Compare When I Work and Workday HCM 
At a Glance
Market Segments
Small-Business (61.1% of reviews)
Enterprise (74.7% of reviews)
Entry-Level Pricing
$2.50 1 user Per Month
No pricing available
When I Work
Star Rating
(375)4.4 out of 5
Market Segments
Small-Business (61.1% of reviews)
Pros & Cons
Entry-Level Pricing
$2.50 1 user Per Month
Free Trial is available
Browse all 2 pricing plansWorkday HCM
Star Rating
(1,464)4.1 out of 5
Market Segments
Enterprise (74.7% of reviews)
Pros & Cons
Entry-Level Pricing
No pricing available
Free Trial is available
Learn more about Workday HCMSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- G2 reviewers report that Workday HCM offers a robust platform for enterprise-level organizations, with features that are particularly beneficial for HR professionals. Users appreciate the intuitive organization of data, which allows for quick access to schedules, time-off requests, and paystubs, although some express concerns about recent updates and community engagement.
- Users say When I Work excels in user experience, highlighting its aesthetic design and ease of navigation. Reviewers find the interface clear and straightforward, making it easy to manage schedules and time tracking, which is a significant advantage for small businesses looking for simplicity.
- According to verified reviews, Workday HCM has a higher overall G2 Score, indicating greater satisfaction among enterprise users. However, some users have noted that while the platform is powerful, it can be complex to set up and may require a steeper learning curve compared to When I Work.
- Reviewers mention that When I Work's customer service is a standout feature, with many praising the quick and helpful responses from support staff. This level of support is particularly valued by small businesses that may not have extensive IT resources, making it easier to resolve issues as they arise.
- G2 reviewers highlight that while both platforms integrate well with other business tools, Workday HCM's integration capabilities are more suited for larger organizations with complex needs. In contrast, When I Work's seamless integration with payroll systems is frequently noted as a time-saving feature for small businesses.
- Users report that both products have their strengths in time tracking, but When I Work receives higher marks for its ease of completing timesheets and automated reminders. This functionality is particularly appreciated by users who need to manage employee hours efficiently without the hassle of manual entry.
Pricing
Entry-Level Pricing
When I Work
Single Location or Schedule
$2.50
1 user Per Month
Everything you need to effectively manage a single team or location. All plans include scheduling, time & attendance tracking, and team communication.
- One-click Auto Scheduling
- Unlimited schedule templates
- Time off & availability management
Workday HCM
No pricing availableFree Trial
When I Work
Free Trial is available
Workday HCM
Free Trial is available
Ratings
Meets Requirements
8.8
313
8.5
1,155
Ease of Use
8.7
317
8.2
1,173
Ease of Setup
8.7
179
7.6
297
Ease of Admin
8.8
168
7.6
238
Quality of Support
8.4
250
8.1
899
Has the product been a good partner in doing business?
8.7
159
8.1
220
Product Direction (% positive)
8.9
299
8.1
1,139
Features by Category
Core HR
Not enough data
8.6
386
Not enough data
8.7
351
Not enough data
8.2
222
Not enough data
8.3
327
Not enough data
8.3
275
Not enough data
8.4
329
Generative AI
Not enough data
6.9
38
Platform
8.1
70
7.5
203
7.1
34
8.0
177
7.9
51
7.9
167
8.6
76
8.3
206
8.9
78
8.5
206
8.8
77
8.0
175
8.2
61
8.2
203
8.6
76
8.4
205
Employee Self Service
Not enough data
8.8
363
|
Verified
Not enough data
8.6
320
|
Verified
Not enough data
8.1
248
Administration
Not enough data
8.7
273
|
Verified
Not enough data
8.7
328
|
Verified
Not enough data
9.0
327
|
Verified
Not enough data
8.5
208
|
Verified
Not enough data
8.7
266
|
Verified
Not enough data
8.4
174
|
Verified
Not enough data
8.8
266
|
Verified
Not enough data
8.8
264
Not enough data
8.8
257
Taxes
Not enough data
8.6
211
|
Verified
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Integration
Not enough data
8.3
168
|
Verified
Not enough data
8.6
209
|
Verified
Not enough data
8.3
160
|
Verified
Not enough data
8.5
202
|
Verified
Platform
Not enough data
8.5
292
|
Verified
Not enough data
8.5
299
|
Verified
Not enough data
8.6
315
|
Verified
Not enough data
8.6
269
|
Verified
Benefits Administration Platform Features
Not enough data
8.6
306
Not enough data
8.5
277
Not enough data
8.1
175
Not enough data
Feature Not Available
Not enough data
8.7
265
Not enough data
8.7
297
Not enough data
8.5
186
Not enough data
8.3
209
Benefits Administration Platform Features
Not enough data
8.6
306
Not enough data
8.5
277
Not enough data
8.1
175
Not enough data
Feature Not Available
Not enough data
8.7
265
Not enough data
8.7
297
Not enough data
8.5
186
Not enough data
8.6
280
Not enough data
8.3
209
Not enough data
8.4
177
Not enough data
8.2
30
Not enough data
8.4
32
Generative AI
Not enough data
6.9
19
Not enough data
7.1
19
Not enough data
7.0
19
Platform
8.1
70
7.5
203
7.1
34
8.0
177
7.9
51
7.9
167
8.6
76
8.3
206
8.9
78
8.5
206
8.8
77
8.0
175
8.2
61
8.2
203
8.6
76
8.4
205
Automation
8.2
29
Not enough data
Logistics
7.8
30
Not enough data
7.8
29
Not enough data
8.0
29
Not enough data
Management
8.1
30
Not enough data
8.2
29
Not enough data
8.3
29
Not enough data
8.8
27
Not enough data
8.6
28
Not enough data
8.8
28
Not enough data
8.6
28
Not enough data
Monitoring
7.9
28
Not enough data
8.2
28
Not enough data
8.0
28
Not enough data
Processing
Not enough data
7.9
27
Not enough data
8.3
24
Not enough data
8.5
25
Not enough data
8.5
24
Compliance
Not enough data
8.1
24
Not enough data
8.3
25
Not enough data
8.1
24
Integration
Not enough data
8.5
29
Not enough data
8.3
25
Not enough data
8.2
22
Reporting
Not enough data
8.4
21
Not enough data
8.4
21
Not enough data
8.4
23
Operations
Not enough data
8.6
24
Not enough data
8.7
22
Not enough data
8.7
21
Not enough data
8.9
23
Not enough data
8.7
19
Platform Basics
Not enough data
8.6
66
Not enough data
8.2
57
Not enough data
8.8
70
Platform Content
Not enough data
8.9
70
Not enough data
8.6
72
Not enough data
8.7
75
Platform Additional Functionality
Not enough data
8.4
63
Not enough data
8.4
65
Not enough data
7.8
52
Not enough data
8.5
56
Not enough data
7.9
49
Not enough data
8.5
55
Not enough data
8.3
60
Platform Basics
8.0
68
Not enough data
9.0
80
Not enough data
8.8
80
Not enough data
Platform Content
8.4
68
Not enough data
8.0
50
Not enough data
Feature Not Available
Not enough data
Platform Additional Functionality
7.6
59
Not enough data
9.0
77
Not enough data
8.0
58
Not enough data
8.6
61
Not enough data
8.2
62
Not enough data
Performance reviews
Not enough data
8.4
62
|
Verified
Not enough data
8.2
60
|
Verified
Not enough data
8.4
67
|
Verified
Goals
Not enough data
8.6
65
|
Verified
Not enough data
8.6
59
|
Verified
Feedback
Not enough data
8.3
60
|
Verified
Not enough data
8.2
57
Not enough data
7.6
50
Not enough data
7.3
32
Data
Not enough data
8.5
62
|
Verified
Not enough data
8.4
61
|
Verified
Agentic AI - Performance Management
Not enough data
6.7
14
Not enough data
6.9
14
Basic Features
Not enough data
7.5
6
Not enough data
8.6
6
Risk Mitigation
Not enough data
7.8
6
Not enough data
8.3
5
Not enough data
8.0
5
Not enough data
8.3
6
Analytics
Not enough data
8.3
6
Not enough data
8.3
6
Generative AI
Not enough data
Not enough data
Not enough data
Not enough data
Generative AI
Not enough data
Not enough data
Not enough data
Not enough data
Generative AI
Not enough data
Not enough data
Not enough data
Not enough data
Generative AI
Not enough data
Not enough data
Agentic AI - Applicant Tracking Systems (ATS)
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Sourcing
Not enough data
7.7
120
Not enough data
7.8
123
Not enough data
9.0
5
Not enough data
9.0
8
Not enough data
9.2
6
Candidate Management - Applicant Tracking System
Not enough data
8.1
119
Not enough data
8.9
6
Not enough data
8.8
7
Not enough data
8.0
5
Not enough data
8.8
7
Not enough data
8.3
5
Not enough data
8.6
6
Platform
8.1
70
7.5
203
7.1
34
8.0
177
7.9
51
7.9
167
8.6
76
8.3
206
8.9
78
8.5
206
8.8
77
8.0
175
8.2
61
8.2
203
8.6
76
8.4
205
AI - Applicant Tracking Systems (ATS)
Not enough data
7.3
5
Not enough data
Not enough data
Not enough data
Not enough data
Agentic AI - Onboarding
Not enough data
6.7
11
Not enough data
6.5
11
Not enough data
6.8
11
Not enough data
6.9
12
Not enough data
7.0
11
Platform Content
Not enough data
Feature Not Available
Not enough data
8.3
202
Not enough data
8.5
203
Not enough data
8.1
98
Not enough data
8.5
173
Not enough data
8.4
158
Platform Additional Functionality
Not enough data
8.5
134
Not enough data
8.2
150
Not enough data
8.2
166
Not enough data
8.4
227
Not enough data
8.4
237
Platform Data
Not enough data
8.0
169
Not enough data
8.4
198
Not enough data
8.5
87
Platform
8.1
70
7.5
203
7.1
34
8.0
177
7.9
51
7.9
167
8.6
76
8.3
206
8.9
78
8.5
206
8.8
77
8.0
175
8.2
61
8.2
203
8.6
76
8.4
205
Recruiting and Onboarding
Not enough data
8.1
208
Not enough data
8.4
271
Conversational Automation - AI Agents for HR
Not enough data
Not enough data
Not enough data
Not enough data
Task Automation - AI Agents for HR
Not enough data
Not enough data
Predictive Analytics - AI Agents for HR
Not enough data
Not enough data
Compliance & Policy - AI Agents for HR
Not enough data
Not enough data
Multi‑System Integration - AI Agents for HR
Not enough data
Not enough data
Proactive Intervention - AI Agents for HR
Not enough data
Not enough data
Agent Governance - AI Agents for HR
Not enough data
Not enough data
Talent Acquisition & Recruitment - AI Agents for HR
Not enough data
Not enough data
Not enough data
Not enough data
Basic Features - AI Interview Agent
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
AI Bias Audit - AI Interview Agent
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Transcription - AI Interview Agent
Not enough data
Not enough data
Not enough data
Not enough data
AI Capability - AI Interview Agent
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Course Authoring
Not enough data
8.7
19
Not enough data
8.4
20
Not enough data
8.4
19
Not enough data
8.3
19
Course Delivery
Not enough data
8.7
19
Not enough data
8.7
21
Not enough data
8.4
20
Course Management
Not enough data
8.0
19
Not enough data
8.3
19
Not enough data
8.8
20
Not enough data
8.7
20
LMS Marketplace
Not enough data
8.4
17
Not enough data
7.8
18
Not enough data
7.4
16
Interface
Not enough data
8.5
20
Not enough data
8.3
19
Training & eLearning
Not enough data
8.6
19
Not enough data
8.3
19
Not enough data
8.2
19
Not enough data
8.2
19
Not enough data
8.8
20
Not enough data
8.7
19
Not enough data
8.5
19
Generative AI
Not enough data
7.3
10
Not enough data
7.3
10
Not enough data
7.3
10
Agentic AI - Corporate Learning Management Systems
Not enough data
8.1
7
Not enough data
8.6
7
Time Tracking
8.9
96
8.6
330
8.6
85
8.5
254
8.9
69
8.5
202
Client Invoicing
8.1
47
8.2
153
8.2
46
8.5
177
7.7
49
8.2
148
Mobile Time Tracking
9.0
89
8.7
253
Administration
8.3
65
8.3
147
8.8
83
8.5
213
8.9
91
8.6
208
8.7
63
8.6
181
8.8
84
8.6
210
Platform
8.5
68
8.6
203
8.2
57
8.4
165
8.4
59
8.4
149
8.9
90
8.6
221
8.9
84
8.0
184
7.7
61
Feature Not Available
Agentic AI - AI Agents
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Platform
8.1
70
7.5
203
7.1
34
8.0
177
7.9
51
7.9
167
8.6
76
8.3
206
8.9
78
8.5
206
8.8
77
8.0
175
8.2
61
8.2
203
8.6
76
8.4
205
Platform
8.1
70
7.5
203
7.1
34
8.0
177
7.9
51
7.9
167
8.6
76
8.3
206
8.9
78
8.5
206
8.8
77
8.0
175
8.2
61
8.2
203
8.6
76
8.4
205
Workforce Management Platform Features
8.4
76
Not enough data
9.2
120
Not enough data
8.9
107
Not enough data
8.9
100
Not enough data
8.0
71
Not enough data
8.0
71
Not enough data
8.1
69
Not enough data
8.7
89
Not enough data
8.7
104
Not enough data
8.3
102
Not enough data
Categories
Categories
Shared Categories
When I Work and Workday HCM are categorized as Time Tracking
Unique Categories
Workday HCM is categorized as HCM Software, Career Management, Benefits Administration, Onboarding, Multi-Country Payroll, Healthcare HR, AI Interview Agent, Pay Equity, Core HR, Applicant Tracking Systems (ATS), Performance Management, Corporate Learning Management Systems, Payroll, and AI Agents for HR
Reviews
Reviewers' Company Size
When I Work
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Workday HCM
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Hospital & Health Care
9.6%
Retail
7.9%
Hospitality
6.2%
Food & Beverages
5.6%
Consumer Services
4.8%
Other
66.0%
Information Technology and Services
11.3%
Computer Software
9.3%
Hospital & Health Care
6.0%
Internet
6.0%
Financial Services
5.3%
Other
62.1%
Discussions
How can I interface with my Scheduling Coordinator about requests other than time off?
3 Comments
Official Response from When I Work
Hi Matthew! Tiffany here with When I Work Customer Care. We offer real time communication with your team through Workchat. Here is our guide that goes over...Read more
Can you integrate it with Tsheets?
2 Comments
Official Response from When I Work
Hi Melinda! Tiffany here with When I Work Customer Care. We do not integrate with T-Sheets but I understand how this would be a beneficial option! We do...Read more
Airplane mode/Phone off
2 Comments
Official Response from When I Work
Hi Mandi! Tiffany here with When I Work Customer Care. The app only captures an employee's location at the time of Clock In and Clock Out. It does not...Read more
Can you explain workday financial in more detail?
2 Comments
LB
You got me interested. I have an interview coming up soon and I don't know how to properly ask questions that are important to me about remuneration and the...Read more
What is included in Workday HCM?
2 Comments
ST
Workday Student includes Student Recruiting, Admissions*, Curriculum Management*, Records*, Academic Advising*, Financial Aid* and Student Financials*Read more
What is Workday HCM used for?
1 Comment
MA
Workday HCM is used to manage the full employee lifecycle in one integrated platform. It supports core HR functions such as maintaining employee records,...Read more
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