Compare Smartsheet and Workflowy 
Featured Products
At a Glance
Market Segments
Mid-Market (41.1% of reviews)
Small-Business (75.0% of reviews)
Entry-Level Pricing
$9.00 1 user Per Month
Free
Smartsheet
Star Rating
(21,446)4.4 out of 5
Market Segments
Mid-Market (41.1% of reviews)
Pros & Cons
Entry-Level Pricing
$9.00 1 user Per Month
Free Trial is available
Browse all 3 pricing plansWorkflowy
Star Rating
(33)4.5 out of 5
Market Segments
Small-Business (75.0% of reviews)
Pros & Cons
Entry-Level Pricing
Free
Browse all 3 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- G2 reviewers report that Smartsheet excels in project management capabilities, with users highlighting its intuitive interface and customizable sheets that help teams track tasks, deadlines, and resources effectively. This flexibility is a significant advantage for mid-market organizations looking for robust project tracking solutions.
- Users say Workflowy stands out for its simplicity and ease of use, particularly for those who need a straightforward note-taking tool. Reviewers appreciate the ability to quickly organize thoughts and ideas, making it a favorite for small businesses that prioritize quick data entry and organization.
- According to verified reviews, Smartsheet's implementation process is generally smooth, although some users mention that it can be complex for those unfamiliar with project management software. In contrast, Workflowy receives praise for its effortless setup, with users noting that they can start using the tool immediately without any steep learning curve.
- Reviewers mention that while Smartsheet offers a wealth of features for task management, including real-time updates and clear organization of timelines and dependencies, it may feel overwhelming for users who prefer a more minimalist approach. Workflowy, on the other hand, is appreciated for its clean interface and quick search capabilities, allowing users to find information easily.
- Users highlight that Smartsheet provides solid support and resources, with many finding it easy to contact project managers for queries. However, some users feel that the support could be more responsive. Workflowy, while having less extensive support options, still garners positive feedback for its community-driven resources and user-friendly documentation.
- G2 reviewers indicate that Smartsheet's higher G2 Score reflects its overall satisfaction among users, particularly in larger organizations that require comprehensive project management tools. Conversely, Workflowy's lower score suggests it may not meet the needs of users looking for advanced project management features, despite its strengths in note-taking and idea organization.
Pricing
Entry-Level Pricing
Smartsheet
Pro
$9.00
1 user Per Month
For people and teams that want to track, share, and manage projects.
Includes:
- Up to 10 editors (paid license required to edit)
- Unlimited free viewers
- Unlimited sheets, reports, and forms
Workflowy
Workflowy Basic
Free
Great for casual use and getting started using Workflowy.
- Access to all features
- Monthly bullet limit
- 100MB file upload cap
Free Trial
Smartsheet
Free Trial is available
Workflowy
Free Trial is available
Ratings
Meets Requirements
8.5
18,142
9.2
29
Ease of Use
8.4
18,385
9.5
30
Ease of Setup
8.3
10,176
10.0
8
Ease of Admin
8.5
7,622
Not enough data
Quality of Support
8.3
14,047
8.2
14
Has the product been a good partner in doing business?
8.6
7,071
Not enough data
Product Direction (% positive)
8.6
17,635
7.4
27
Features by Category
Tasks
8.7
10067
|
Verified
Not enough data
8.8
10070
|
Verified
Not enough data
8.5
9791
|
Verified
Not enough data
8.4
9471
|
Verified
Not enough data
8.1
9275
|
Verified
Not enough data
Feature Not Available
Not enough data
8.1
9341
|
Verified
Not enough data
8.0
8802
|
Verified
Not enough data
Projects
8.6
9291
|
Verified
Not enough data
8.3
8632
|
Verified
Not enough data
8.2
8748
|
Verified
Not enough data
8.0
8665
|
Verified
Not enough data
8.2
8838
|
Verified
Not enough data
7.6
7602
|
Verified
Not enough data
8.0
8305
|
Verified
Not enough data
8.1
8866
|
Verified
Not enough data
7.8
7844
|
Verified
Not enough data
7.6
7447
|
Verified
Not enough data
7.6
7266
|
Verified
Not enough data
Resource Management
7.6
7742
|
Verified
Not enough data
7.6
7810
|
Verified
Not enough data
8.1
8443
|
Verified
Not enough data
Project Monitoring
7.8
7454
|
Verified
Not enough data
7.7
7563
|
Verified
Not enough data
8.2
8617
|
Verified
Not enough data
Generative AI
6.0
3063
Not enough data
6.1
3047
Not enough data
Agentic AI - Project Management
5.6
925
Not enough data
5.9
924
Not enough data
5.7
919
Not enough data
5.7
916
Not enough data
5.7
915
Not enough data
5.6
912
Not enough data
5.8
915
Not enough data
Portfolio Management
7.9
4814
Not enough data
8.5
5519
Not enough data
8.0
5000
Not enough data
7.7
4604
Not enough data
Project Management
8.2
5421
Not enough data
8.3
5497
Not enough data
7.7
4624
Not enough data
Resource Management
7.8
4755
Not enough data
7.8
4824
Not enough data
7.9
4774
Not enough data
Data & Analytics
8.0
4985
Not enough data
8.0
5163
Not enough data
8.1
5077
Not enough data
7.5
4447
Not enough data
Strategy - Project and Portfolio Management
6.7
2051
Not enough data
7.6
2082
Not enough data
7.9
2060
Not enough data
7.6
2058
Not enough data
7.8
2052
Not enough data
7.6
2052
Not enough data
7.2
2033
Not enough data
7.6
2047
Not enough data
7.5
2035
Not enough data
7.8
2040
Not enough data
Setup
8.3
5156
Not enough data
Feature Not Available
Not enough data
8.1
5020
Not enough data
8.5
5392
Not enough data
Management
Feature Not Available
Not enough data
8.1
4651
Not enough data
7.5
4366
Not enough data
Generative AI
6.3
1817
Not enough data
Agentic AI - Workflow Management
5.9
406
Not enough data
5.9
408
Not enough data
5.9
403
Not enough data
5.9
399
Not enough data
5.9
398
Not enough data
5.9
400
Not enough data
6.1
401
Not enough data
Functionality
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Platform Basics
8.3
1037
Not enough data
8.7
1226
Not enough data
8.5
1167
Not enough data
8.0
1005
Not enough data
8.6
1166
Not enough data
8.7
1192
Not enough data
Content Planning
8.6
1185
Not enough data
8.9
1236
Not enough data
8.6
1117
Not enough data
Marketing Campaign Performance
8.0
882
Not enough data
8.4
1033
Not enough data
Agentic AI - Marketing Calendar
5.1
43
Not enough data
5.2
45
Not enough data
5.1
45
Not enough data
5.0
45
Not enough data
Other Features
7.9
987
Not enough data
8.3
1015
Not enough data
Task Creation
8.7
7311
7.7
15
8.8
7393
6.5
14
8.3
6926
8.1
14
7.8
6116
5.6
13
Task Management
8.5
7069
6.5
14
8.5
6979
8.0
15
8.1
6638
6.1
14
8.2
6464
5.4
14
Generative AI
6.2
2414
5.9
9
6.2
2416
5.9
9
Automation
8.5
4249
Not enough data
8.3
4203
Not enough data
8.1
3938
Not enough data
Administration
8.2
4103
Not enough data
8.1
3884
Not enough data
8.8
4101
Not enough data
Project management
8.7
4167
Not enough data
8.2
3895
Not enough data
8.6
4177
Not enough data
8.3
4028
Not enough data
8.4
3946
Not enough data
8.0
3623
Not enough data
8.3
4066
Not enough data
Workload
8.0
3695
Not enough data
8.3
3937
Not enough data
8.0
3739
Not enough data
7.9
3553
Not enough data
Communication & Collaboration
8.1
3723
Not enough data
8.3
3918
Not enough data
8.8
4116
Not enough data
Cost Management
7.7
3428
Not enough data
7.8
3422
Not enough data
7.5
3233
Not enough data
Integration
7.4
3275
Not enough data
7.4
3325
Not enough data
7.4
3356
Not enough data
Generative AI
6.5
1654
Not enough data
6.5
1660
Not enough data
Agentic AI - Work Management
5.8
363
Not enough data
6.0
361
Not enough data
5.8
361
Not enough data
5.8
359
Not enough data
Communication
7.2
5664
Not enough data
7.6
6046
Not enough data
7.5
5802
Not enough data
7.7
5828
Not enough data
Feature Not Available
Not enough data
Content & Documents
8.4
7184
Not enough data
8.4
7125
Not enough data
8.0
6871
Not enough data
7.8
6096
Not enough data
Controls
8.0
6468
Not enough data
7.6
5487
Not enough data
8.2
6801
Not enough data
Feature Not Available
Not enough data
7.9
6084
Not enough data
Project Management
8.8
7424
Not enough data
8.7
7297
Not enough data
8.6
7162
Not enough data
7.9
6148
Not enough data
Remote Collaboration
8.4
6558
Not enough data
8.5
6738
Not enough data
8.4
6630
Not enough data
Feature Not Available
Not enough data
Generative AI
6.3
2273
Not enough data
6.3
2277
Not enough data
Agentic AI - Project Collaboration
5.7
427
Not enough data
5.6
428
Not enough data
Categories
Categories
Shared Categories
Smartsheet and Workflowy are categorized as Task Management
Unique Categories
Smartsheet is categorized as Project Collaboration, Work Management, Marketing Calendar, Privacy Impact Assessment (PIA), Workflow Management, Project and Portfolio Management, and Project Management
Workflowy has no unique categories
Reviews
Reviewers' Company Size
Smartsheet
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Workflowy
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Information Technology and Services
7.6%
Construction
7.2%
Hospital & Health Care
5.2%
Computer Software
4.6%
Marketing and Advertising
4.6%
Other
70.7%
Education Management
9.4%
Information Technology and Services
9.4%
Real Estate
6.3%
Computer Software
6.3%
Primary/Secondary Education
6.3%
Other
62.5%
Discussions
What can smartsheet be used for?
57 Comments
WA
It has a wide range of functionalities for project management or even asset management. Read more
Why is smartsheet bad?
34 Comments
NK
Complexity: Smartsheet has a fairly steep learning curve, especially for users who are not tech-savvy or unfamiliar with project management tools.
Limited...Read more
Does WorkFlowy have a desktop app?
1 Comment
RL
Yes, Workflowy has desktop apps for Windows, MacOS, and Linux.Read more
What does WorkFlowy cost?
1 Comment
Official Response from Workflowy
Workflowy basic is free forever. Subscriptions that give you unlimited bullets and file uploads are either $4.99 / month or $49 / year.Read more
What is WorkFlowy good for?
1 Comment
Official Response from Workflowy
Workflowy is like a notepad with superpowers. Simple enough that you can use to keep all your notes and tasks but also flexible enough that you can use it...Read more
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