proyectos que proporciona toda la información que un equipo necesita junta en un solo lugar, reduciendo llamadas telefónicas, correos electrónicos, reuniones y flujos de chat que consumen tiempo.


  #### What Are Recent G2 Reviews of Traken?

**"[Solución de gestión de proyectos simple y efectiva.](https://www.g2.com/es/survey_responses/traken-review-4987719)"**

**Rating:** 4.0/5.0 stars
*— Vishwas V.*

[Read full review](https://www.g2.com/es/survey_responses/traken-review-4987719)

---

  #### What Are G2 Users Discussing About Traken?

- [¿Para qué se utiliza Traken?](https://www.g2.com/es/discussions/what-is-traken-used-for)
### 8. [Traleado](https://www.g2.com/es/products/traleado/reviews)
  **Average Rating:** 5.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Traleado es una herramienta de automatización para rastrear el trabajo asignado a terceros fuera de su organización, como subcontratistas. Automatiza el proceso de asignación y solicitud de actualizaciones de estado sobre el trabajo asignado.


  #### What Are Recent G2 Reviews of Traleado?

**"[Reseña sobre traleado](https://www.g2.com/es/survey_responses/traleado-review-10182284)"**

**Rating:** 5.0/5.0 stars
*— Kamel A.*

[Read full review](https://www.g2.com/es/survey_responses/traleado-review-10182284)

---

**"[Justo lo que necesitaba para trabajar mejor.](https://www.g2.com/es/survey_responses/traleado-review-9827146)"**

**Rating:** 5.0/5.0 stars
*— Elena S.*

[Read full review](https://www.g2.com/es/survey_responses/traleado-review-9827146)

---

### 9. [TSEFS Project Management](https://www.g2.com/es/products/tsefs-project-management/reviews)
  **Average Rating:** 3.5/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** TSEFS Project Management es un software de gestión de proyectos que proporciona un sistema empresarial potente que permite a los gerentes de proyectos y a los miembros del equipo trabajar de manera más cohesionada. Actualiza trabajos, tareas y proyectos en tiempo real, con actividades empresariales como el tiempo de los empleados, costos de materiales, gastos generales, facturación y otros gastos.


  #### What Are G2 Users Discussing About TSEFS Project Management?

- [¿Para qué se utiliza la gestión de proyectos TSEFS?](https://www.g2.com/es/discussions/what-is-tsefs-project-management-used-for)
### 10. [TYASuite Project Management](https://www.g2.com/es/products/tyasuite-project-management/reviews)
  **Average Rating:** 3.5/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** TYASuite Software Solutions es un proveedor de software basado en la nube ubicado en Bangalore, India. Desde su establecimiento en 2018, la empresa ha crecido a pasos agigantados y ha tenido como objetivo proporcionar soluciones ERP basadas en la nube de clase mundial a sus clientes de todo el mundo a los precios más asequibles. El software TYASuite es la herramienta número 1 de India que permite estar operativo en pocos días al nivel de comodidad de su negocio. El Software de Gestión de Proyectos TYASuite puede ser utilizado efectivamente por empresas de diversas industrias como la salud, bienes raíces, manufactura, construcción y muchas más. Con su característica inigualable de seguimiento de hitos, tablero Kanban, gráficos de Gantt, portal de clientes integrado, función de depuración y seguimiento de problemas, la herramienta es un ajuste perfecto para empresas de todos los tamaños. Con la ayuda de la Herramienta de Proyectos TYASuite, puede organizar fácilmente múltiples proyectos empresariales simultáneamente con eficacia en cualquier momento y lugar. Esto le proporcionará todos los análisis en un solo lugar que pueden ayudar a maximizar el beneficio y la productividad de su negocio. Los usuarios pueden especificar adicionalmente los roles y responsabilidades de los líderes de equipo y también planificar eficientemente las finanzas. Esto también ayuda en el seguimiento en tiempo real de los proyectos, lo cual es muy crucial en relación con los plazos específicos de tiempo.


  #### What Are G2 Users Discussing About TYASuite Project Management?

- [¿Para qué se utiliza TYASuite Project Management?](https://www.g2.com/es/discussions/what-is-tyasuite-project-management-used-for)
### 11. [WBS Gantt-Chart for Jira](https://www.g2.com/es/products/wbs-gantt-chart-for-jira/reviews)
  **Average Rating:** 5.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Cuando tienes proyectos complejos de Jira para gestionar, necesitas un camino claro hacia el éxito. WBS Gantt-Chart para Jira te da el poder de visualizar fácilmente las dependencias, gestionar recursos y dominar tus hitos. Todo desde una interfaz rápida e intuitiva similar a Microsoft Project.


  #### What Are Recent G2 Reviews of WBS Gantt-Chart for Jira?

**"[Revisar](https://www.g2.com/es/survey_responses/wbs-gantt-chart-for-jira-review-5141521)"**

**Rating:** 5.0/5.0 stars
*— Usuario verificado en Contabilidad*

[Read full review](https://www.g2.com/es/survey_responses/wbs-gantt-chart-for-jira-review-5141521)

---

  #### What Are G2 Users Discussing About WBS Gantt-Chart for Jira?

- [¿Para qué se utiliza WBS Gantt-Chart para Jira?](https://www.g2.com/es/discussions/what-is-wbs-gantt-chart-for-jira-used-for)
### 12. [WeTrack](https://www.g2.com/es/products/wetrack/reviews)
  **Average Rating:** 4.3/5.0
  **Total Reviews:** 2
  **Descripción del Producto:** WeTrack proporciona una serie de herramientas para ayudar a lugares, federaciones y organizadores de eventos a planificar y llevar a cabo sus eventos. Los productos incluyen: gestión de proyectos, gestión de riesgos, preparación, verificaciones, hojas de ejecución, cronogramas de producción, gestión de incidentes, control de eventos y lecciones aprendidas.


  #### What Are Recent G2 Reviews of WeTrack?

**"[Bueno tener herramienta de seguimiento](https://www.g2.com/es/survey_responses/wetrack-review-5036564)"**

**Rating:** 4.5/5.0 stars
*— Prashant G.*

[Read full review](https://www.g2.com/es/survey_responses/wetrack-review-5036564)

---

**"[Plataforma fácil para su empresa para una gestión más sólida.](https://www.g2.com/es/survey_responses/wetrack-review-4811586)"**

**Rating:** 4.0/5.0 stars
*— Nerses K.*

[Read full review](https://www.g2.com/es/survey_responses/wetrack-review-4811586)

---

  #### What Are G2 Users Discussing About WeTrack?

- [What is WeTrack used for?](https://www.g2.com/es/discussions/what-is-wetrack-used-for)
### 13. [Worklenz](https://www.g2.com/es/products/worklenz/reviews)
  **Average Rating:** 5.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Worklenz es una plataforma de gestión de proyectos de código abierto diseñada para optimizar flujos de trabajo y mejorar la colaboración en equipo. Nuestra interfaz intuitiva ofrece características robustas como gestión de tareas, seguimiento de tiempo y asignación de recursos, permitiendo a los equipos planificar, ejecutar y monitorear proyectos de manera eficiente. Con paneles personalizables y análisis en tiempo real, Worklenz proporciona información procesable para impulsar la toma de decisiones informadas. Nuestra solución basada en la nube asegura una accesibilidad sin problemas a través de dispositivos, fomentando la productividad y flexibilidad. Ya sea que estés gestionando un equipo pequeño o supervisando proyectos complejos, Worklenz se adapta a tus necesidades, ofreciendo una experiencia escalable y fácil de usar. Características Clave: - Plataforma de Código Abierto: Personaliza y amplía funcionalidades para satisfacer los requisitos únicos de tu organización. - Gestión de Tareas: Organiza y prioriza tareas con facilidad. - Seguimiento de Tiempo: Monitorea el tiempo dedicado a las tareas para optimizar la eficiencia. - Asignación de Recursos: Asigna recursos de manera efectiva para equilibrar cargas de trabajo. - Paneles Personalizables: Adapta tu espacio de trabajo para enfocarte en lo que es importante. - Análisis en Tiempo Real: Accede a datos actualizados para una toma de decisiones informada. - Acceso Basado en la Nube: Trabaja desde cualquier lugar, en cualquier dispositivo. Experimenta el futuro de la gestión de proyectos con Worklenz, donde la innovación se encuentra con la simplicidad.



### What Do G2 Reviewers Say About Worklenz?
*AI-generated summary from verified user reviews*

**Pros:**

- Los usuarios elogian la **interfaz simple e intuitiva** de Worklenz, haciendo su experiencia fácil y agradable.
- Los usuarios elogian la **interfaz simple e intuitiva** de Worklenz, facilitando la colaboración para todos los miembros del equipo.
- A los usuarios les encanta la **interfaz simple e intuitiva** de Worklenz, mejorando significativamente su experiencia en equipo y productividad.
- Los usuarios elogian la **interfaz simple e intuitiva** de Worklenz, mejorando significativamente la productividad del equipo y la facilidad de uso.

**Cons:**

- Los usuarios informan de **problemas de integración** con GitHub, pero tienen esperanzas en las próximas mejoras del fundador.
- Los usuarios están frustrados por la **falta de integraciones** con GitHub, aunque se informa que una solución está en camino.
- Los usuarios notan las **integraciones limitadas** con plataformas como GitHub, pero anticipan mejoras futuras del fundador.
  #### What Are Recent G2 Reviews of Worklenz?

**"[Worklenz fue un cambio de juego para LONGWApps.](https://www.g2.com/es/survey_responses/worklenz-review-9617603)"**

**Rating:** 5.0/5.0 stars
*— Upul D.*

[Read full review](https://www.g2.com/es/survey_responses/worklenz-review-9617603)

---

### 14. [WorkSavi](https://www.g2.com/es/products/worksavi/reviews)
  **Average Rating:** 4.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Unificación de la Gestión de Bienes, Activos y Proyectos para Operadores de Múltiples Sitios. WorkSavi es una plataforma SaaS empresarial que transforma cómo las organizaciones gestionan sus bienes, activos, arrendamientos, cumplimiento y proyectos en tienda, todo en un espacio de trabajo conectado. Diseñado para el comercio minorista, la hospitalidad, la atención médica, la propiedad y todos los operadores de múltiples sitios que gestionan cientos de ubicaciones, WorkSavi reemplaza las hojas de cálculo y las herramientas aisladas con una única fuente de verdad que impulsa la visibilidad, el control y el rendimiento a gran escala. 💡 WorkSavi actúa como el centro de comando en la nube para operaciones de múltiples sitios, conectando datos de bienes, riesgos de activos, calendarios de cumplimiento y paneles de proyectos en vivo en un sistema unificado. A través de la automatización, los flujos de trabajo y las perspectivas predictivas, nuestros clientes: ✅ Reducen el tiempo administrativo en un 70% ✅ Entregan proyectos de propiedad un 30% más rápido ✅ Previenen la pérdida de plazos de arrendamiento, revisiones de renta y fechas límite de cumplimiento ✅ Ahorran £50K–£100K por proyecto mediante una mejor gobernanza, eficiencia y aperturas aceleradas Nuestros clientes incluyen M&S, Rank Group, Wingstop, Spire Healthcare, Fortescue Zero, ASDA y WHSmith, cada uno aprovechando WorkSavi para escalar la entrega sin escalar el caos. Por qué los Clientes Empresariales Eligen WorkSavi ✔️ Modelo de datos unificado para la gestión de Bienes, Activos, Arrendamientos y Proyectos ✔️ Paneles en tiempo real e informes a nivel de cartera ✔️ Contabilidad de arrendamientos lista para IFRS-16 / FRS-102 ✔️ Arquitectura configurable adaptada a la jerarquía de cada organización ✔️ Automatización que elimina la administración, la duplicación y el riesgo


  #### What Are Recent G2 Reviews of WorkSavi?

**"[En general, WorkSavi hace todo lo que necesitas para una buena herramienta de gestión de proyectos y es fácil de usar.](https://www.g2.com/es/survey_responses/worksavi-review-8677860)"**

**Rating:** 4.0/5.0 stars
*— Usuario verificado en Manufactura*

[Read full review](https://www.g2.com/es/survey_responses/worksavi-review-8677860)

---

### 15. [WorkZappy](https://www.g2.com/es/products/workzappy/reviews)
  **Average Rating:** 5.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Plataforma de gestión de proyectos impulsada por IA diseñada para optimizar flujos de trabajo, mejorar la colaboración y asegurar el éxito del proyecto.



### What Do G2 Reviewers Say About WorkZappy?
*AI-generated summary from verified user reviews*

**Pros:**

- Los usuarios aprecian las **capacidades de automatización sin problemas** de WorkZappy, mejorando la colaboración y la eficiencia en la gestión de proyectos.
- A los usuarios les encanta la **fácil integración** con herramientas populares, mejorando la automatización del flujo de trabajo y agilizando la colaboración en proyectos.
- Los usuarios valoran las **funciones de seguimiento fácil** de WorkZappy, mejorando la organización de tareas y la visualización del progreso para los equipos.
- Los usuarios destacan la **gestión de proyectos intuitiva** de WorkZappy, mejorando la colaboración y la organización de tareas para los equipos.
- A los usuarios les encanta WorkZappy por su **colaboración intuitiva en equipo** , mejorando la organización de tareas y la eficiencia en la comunicación.

**Cons:**

- Los usuarios encuentran **problemas de facturación** , incluyendo precios más altos para equipos más pequeños en comparación con los competidores, afectando la asequibilidad.
- Los usuarios encuentran que la interfaz de WorkZappy carece de **intuitividad** , lo que hace que sea difícil de navegar y utilizar de manera efectiva.
- Los usuarios consideran que las **opciones limitadas de personalización** para los flujos de trabajo en WorkZappy son una desventaja notable.
- Los usuarios informan de **problemas de sincronización** durante las horas pico, afectando la colaboración en tiempo real y la experiencia general del usuario con WorkZappy.
  #### What Are Recent G2 Reviews of WorkZappy?

**"[Gestión de proyectos intuitiva con colaboración fluida](https://www.g2.com/es/survey_responses/workzappy-review-12020827)"**

**Rating:** 5.0/5.0 stars
*— BAO N.*

[Read full review](https://www.g2.com/es/survey_responses/workzappy-review-12020827)

---

### 16. [xpdproject](https://www.g2.com/es/products/xpdproject/reviews)
  **Average Rating:** 5.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Con xpdproject de xpdientinc. puedes acceder a recursos del proyecto, estadísticas y entregables en un solo lugar.


  #### What Are Recent G2 Reviews of xpdproject?

**"[Gestionando Usando xpdproject](https://www.g2.com/es/survey_responses/xpdproject-review-3958591)"**

**Rating:** 5.0/5.0 stars
*— francis s.*

[Read full review](https://www.g2.com/es/survey_responses/xpdproject-review-3958591)

---

  #### What Are G2 Users Discussing About xpdproject?

- [¿Para qué se utiliza xpdproject?](https://www.g2.com/es/discussions/xpdproject-what-is-xpdproject-used-for)
- [¿Para qué se utiliza xpdproject?](https://www.g2.com/es/discussions/what-is-xpdproject-used-for)
### 17. [YouGile](https://www.g2.com/es/products/yougile/reviews)
  **Average Rating:** 2.0/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Herramienta de gestión ágil Drag&Drop.


  #### What Are G2 Users Discussing About YouGile?

- [¿Para qué se utiliza YouGile?](https://www.g2.com/es/discussions/what-is-yougile-used-for)
### 18. [zeno.pm](https://www.g2.com/es/products/zeno-pm/reviews)
  **Average Rating:** 4.5/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Zeno.pm (anteriormente OneViewPPM) es el producto de muchos años de experiencia en la entrega de Gestión de Proyectos, Programas y Portafolios del equipo de Level35 Pty Ltd.


  #### What Are Recent G2 Reviews of zeno.pm?

**"[Una herramienta sencilla basada en la nube para la gestión de proyectos.](https://www.g2.com/es/survey_responses/zeno-pm-review-5031473)"**

**Rating:** 4.5/5.0 stars
*— Veeral O.*

[Read full review](https://www.g2.com/es/survey_responses/zeno-pm-review-5031473)

---

  #### What Are G2 Users Discussing About zeno.pm?

- [¿Para qué se utiliza zeno.pm?](https://www.g2.com/es/discussions/what-is-zeno-pm-used-for)
### 19. [Z-Stream](https://www.g2.com/es/products/z-stream/reviews)
  **Average Rating:** 4.5/5.0
  **Total Reviews:** 1
  **Descripción del Producto:** Z-Stream es una herramienta de flujo de trabajo de servicio completo, que ayuda a cambiar la forma en que las organizaciones abordan la gestión de proyectos, el trabajo en equipo, el desarrollo de productos y la ejecución. Z-Stream es el resultado de mucho pensamiento y trabajo arduo. Construido por desarrolladores ágiles para equipos ágiles, el software Z-Stream fue creado como una solución integral para el desarrollo de productos. Z-Stream está transformando la forma en que los equipos distribuidos construyen software.


  #### What Are Recent G2 Reviews of Z-Stream?

**"[Z-Stream es una herramienta realmente poderosa para la gestión de proyectos. Amigable para el usuario y muy fácil de usar.](https://www.g2.com/es/survey_responses/z-stream-review-4646287)"**

**Rating:** 5.0/5.0 stars
*— Alexey K.*

[Read full review](https://www.g2.com/es/survey_responses/z-stream-review-4646287)

---

**"[Velocidad de procesamiento de tareas y su control](https://www.g2.com/es/survey_responses/z-stream-review-4647474)"**

**Rating:** 4.5/5.0 stars
*— Volodymyr Z.*

[Read full review](https://www.g2.com/es/survey_responses/z-stream-review-4647474)

---

  #### What Are G2 Users Discussing About Z-Stream?

- [¿Para qué se utiliza Z-Stream?](https://www.g2.com/es/discussions/what-is-z-stream-used-for)
### 20. [4ga Boards](https://www.g2.com/es/products/4ga-boards/reviews)
  **Descripción del Producto:** 4ga Boards es una herramienta moderna de gestión de proyectos que combina simplicidad con funcionalidad. Con un sistema intuitivo de tableros kanban, te permite visualizar tareas fácilmente, seguir el progreso y priorizar lo que más importa. 4ga Boards es de código abierto y gratuito para autoalojamiento, dándote control total sobre tus datos. Esto asegura transparencia, elimina la dependencia de servidores de terceros y lo convierte en una solución rentable tanto para empresas como para individuos. Características: - Modo oscuro elegante - Gestión simultánea de tarjetas y tableros - Editor Markdown mejorado - Vista ajustable de tableros (ocultar listas no utilizadas y alternar la visibilidad de la barra lateral) - Atajos para usuarios avanzados - SSO de Google - Sistema de permisos de usuario - Portadas de tarjetas - Fechas de vencimiento y membresías de tarjetas - Subtareas para tarjetas - Fechas de vencimiento y membresías de tareas - Etiquetas personalizables - Filtrar tarjetas/tableros/proyectos - Importar desde Trello - Exportar a csv


  #### What Are Recent G2 Reviews of 4ga Boards?

**"[Una herramienta de colaboración práctica y eficiente](https://www.g2.com/es/survey_responses/4ga-boards-review-11732910)"**

**Rating:** 4.5/5.0 stars
*— Bhanu S.*

[Read full review](https://www.g2.com/es/survey_responses/4ga-boards-review-11732910)

---

**"[4GA Boards: Una solución Kanban autoalojada, ligera y fácil de usar con espacio para crecer](https://www.g2.com/es/survey_responses/4ga-boards-review-11769040)"**

**Rating:** 4.0/5.0 stars
*— Erick Andre U.*

[Read full review](https://www.g2.com/es/survey_responses/4ga-boards-review-11769040)

---

### 21. [ACODA](https://www.g2.com/es/products/acoda/reviews)
  **Descripción del Producto:** ACODA — Estudio creativo de IA para fotografía de productos, generación de videos, música y contenido de marketing.


### 22. [AdvanceWork](https://www.g2.com/es/products/advancework/reviews)
  **Descripción del Producto:** AdvanceWork es una plataforma diseñada específicamente para equipos de protección ejecutiva. Unifica la planificación de misiones, el trabajo previo, la coordinación del equipo, la visibilidad en tiempo real y los informes posteriores a la acción, reemplazando hojas de cálculo, aplicaciones de chat y PDFs con un centro de comando operativo seguro.


### 23. [AgencFlow](https://www.g2.com/es/products/agencflow/reviews)
  **Descripción del Producto:** AgencFlow es la plataforma de operaciones unificada para agencias de marketing modernas. Proporciona un CRM y un panel de control todo en uno para gestionar clientes, rastrear campañas publicitarias activas (como Meta Ads), manejar facturas y cobros, programar reuniones y automatizar informes. Diseñado para ayudar a las agencias dinámicas a eliminar la fatiga de herramientas y escalar eficientemente desde un único espacio de trabajo.


### 24. [Agencies WP](https://www.g2.com/es/products/agencies-wp/reviews)
  **Descripción del Producto:** AgenciesWP, un nuevo plugin de WordPress diseñado para consolidar el conjunto de software operativo de agencias digitales y freelancers, se lanzó oficialmente hoy. El plugin reemplaza un promedio de $1,344 al año en suscripciones SaaS separadas con una única solución autoalojada a partir de $79 al año. El plugin todo en uno de WordPress combina nueve módulos principales de gestión de agencias en una solución integrada que funciona completamente en la instalación existente de WordPress de una agencia: gestión de clientes, seguimiento de proyectos, seguimiento de tiempo con facturación automática, facturación con Stripe, contratos con firma electrónica, portal de clientes con marca blanca, gestión de roles de equipo, informes con exportación CSV y flujos de trabajo de aprobación. "Las agencias estaban gastando más de $1,300 al año solo para coordinar sus operaciones internas a través de cinco o más plataformas SaaS desconectadas", dijo Anwar Hossain Rana, fundador de AgenciesWP. "Construimos AgenciesWP porque éramos esa agencia. Queríamos que nuestros datos de clientes, historial de proyectos y registros financieros estuvieran consolidados en un solo lugar, en nuestro propio servidor, sin tarifas por asiento ni dependencia de proveedores." El plugin se posiciona como una alternativa directa a suscripciones SaaS populares, incluyendo Bonsai, FreshBooks, Toggl, DocuSign y SuiteDash, un costo combinado de $1,344 anuales por lo que AgenciesWP ofrece en una licencia de $79 al año. CARACTERÍSTICAS PRINCIPALES: - Gestión de Clientes con autenticación de enlace mágico para acceso al portal - Gestión de Proyectos para estructuras de proyectos de precio fijo y por hora con seguimiento de hitos - Seguimiento de Tiempo con tarifas por hora por personal y facturación automática - Facturación con Stripe con cinco tipos de líneas de ítems y procesamiento de pagos integrado - Contratos con Firma Electrónica con firmas mecanografiadas y registros de auditoría completos - Portal de Clientes con Marca Blanca desplegado a través de un shortcode único de WordPress - Acceso Basado en Roles con tres roles de equipo preconfigurados - Miembros de Equipo Ilimitados sin precios por asiento - Informes y Análisis con capacidad de exportación CSV PRECIO Y DISPONIBILIDAD: AgenciesWP está disponible en tres niveles de licencia: Sitio Único a $79 al año para una instalación de producción de WordPress, Agencia a $149 al año para hasta cinco instalaciones de WordPress, e Ilimitado a $299 al año para instalaciones ilimitadas con soporte de configuración personalizado. Todas las licencias incluyen clientes ilimitados, proyectos, miembros del equipo, un año completo de actualizaciones del plugin y una garantía de devolución de dinero de 14 días. SOBRE AGENCIESWP: AgenciesWP es un plugin de WordPress autoalojado construido para agencias digitales y freelancers que gestionan múltiples clientes, proyectos y relaciones de facturación recurrente. El plugin requiere WordPress 5.0 o superior y PHP 7.4 o superior, e integra con Stripe para el procesamiento de pagos. AgenciesWP es desarrollado por WP Decor, un estudio de desarrollo de WordPress independiente.


### 25. [Aktok Project Management](https://www.g2.com/es/products/aktok-project-management/reviews)
  **Descripción del Producto:** Aktok Project Management is a powerful all-in-one platform designed to help teams organize projects, streamline workflows, and achieve successful outcomes with complete visibility and control. Built for modern businesses, it centralizes planning, task management, collaboration, and performance tracking into a single intelligent workspace. Whether you manage small team initiatives or large multi-department projects, Aktok provides the tools you need to stay aligned, meet deadlines, and deliver results efficiently



    ## What Is Software de gestión de proyectos?
  [Gestión de Proyectos, Portafolios y Programas Software](https://www.g2.com/es/categories/project-portfolio-program-management)
  ## What Software Categories Are Similar to Software de gestión de proyectos?
    - [Software de Automatización de Servicios Profesionales](https://www.g2.com/es/categories/professional-services-automation)
    - [Software de seguimiento de tiempo](https://www.g2.com/es/categories/time-tracking-software)
    - [Software de gestión de tareas](https://www.g2.com/es/categories/task-management-software)
    - [Software de Gestión de Proyectos y Portafolios](https://www.g2.com/es/categories/project-and-portfolio-management)
    - [Software de gestión de recursos](https://www.g2.com/es/categories/resource-management)
    - [Software de gestión de trabajo](https://www.g2.com/es/categories/work-management)
    - [Software de colaboración de proyectos](https://www.g2.com/es/categories/project-collaboration)

  
---

## How Do You Choose the Right Software de gestión de proyectos?

### Lo que debes saber sobre el software de gestión de proyectos

### What is Project Management Software?

To better understand project management software tools, it helps to clearly define what constitutes a project. According to the Project Management Institute, a project is a “temporary endeavor undertaken to create a unique product, service or result." This includes five phases that need to be completed to achieve the objective. The phases are: initiating, planning, executing, monitoring and controlling, and closing. Any project management software should provide features for all these phases. 

While the five phases stay the same, there are multiple approaches to project management. The most important include:

**The**  **phased approach:** It is also known as waterfall project management. The phased approach is a series of distinct steps that depend on the completion of a previous phase. Project phases can only be managed in a linear sequence, making it difficult to correct errors. 

**The**  **iterative and incremental method:** It consists of repeated cycles. This means a deliverable can be reviewed and improved after its initial completion. This approach, also known as agile project management, can be particularly beneficial in software development.

**Lean project management:** It uses lean management principles to reduce waste while maintaining a high level of productivity. This approach helps companies identify and eliminate tasks that do not bring value to the company and the customer. 

**Critical chain project management:** It is based on the theory of constraints (ToC), a management philosophy focusing on restrictions that may jeopardize the success of a project. By identifying the most critical constraints, companies can prepare to avoid project issues.

**Process and product-based project management:** It focuses on outcomes. It is a part of the benefits realization management approach. When the result is a product, the company defines and manages projects to optimize production and distribution. For professional services companies, the business processes are at the core of their project management strategy.

Project management software has evolved into new offerings, including professional services automation (PSA) software and project and portfolio management (PPM) software. PSA software includes back-office features, such as CRM and accounting, on top of project management. PPM solutions focus on unifying multiple types of projects and managing the interdependencies between them. Buyers need to understand the differences between these types of software to choose the best solution for their needs. 

SMB companies may benefit from a PSA solution that combines project management and back office, thus providing a single data repository and an integrated system. A possible drawback of PSA is that it may not always include robust back-office features, which is why companies may prefer to choose a separate accounting or CRM solution.

Medium to large professional services providers can significantly benefit from PPM software, which allows them to manage projects with multiple stakeholders. PPM can be quite expensive and needs to integrate with other systems, such as [ERP systems](https://www.g2.com/categories/erp) or [CRM software](https://www.g2.com/categories/crm), which usually requires extra investments.

Small companies are facing another critical challenge when evaluating project management software: the multitude of solutions that only provide subsets of a typical project management solution. A few examples are task management and project collaboration tools, which can be used to complement core project management features but not to replace them. While these types of software are more affordable than project management solutions and can be a good option for startups and micro businesses, they usually become insufficient as a company grows.

#### What Types of Project Management Software Exist?

Project management software is designed to be implemented in different ways, including best of breed, all-in-one suite, and point solutions. 

**Best-of-breed software**  

Best-of-breed software focuses exclusively on project management.

**All-in-one suites**  

All-in-one suites include other types of capabilities such as CRM or billing. 

**Point solutions**  

Point solutions are designed to complement project management tools by offering features such as project collaboration or project analytics. 

**Industry-specific project management solutions**  

Industry-specific project management solutions are designed for professionals in various industries such as design, real estate, legal services, etc. These solutions provide standard project templates and reports or KPIs for an industry or market. They are also tightly integrated with other software created explicitly for the same industry.

### What are the Common Features of Project Management Software?

The following standard functionality is included in most project management solutions:

**Definition:** Project definition functionality is the core of any project management software because it allows companies to define the project structure, which is the base of any business activity. A project structure needs to be carefully defined; it is difficult to make significant changes to it while it is implemented due to the risk of disrupting the project. At the same time, project management software should allow users to adjust structures to keep projects on track.

**Plans:** Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario.

**Schedules:** Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly.

**Visualization:** Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project.

**Workflows:** Workflows and processes define how activities are performed during the phases of a project. These features need to be customizable to adapt to the needs of each team and should provide sound logic to take into account project constraints and limitations. To improve accountability, workflows should include approvals so that supervisors, project managers, and executives take responsibility for the quality of the services provided.

**Tasks:** Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress.

**Resource management:** Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays.

**Documentation:** Project documentation functionality manages the process for all documents related to a project, such as contracts, statements of work, quotes and proposals, and so on. These documents are usually stored in an electronic format, making it easier for users to share them internally and externally. It is also crucial that a project management solution includes templates for documents and the option for users to reuse content.

**Reporting:** Reporting, analytics, and dashboards are used by all parties involved in a project, from employees to external consultants and even the customers. It is therefore essential for the analytics features to be flexible enough to easily adapt to each type of user. At the same time, sensitive information such as private data or financial details should only be shared with authorized users through secure portals.

Other Features of Project Management Software: [Capacity Capabilities](https://www.g2.com/categories/project-management/f/capacity), [Critical Path Capabilities](https://www.g2.com/categories/project-management/f/critical-path), [Dependencies Capabilities](https://www.g2.com/categories/project-management/f/dependecies), [Issue Tracking Capabilities](https://www.g2.com/categories/project-management/f/issue-tracking), [Mass Updates Capabilities](https://www.g2.com/categories/project-management/f/mass-updates), [Project Budgeting Capabilities](https://www.g2.com/categories/project-management/f/project-budgeting), [Project Map Capabilities](https://www.g2.com/categories/project-management/f/project-map), [Recurring Tasks Capabilities](https://www.g2.com/categories/project-management/f/recurring-tasks), [Resource Allocation Capabilities](https://www.g2.com/categories/project-management/f/resource-allocation), [Task Prioritization Capabilities](https://www.g2.com/categories/project-management/f/task-prioritization), [Time & Expense Capabilities](https://www.g2.com/categories/project-management/f/time-expense) 

##### Additional Project Management Software Features

Additional project management features are sometimes included in the core project management solution or delivered separately as addons or separate tools:

**Kanban:** Based on lean management principles, kanban functionality aims to eliminate wasteful work using visual representations of projects. Kanban boards include cards that can be used to group tasks and easily assign activities to employees or teams. These features are particularly useful for agile project management.

**Collaboration:** Collaboration between employees or between a company and its customers and partners can be critical to the success of a project. While collaboration platforms and software can be used separately from project management solutions, it is preferable to combine them in one system, especially for complex projects.

**Document management:** Project managers use documents such as statements of work (SOW) and work breakdown structures (WBS) to share project plans and information internally and externally. File sharing is an important feature that allows all parties access to documents. More advanced document management features allow users to collaborate on creating and modifying documents. Access to documents should be managed by role to limit access to sensitive information.

**Billing:** Billing and expense management isn't always required for project management, but can be very important for complex projects. When multiple parties are involved in a project, it is essential to ensure that the human and material resources used have been appropriately billed.

**Optimization:** Project optimization uses historical data to identify bottlenecks and other factors that hurt past projects. This allows companies to take corrective actions and avoid repeating the same mistakes in the future. For instance, if a contractor is always late or does mediocre work, the company should replace it with another services provider.

**Simulation:** Project simulation allows project managers to create and compare multiple scenarios for a project and identify the best option to be implemented. Each scenario describes different ways to allocate resources and define milestones and can also take into account various constraints and possible bottlenecks. This type of feature is particularly important for large custom projects with complex activities.

**Project accounting:** This type of functionality is usually delivered as a module of accounting software and project-based ERP software. Its primary purpose is to track project costs and revenue and consolidate any financial information related to project management. Project accounting provides critical information on the financial performance of each project or portfolio.

**Earned value management (EVM):** EVM is another way to track project performance. This type of software also provides features that monitor project progress. EVM helps companies estimate project costs, track actual costs, and calculate the earned value of the project. While any company can use this type of functionality, it is more beneficial for large and complex projects that require significant investments. For instance, EVM is a must-have for companies delivering capital projects such as infrastructure or urban development.

**Work breakdown structure (WBS):** For complex projects, companies need to break the project into smaller components and plan them separately. Different employees and teams can be in charge of each element, and external consultants or service providers can also be involved. Companies use a WBS to track the project and its components by monitoring tasks, subtasks, resources, and the people involved.

**Risk management:** Despite planning and monitoring, projects can be negatively impacted by unexpected events such as natural disasters, hacking, or changes in personnel. While it’s impossible to prepare for any risk, companies can use project risk management capabilities to identify potential issues. Project risk management software also helps companies create plans and corrective actions to mitigate risk when it occurs.

### What are the Benefits of Project Management Software?

**Resource management and cost tracking:** The main reason why companies use this type of software is to manage resources and track costs for nonrepetitive business operations. For instance, marketing companies usually provide standard services such as social media promotion, but they may also create customized campaigns for large clients. The standard services are delivered in the same way to all customers and are therefore repetitive and require similar resources, which means that their cost is usually the same for every client. Custom campaigns can be completely different depending on the needs of the customer, meaning that the resources allocated to each project will also vary, and so will its costs.

**Diversification of offering:** Project management software offers the ability to combine multiple types of services to diversify the offering of a company. This flexibility allows teams to adapt to the changing preferences of their customer and market demand. The ability to quickly respond to market changes can be an essential competitive advantage in highly competitive industry sectors such as professional services. 

**Effectiveness and profitability tracking:** Project management is needed to track the effectiveness and profitability of professional services activities. By allocating the right resources to the right tasks at the right time, project managers can deliver the project on time and on budget, which improves customer satisfaction and productivity.

### Who Uses Project Management Software?

Most employees, as well as the partners and customers of a project-based business benefit from using project management software. 

**Employees:** Project management software help employees involved in project execution, who need to know what they have to do and when. Employees also update the system when they complete tasks and use the software to communicate and collaborate with internal and external stakeholders. Through integration with other solutions, employees can track the time spent on each activity or check the availability of resources like equipment or components. 

**Project managers:** Project managers need access to all the features of the system to define projects and resources and monitor all activities, but also to intervene and modify any part of a project when necessary. This can only be achieved through alerts and notifications with different levels of severity, and which include workflows for escalation. Project managers are also involved in setting and managing access rights for internal and external users.

**Executives:** Executives mostly use analytics and reporting to monitor projects. Besides details on the status of the project, they also need information on the costs of the resources allocated and the overall effectiveness of each project. They can also benefit from using alerts and notifications when activities or stages of the project are completed. 

**Partners:** It is important for partners, such as contractors or third-party providers of services that complement the offering of the company. Since external contributors are only involved in particular activities at different stages of the project, they need to access the information required to do their job and nothing more. 

**Customers:** Customers may also use this type of software through dedicated portals to monitor the progress of one or multiple projects, provide feedback, and communicate with the service provider. For large and complex projects, customers may have a dedicated person or team responsible for the project; they could need access to the project management solution of the provider.

### What are the Alternatives to Project Management Software?

There are several alternatives to project management software which can replace this type of software, either partially or entirely:

[Project and portfolio management software](https://www.g2.com/categories/project-and-portfolio-management) **:** PPM focuses on project portfolios, which are groupings of projects with common characteristics, that share the same resources and can be planned and managed as a group. While PPM software often includes functionality to manage individual projects, project management solutions usually don't provide portfolio management features. This means that standard project management tools are not a good option for companies that need to manage portfolios of projects.

[Professional services automation software](https://www.g2.com/categories/professional-services-automation) **:** PSA is an ERP for professional services, which delivers modules for the front office (sales and marketing), back office (accounting and HR), as well as PPM. This type of software is ideal for medium and large services companies that prefer to use a single integrated system for the entire business.

**ERP:** Other than PSA, there are two types of ERP for project-based companies: [ETO ERP software](https://www.g2.com/categories/eto-erp) (for manufacturers of complex custom products in industries like aerospace and defense) and [Project-based ERP software](https://www.g2.com/categories/project-based-erp) (for government contractors). Typical ERP systems don't always include the functionality required by these companies, such as bidding, contract management, or time and expense management. Also, most ERP systems' project management modules aren't robust enough for manufacturing and government contractors. 

[Work management software](https://www.g2.com/categories/work-management) **:** Small and medium professional services companies don't always need PSA but often require features that aren't usually included in project management software. These features can vary by industry, for instance, marketing agencies need content authoring and document management functionality. Work management is a relatively new type of software that combines project management with collaboration and industry-specific functionality.

#### Software Related to Project Management Software

Most business software is related directly or indirectly with project management software, some of the most important ones are:

[Collaboration & productivity software](https://www.g2.com/categories/collaboration-productivity): Collaboration is critical for project management because there are always multiple parties involved. While project management software includes essential features for collaboration, more advanced software such as team collaboration software can be beneficial for large teams and complex projects. When it comes to productivity, new types of tools such as productivity bots software allow project managers to automate mundane tasks and focus on strategy.

[Content management systems](https://www.g2.com/categories/content-management): In some industries like marketing and advertising, content is the main deliverable of the company. Therefore, it is important for teams that rely on content to have the ability to manage libraries, databases, and other tools needed to create, track, and share multiple types of content. Depending on the complexity of the deliverables, project managers may need to use simple tools such as online form builder software, or complex solutions like knowledge management and enterprise content management (ECM) software.

[Partner management software](https://www.g2.com/categories/partner-management): Project managers often work with external consultants or companies specialized in business areas that the company doesn’t have the expertise to cover. For instance, companies may need to work with legal consultants to make sure that contracts and other documents comply with regulations. Outsourcing specific tasks to freelancers can also be more beneficial than hiring employees. In these cases, project managers need to track who they’re working with, what they are responsible for, and how they perform.

[Process automation software](https://www.g2.com/categories/process-automation) **:** Medium to large companies with complex operations need to define, implement, and optimize team processes to streamline operations. While project management software includes some features for workflow management, advanced functionality for process automation requires integration with business process management software. Another way to automate processes is to use robotic process automation (RPA) software, which uses bots to assist employees with repetitive and tedious tasks.

[Accounting software](https://www.g2.com/categories/accounting) **:** Accounting and billing software is used to manage a project's invoices and track costs. Accounting software can also be used for complex projects that involve teams in several locations that may have different financial regulations, currencies, or taxes. Billing software is also essential for large projects to consolidate different types of expenses related to the purchase of resources, rentals of equipment, or services delivered by contractors.

[Contract management software](https://www.g2.com/categories/contract-management) **:** Contract management software defines the terms and service level agreements for projects. Service providers must identify activities and milestones and ensure their customers have access to this information. Contracts can also be used for legal issues caused by late deliveries and the poor quality of the services provided, and sometimes to collect outstanding payments from customers.

[Customer service software](https://www.g2.com/categories/customer-service) **:** Customer service software is used to maintain the relationship with the customer during the contract and to ensure that terms and conditions are correctly applied. The customer service department is usually the main point of contact between companies and their customers; they must be able to react quickly and efficiently to any customer requests. They are also responsible for identifying issues that may jeopardize the relationship with the customer, and escalating them to project managers.

[HR software](https://www.g2.com/categories/hr) **:** HR software and payroll solutions are essential for large companies with many employees. These types of software are used to define job roles and responsibilities, wages, and other forms of remuneration, and work schedules. Since labor is the most important part of the total costs of any professional services company, it is critical to track it while also ensuring compliance with labor laws and collective bargaining agreements.

[ERP systems](https://www.g2.com/categories/erp-systems) **:** ERP systems usually include some of the features mentioned above but rarely all of them. When companies use ERP as their primary system and cannot afford separate solutions for customer service or contract management, they prefer a project management solution that includes these features. They may also choose to adopt tools or addons that complement their ERP and project management solutions.

There are also several types of services related to project management software. Related services can vary from external project management to project optimization, and can be delivered by a company of any size from independent contractors to multinational consulting companies:

- **Outsourcing:** Project management outsourcing is used by companies that do not wish to invest in the technology and the expertise required to manage projects. While this approach is mostly adopted for one-time projects, some companies use it regularly.
- **Advisory:** Project advisory services help companies define and implement strategies to improve the way they deliver projects or groups of projects. Advisors work with executives and project managers to determine how a company can optimize its offering to adapt to market changes, expand to new markets, or diversify its activities.
- **Consulting:** Consulting services for project optimization are essential for professional services companies that do not have the internal expertise required to determine what can be improved. Consultants with extensive experience can quickly identify areas of improvement, and suggest changes or new approaches to project management.

### Challenges with Project Management Software

There are hundreds of project management software and tools which may seem similar but aren’t. The difference between these solutions makes it difficult for buyers to understand exactly what they do and how they work with other software products. The most important challenges with project management software are described below:

**Features:** Not enough or too many features can be an issue for growing companies that either outgrew existing software or implemented project management solutions that are too advanced for their needs. The best way to avoid this problem is to evaluate project management solutions based on current and future needs.

**Integrations:** Lack of integration between project management software and other solutions creates silos of information that are disconnected, which can lead to data processing errors. User adoption can also be negatively impacted when employees use multiple systems and enter the same information in more than one.

**Reporting:** Canned reporting and lack of analytics is a significant issue for legacy project management solutions. New software usually provides more flexible analytics or integration with business intelligence tools. Another challenge is that more flexible analytics don’t necessarily cover advanced reporting needs. Buyers should evaluate vendors’ ability to offer the optimal mix of analytics features and flexibility for their specific needs.

**Bring your own software (BYOS):** BYOS is a trend similar to bring your own device (BYOD); it refers to the fact that employees can decide to use project management tools that are not approved by their employer. Since there are different tools available, many of them free to use, employees may be tempted to try them for their team or department. This trend may lead to the creation of information silos when different teams or departments choose to utilize separate project management software.

**Legacy software:** While most project management software products are web-based (meaning users only need an internet browser to access the system), some old solutions still need to be hosted by the company on its servers. On-premises project management (known as self-hosted project management software) needs to be installed on a server and on the computer of each employee who needs access to the software. Adding or removing users can be difficult. Additionally, old project management tools that don’t have a web-based interface aren’t very user friendly and cannot be easily configured.

### Which Companies Should Buy Project Management Software?

Any company that manages projects can benefit from this type of software, but project management software is essential for the following types of businesses:

**Professional services companies:** Professional services are usually delivered as projects, such as a marketing campaign to launch a product or the design of an apartment building. Each project can have different deliverables and timelines and require multiple resources (human and material). Professional services companies need to plan project management tasks, assign resources to each one, and monitor project progress to deliver on time and budget.

**Project-based manufacturers:** Project-based manufacturing (also known as engineer to order or make to order) refers to the production of unique products customized for each customer. A few examples of such products are conveyor systems for warehouses, drilling equipment for oil and gas, or shipping vessels. Project management helps these companies design, manufacture, and provide maintenance services for complex custom products.

### How to Buy Project Management Software

#### Requirements Gathering (RFI/RFP) for Project Management Software

Requirements should cover the entire lifecycle of the project, from scoping and estimating to planning, execution, monitoring, and closing. Depending on the complexity of its operations, buyers may want to create more detailed requirements for the functionality that is critical to the company. For instance, a business that outsources project execution would focus more on defining, planning, and tracking projects.

#### Compare Project Management Software Products

**Create a long list**

The long list is created by excluding the products that are not a good fit for the buyer. If buyers only want cloud software, all solutions delivered on-premises are excluded from the list. Another essential criterion could be the project methodology supported by the software. IT departments and services providers prefer to take an agile approach to project management, which means that all solutions not supporting this methodology are usually not considered for the selection.

**Create a short list**

The requirements list mentioned above is sent to the vendors included in the long list to provide detailed information on supporting each feature. Buyers should also ask vendors to provide customer references and pricing information. It is highly recommended to use objective third party analysis and software reviews to learn more about the vendors and their products. Using vendor responses to RFIs, customer references, reviews, and independent research, buyers can compare products to identify their strengths and weaknesses. At the end of the processes, buyers should have a list of two to four finalists that provide very similar functionality.

**Conduct demos**

The best way to differentiate between the products on the short list is to conduct demos of each product to see how they can be used in real-life scenarios. Buyers create demo scripts that include requirements and workflows specific to their company, and vendors provide a demo in real-time, which follows the script. Since very long demos can be counterproductive, buyers should focus on the critical features. For instance, instead of asking vendors to show how they create a project and add tasks to it (which is basic project management), buyers may want to focus on interdependencies between tasks or changes to a project's timeline. 

Other than functional requirements, buyers should also evaluate a product based on its ease of use and flexibility to make sure that it’s intuitive and collaborative. The selection team members attending the demo should rate each criterion or requirement on a predefined scale, which will allow them to consolidate all ratings and objectively compare software. 

#### Selection of Project Management Software

**Choose a selection team**

The selection team includes executives such as the CEO, CTO, or CFO, as well as project managers or members of the project management office team. It is recommended that the project managers involved have extensive experience managing projects and using this type of software. 

**Negotiation**

While the software's cost is usually an essential factor in negotiation, buyers should not compromise on features to save money. It may also be tempting to buy components or services that are not critical or important for the company. At the same time, buyers should try to get discounts or free tools and services to complement the project management solution. 

Medium to large companies should also take into account the ability of the vendor to help them update their business processes and best practices for project management. An engineering company and a marketing agency have very different operations and the project management software alone may not be enough to increase productivity. While they can be expensive, business process reengineering services are critical for companies with complex projects.

**Final decision**

The final decision should be made by the entire selection team. It should be based on the information gathered about each product, its vendor, and their ability to provide the functionality and services required by the buyer. Ideally, buyers should request information on the estimated ROI of the software. The vendor's contract length and discounts can also have a significant impact on the final decision. 

### What Does Project Management Software Cost?

On-premises project management software is sold as perpetual or named licenses, which allow buyers to use the software indefinitely and without renewals. The cloud or SaaS solutions use the subscription model, which licenses the software on a monthly or yearly basis. This does not include licenses for operating systems or database management, which are the buyer's responsibility.

Most project management software provide multiple tiers or editions, which are versions of the same software with different features. Many basic versions are free for a limited number of users. In theory, cloud products allow buyers to scale up or down quickly (add or remove users) and change editions. In practice, vendors try to sell packages or plans that are less flexible and only allow buyers to make changes at the end of the contract. The licenses' cost can vary depending on the user's role (administrator, employee, manager, or contributor). 

Finally, a project management solution's initial cost may include various services offered by the vendor, such as consulting, customization, integration, or business process reengineering. 

#### Return on Investment (ROI)

To determine the ROI of a project management software, buyers need to identify the product's costs (initial and ongoing) and its quantifiable benefits (increased productivity, less time spent managing tasks, better resource allocation).

The costs and benefits of the software aren't always obvious. For example, ongoing costs represent the licenses users need to access the system and include additional support, training, or software configuration. Large companies may also require a dedicated employee to manage the system, user access, or change requests. The main challenge with the benefits is that they are difficult to calculate. Therefore, buyers must estimate how the advantages of project management software impact their finances and profitability.

### Implementation of Project Management Software

**How is Project Management Software Implemented?**

Depending on the complexity of the software and the buyer's operations, implementation can be straightforward or complicated. 

**Small businesses:** Small businesses with essential project management needs usually adopt cloud software, which does not require installation. Standard project management software usually provides enough out-of-the-box features for these companies, so there's no need to configure the system or buy additional modules or addons.

**Mid-market**  **companies:** Such companies may require industry-specific features, data migration, and integration with other business software. These require an implementation plan and a dedicated employee in charge of the process. Vendor assistance is also essential, especially for configuration, data migration, and integration. 

**Enterprises:** Enterprises usually take a phased approach to implementation by deploying the software in each location or division at a time. This approach is preferable to deploying the system everywhere at the same time, which can cause significant disruptions and requires substantial resources.

**Who is Responsible for Project Management Software Implementation?**

Buyers should have a project manager in charge of the implementation, who works with a team of subject matter experts, and the vendor and its partners. 

While managers and executives aren't always directly involved, they are responsible for keeping the implementation on track. Any changes are recommended by the project manager and approved or rejected by the managers in charge.

**What Does the Implementation Process Look Like for Project Management Software?**

The implementation process is made of several phases, which may not always apply to all buyers. For instance, a new company does not need data migration services since it has no historical data from previous systems. 

The main phases of a project management software implementation are as follows:

**Data migration:** Migration of data from any data sources used previously by the buyer to manage projects, such as software, spreadsheets, custom solutions, and databases. While keeping historical data is essential for reporting purposes, companies don't need to migrate all the details of past projects such as project plans, GANNT charts, and so on.

**System configuration:** System configuration varies significantly from one company to another and can be a fundamental challenge. Standard project management requires little setup, but managing complex processes may involve advanced customizations and integration with other systems or records such as CRM or ERP.

**User management:** User management defines who does what in the system and assigns them access rights accordingly. An administrator has access to all features, including the user management module. Project managers can add and modify projects. Most employees can only see and complete the tasks assigned to them.

**Testing the software:** Software testing should be performed using a demo database, a copy of the database used for daily operations. Ideally, the demo dataset should include the data from migration and the system and user roles configuration. 

**Training:** User training can be done using online learning tools or in person (recommended for admins and advanced users). It also helps to train a trainer who can help new users with training.  

**Go-live:** Go-live refers to the switch from the old system (or multiple products) to the new project management solutions. Using both the old and new software is not recommended after the go-live, as it will generate confusion, double entries, and loss of productivity.

**Adjustments:** Some adjustments are unavoidable after the implementation. Generally, complex implementation and software require more adjustments after go-live. 

**When Should You Implement Project Management Software?**

It is recommended to avoid implementing project management software during a critical phase of an important project. When buyers use this type of software to manage project costs and budgets, it is preferable to finalize the implementation after the year-end financial closing process. This ensures that accounting transactions related to projects are closed and do not impact the new fiscal year. 

### Project Management Software Trends

**Cloud**

Cloud and mobile technologies are making project management more affordable and easier to use, which dramatically increased adoption in recent years. These technologies also allowed new players to enter the market and provide better and more flexible alternatives to legacy software. Multi-cloud is another trend that is gaining traction in the software market; it refers to partnerships between cloud vendors to deliver tighter integration between their offerings. Better integration can be beneficial for SMB companies with low budgets, but medium to large companies should also consider other options for integration.

**Collaboration**

Collaboration has always been an essential part of project management, but rigid project management software made it difficult. Recent technologies and higher expectations from new generations of users made vendors deliver better collaboration features, either out of the box or through integration with other software. Many vendors provide separate solutions for collaboration as part of their offerings while others only focus on this type of software.

**Functionality**

Extended functionality refers to the tendency to add more features, such as customer management, billing, or accounting, on top of the core offering for project management. Vendors use this strategy to differentiate themselves from competitors. This approach can be beneficial for SMBs who prefer to have project management and other features delivered as a single product. It can also be confusing for medium to large companies because the extended functionality isn’t always robust enough for their needs.

**Manufacturing**

Another trend related to project management software is the need for manufacturing and distribution companies to diversify their activities to increase revenues and provide a better customer experience. Traditionally, only manufacturers of heavy machinery or sophisticated equipment would provide installation and maintenance to customers to avoid costly mistakes. Nowadays, SMB manufacturers are adopting similar strategies but cannot afford to invest in project-based ERP to manage their new activities. Instead, these companies rely on project management or field service software, which are usually separate from their ERP systems.

**Agile project management**

Agile project management is a methodology that focuses on the collaboration between cross-functional teams. As opposed to the traditional waterfall approach, agile is based on frequent inspection of the progress of a project which can trigger corrective actions. This way, issues or challenges can be addressed quickly before they become significant and may jeopardize the success of a project. Agile project management also allows for rapid delivery of high-quality projects. While agile isn’t a new concept, it has been widely adopted recently because of its benefits, especially by IT and software development companies.

**Virtualization**

Virtual project management relies on a virtual team to complete tasks and monitor the effectiveness of a project. Virtual teams refer to employees working remotely across multiple locations. This approach may reduce project costs, but it can also bring challenges such as miscommunication between users from different countries and cultures, or the difficulty of scheduling employees across different time zones.

**Work management**

Work management is a new type of software that combines project management, workflow management, and collaboration process functionality to manage the flow of business data and operations. The main difference between work management and PSA software is that the former does not provide advanced back-office features like accounting. Work management will likely replace project management and back-office tools more and more in the future. Since work management solutions focus on services businesses, this type of software isn’t always a good choice for other industries like manufacturing or logistics.

**Tools**

Most project management features exist as separate tools that can be bought and used independently. Some examples include task management, time tracking, and resource management. Timesheets are another example of project management tools, these are used to monitor employees’ time on various tasks when they aren’t directly involved in project management. For instance, employees that install and maintain hardware don’t need to use project management software and can benefit from using timesheets.