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At a Glance
Market Segments
Mid-Market (41.1% of reviews)
Small-Business (75.0% of reviews)
Entry-Level Pricing
$9.00 1 user Per Month
Free
Smartsheet
Star Rating
(21,368)4.4 out of 5
Market Segments
Mid-Market (41.1% of reviews)
Pros & Cons
Entry-Level Pricing
$9.00 1 user Per Month
Free Trial is available
Browse all 3 pricing plansWorkflowy
Star Rating
(33)4.5 out of 5
Market Segments
Small-Business (75.0% of reviews)
Pros & Cons
Entry-Level Pricing
Free
Browse all 3 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- Users report that Smartsheet excels in centralized platform functionality, with a score of 9.0, allowing for seamless tracking and reporting across projects. In contrast, Workflowy, while user-friendly, lacks the same level of centralized features, which can hinder project visibility.
- Reviewers mention that Smartsheet's task creation and assignment features are robust, scoring 8.7, which includes effective due date management and drag-and-drop capabilities. Workflowy, however, scores lower at 8.0 for task creation, indicating a less comprehensive approach to task management.
- G2 users highlight Smartsheet's strong portfolio management capabilities, particularly in planning and alignment, with scores of 8.6 and 8.2 respectively. Workflowy, on the other hand, struggles in this area, with lower scores indicating limited portfolio management features.
- Users on G2 appreciate Smartsheet's automation workflows, scoring 8.6, which streamline repetitive tasks effectively. In contrast, Workflowy lacks advanced automation features, making it less efficient for users who rely on automated processes.
- Reviewers mention that Smartsheet's reporting and analytics features are highly rated at 9.0, providing users with valuable insights into project performance. Workflowy, while offering basic functionality, does not match this level of analytical depth, which can be a drawback for data-driven teams.
- Users say that Smartsheet's ease of setup is rated at 8.3, which is favorable compared to Workflowy's perfect score of 10.0. However, while Workflowy is easy to set up, some users feel that its simplicity may come at the cost of advanced features that Smartsheet provides.
Pricing
Entry-Level Pricing
Smartsheet
Pro
$9.00
1 user Per Month
For people and teams that want to track, share, and manage projects.
Includes:
- Up to 10 editors (paid license required to edit)
- Unlimited free viewers
- Unlimited sheets, reports, and forms
Workflowy
Workflowy Basic
Free
Great for casual use and getting started using Workflowy.
- Access to all features
- Monthly bullet limit
- 100MB file upload cap
Free Trial
Smartsheet
Free Trial is available
Workflowy
Free Trial is available
Ratings
Meets Requirements
8.5
18,087
9.2
29
Ease of Use
8.4
18,325
9.5
30
Ease of Setup
8.3
10,119
10.0
8
Ease of Admin
8.5
7,594
Not enough data
Quality of Support
8.3
13,999
8.2
14
Has the product been a good partner in doing business?
8.6
7,044
Not enough data
Product Direction (% positive)
8.6
17,580
7.4
27
Features by Category
Tasks
8.7
10040
|
Verified
Not enough data
8.8
10046
|
Verified
Not enough data
8.5
9775
|
Verified
Not enough data
8.4
9452
|
Verified
Not enough data
8.1
9259
|
Verified
Not enough data
Feature Not Available
Not enough data
8.1
9327
|
Verified
Not enough data
8.0
8791
|
Verified
Not enough data
Projects
8.6
9270
|
Verified
Not enough data
8.3
8621
|
Verified
Not enough data
8.2
8732
|
Verified
Not enough data
8.0
8650
|
Verified
Not enough data
8.2
8818
|
Verified
Not enough data
7.6
7592
|
Verified
Not enough data
8.0
8291
|
Verified
Not enough data
8.0
8850
|
Verified
Not enough data
7.8
7832
|
Verified
Not enough data
7.6
7436
|
Verified
Not enough data
7.6
7256
|
Verified
Not enough data
Resource Management
7.6
7731
|
Verified
Not enough data
7.6
7799
|
Verified
Not enough data
8.1
8430
|
Verified
Not enough data
Project Monitoring
7.8
7444
|
Verified
Not enough data
7.7
7553
|
Verified
Not enough data
8.2
8596
|
Verified
Not enough data
Generative AI
6.0
3055
Not enough data
6.1
3040
Not enough data
Agentic AI - Project Management
5.5
918
Not enough data
5.9
919
Not enough data
5.7
911
Not enough data
5.7
910
Not enough data
5.6
910
Not enough data
5.6
906
Not enough data
5.8
908
Not enough data
Portfolio Management
7.9
4811
Not enough data
8.5
5516
Not enough data
8.0
4997
Not enough data
7.7
4601
Not enough data
Project Management
8.2
5417
Not enough data
8.3
5494
Not enough data
7.7
4621
Not enough data
Resource Management
7.8
4752
Not enough data
7.8
4821
Not enough data
7.9
4771
Not enough data
Data & Analytics
8.0
4982
Not enough data
8.0
5160
Not enough data
8.2
5074
Not enough data
7.5
4444
Not enough data
Strategy - Project and Portfolio Management
6.7
2050
Not enough data
7.6
2081
Not enough data
7.9
2059
Not enough data
7.6
2057
Not enough data
7.8
2051
Not enough data
7.6
2051
Not enough data
7.2
2032
Not enough data
7.6
2046
Not enough data
7.5
2034
Not enough data
7.8
2039
Not enough data
Setup
8.3
5149
Not enough data
Feature Not Available
Not enough data
8.1
5015
Not enough data
8.5
5384
Not enough data
Management
Feature Not Available
Not enough data
8.1
4647
Not enough data
7.5
4363
Not enough data
Generative AI
6.3
1814
Not enough data
Agentic AI - Workflow Management
5.8
404
Not enough data
5.9
407
Not enough data
5.9
402
Not enough data
5.9
398
Not enough data
5.9
397
Not enough data
5.8
399
Not enough data
6.1
400
Not enough data
Functionality
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Platform Basics
8.3
1037
Not enough data
8.7
1226
Not enough data
8.5
1167
Not enough data
8.0
1005
Not enough data
8.6
1166
Not enough data
8.7
1192
Not enough data
Content Planning
8.6
1185
Not enough data
8.9
1236
Not enough data
8.6
1117
Not enough data
Marketing Campaign Performance
8.0
882
Not enough data
8.4
1033
Not enough data
Agentic AI - Marketing Calendar
5.1
43
Not enough data
5.2
45
Not enough data
5.1
45
Not enough data
5.0
45
Not enough data
Other Features
7.9
987
Not enough data
8.3
1015
Not enough data
Task Creation
8.7
7304
7.7
15
8.8
7385
6.5
14
8.3
6917
8.1
14
7.8
6110
5.6
13
Task Management
8.5
7064
6.5
14
8.5
6973
8.0
15
8.1
6632
6.1
14
8.2
6460
5.4
14
Generative AI
6.2
2411
5.9
9
6.2
2413
5.9
9
Automation
8.5
4242
Not enough data
8.3
4197
Not enough data
8.1
3928
Not enough data
Administration
8.2
4097
Not enough data
8.1
3880
Not enough data
8.8
4095
Not enough data
Project management
8.7
4162
Not enough data
8.2
3890
Not enough data
8.6
4173
Not enough data
8.3
4021
Not enough data
8.4
3942
Not enough data
8.0
3619
Not enough data
8.3
4060
Not enough data
Workload
8.0
3690
Not enough data
8.3
3931
Not enough data
8.0
3734
Not enough data
7.9
3549
Not enough data
Communication & Collaboration
8.1
3719
Not enough data
8.3
3914
Not enough data
8.8
4109
Not enough data
Cost Management
7.7
3424
Not enough data
7.8
3418
Not enough data
7.5
3229
Not enough data
Integration
7.4
3271
Not enough data
7.4
3321
Not enough data
7.4
3352
Not enough data
Generative AI
6.5
1651
Not enough data
6.5
1657
Not enough data
Agentic AI - Work Management
5.8
361
Not enough data
6.0
360
Not enough data
5.8
360
Not enough data
5.8
358
Not enough data
Communication
7.2
5662
Not enough data
7.6
6044
Not enough data
7.5
5800
Not enough data
7.7
5826
Not enough data
Feature Not Available
Not enough data
Content & Documents
8.4
7178
Not enough data
8.4
7123
Not enough data
8.0
6868
Not enough data
7.8
6093
Not enough data
Controls
8.0
6467
Not enough data
7.6
5485
Not enough data
8.2
6798
Not enough data
Feature Not Available
Not enough data
7.9
6081
Not enough data
Project Management
8.8
7420
Not enough data
8.7
7293
Not enough data
8.6
7158
Not enough data
7.9
6145
Not enough data
Remote Collaboration
8.4
6555
Not enough data
8.5
6736
Not enough data
8.4
6628
Not enough data
Feature Not Available
Not enough data
Generative AI
6.3
2270
Not enough data
6.3
2274
Not enough data
Agentic AI - Project Collaboration
5.7
426
Not enough data
5.6
426
Not enough data
Categories
Categories
Shared Categories
Smartsheet and Workflowy are categorized as Task Management
Unique Categories
Smartsheet is categorized as Project Collaboration, Work Management, Marketing Calendar, Privacy Impact Assessment (PIA), Workflow Management, Project and Portfolio Management, and Project Management
Workflowy has no unique categories
Reviews
Reviewers' Company Size
Smartsheet
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Workflowy
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Information Technology and Services
7.6%
Construction
7.2%
Hospital & Health Care
5.2%
Marketing and Advertising
4.6%
Computer Software
4.6%
Other
70.7%
Information Technology and Services
9.4%
Education Management
9.4%
Real Estate
6.3%
Primary/Secondary Education
6.3%
Marketing and Advertising
6.3%
Other
62.5%
Discussions
What can smartsheet be used for?
57 Comments
WA
It has a wide range of functionalities for project management or even asset management. Read more
Why is smartsheet bad?
34 Comments
NK
Complexity: Smartsheet has a fairly steep learning curve, especially for users who are not tech-savvy or unfamiliar with project management tools.
Limited...Read more
Does WorkFlowy have a desktop app?
1 Comment
RL
Yes, Workflowy has desktop apps for Windows, MacOS, and Linux.Read more
What does WorkFlowy cost?
1 Comment
Official Response from Workflowy
Workflowy basic is free forever. Subscriptions that give you unlimited bullets and file uploads are either $4.99 / month or $49 / year.Read more
What is WorkFlowy good for?
1 Comment
Official Response from Workflowy
Workflowy is like a notepad with superpowers. Simple enough that you can use to keep all your notes and tasks but also flexible enough that you can use it...Read more
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