# Progress Podio, Smartsheet vs Microsoft Project & Portfolio Management Comparison

| | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Star Rating** | 4.2 out of 5 | 4.4 out of 5 | 4.0 out of 5 | 
| **Total Reviews** | 518 | 22,044 | 1,626 | 
| **Largest Market Segment** | Small-Business (61.1% of reviews) | Mid-Market (41.3% of reviews) | Enterprise (46.7% of reviews) | 
| **Entry Level Price** | Free | $9.00 1 user Per Month | $10.00 | 

---
## Top Pros & Cons

### Progress Podio

Pros:
- Ease of Use (4 reviews)
- Automation (2 reviews)

Cons:
- Learning Curve (3 reviews)
- Billing Issues (2 reviews)

### Smartsheet

Pros:
- Ease of Use (2360 reviews)
- Project Management (1666 reviews)

Cons:
- Learning Curve (1183 reviews)
- Missing Features (899 reviews)

### Microsoft Project & Portfolio Management

Pros:
- Project Management (9 reviews)
- Ease of Use (7 reviews)

Cons:
- Limited Customization (5 reviews)
- High Complexity (4 reviews)

---
## Ratings Comparison
| Rating | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
  | **Meets Requirements** | 8.5 (442 reviews) | 8.5 (18479 reviews) | 8.3 (1448 reviews) | 
  | **Ease of Use** | 8.3 (443 reviews) | 8.4 (18738 reviews) | 7.3 (1454 reviews) | 
  | **Ease of Setup** | 7.8 (182 reviews) | 8.3 (10483 reviews) | 7.5 (490 reviews) | 
  | **Ease of Admin** | 8.2 (178 reviews) | 8.5 (7908 reviews) | 7.6 (456 reviews) | 
  | **Quality of Support** | 8.1 (368 reviews) | 8.3 (14301 reviews) | 7.6 (1144 reviews) | 
  | **Has the product been a good partner in doing business?** | 8.4 (170 reviews) | 8.6 (7365 reviews) | 7.9 (426 reviews) | 
  | **Product Direction (% positive)** | 7.3 (438 reviews) | 8.6 (17920 reviews) | 6.6 (1429 reviews) | 

---
## Pricing

### Progress Podio

#### Entry-Level Pricing

Plan: Free

Price: Free

Description: Complete basic functions such as building apps/workspaces and task management for up to 5 employees.

Key Features:
- Task management
- Build apps and workspaces for your team

[Browse all 3 editions](https://www.g2.com/products/progress-podio/pricing)

#### Free Trial

Yes

### Smartsheet

#### Entry-Level Pricing

Plan: Pro

Price: $9.00 1 user Per Month

Description: For people and teams that want to track, share, and manage projects.

Includes:

Key Features:
- Up to 10 editors (paid license required to edit)
-  Unlimited free viewers
-   Unlimited sheets, reports, and forms

[Browse all 3 editions](https://www.g2.com/products/smartsheet/pricing)

#### Free Trial

Yes

### Microsoft Project & Portfolio Management

#### Entry-Level Pricing

Plan: Planner Plan 1

Price: $10.00

Description: Formerly Project Plan 1

Key Features:
- Includes everything in Planner in Microsoft 365, plus:
- Backlogs and sprints
- Premium plan templates

[Browse all 6 editions](https://www.g2.com/products/microsoft-microsoft-project-portfolio-management/pricing)

#### Free Trial

No

---
## Features Comparison By Category

### CRM

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | 8.1/10 | 33 |
| **Smartsheet** | N/A | N/A |
| **Microsoft Project & Portfolio Management** | N/A | N/A |

#### Sales Force Automation

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Contact & Account Management** | 8.6 (26 reviews) | Not enough data | Not enough data | 
| **Partner Relationship Mgmt. (PRM)** | 8.3 (23 reviews) | Not enough data | Not enough data | 
| **Opportunity & Pipeline Mgmt.** | 8.4 (25 reviews) | Not enough data | Not enough data | 
| **Task / Activity Management** | 8.5 (27 reviews) | Not enough data | Not enough data | 
| **Territory & Quota Management** | 7.8 (23 reviews) | Not enough data | Not enough data | 
| **Desktop Integration** | 7.8 (24 reviews) | Not enough data | Not enough data | 
| **Product & Price List Management** | 8.3 (22 reviews) | Not enough data | Not enough data | 
| **Quote & Order Management** | 7.9 (21 reviews) | Not enough data | Not enough data | 
| **Customer Contract Management** | 8.0 (23 reviews) | Not enough data | Not enough data | 

#### Marketing Automation

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Email Marketing** | 7.6 (23 reviews) | Not enough data | Not enough data | 
| **Campaign Management** | 8.0 (24 reviews) | Not enough data | Not enough data | 
| **Lead Management** | 8.3 (25 reviews) | Not enough data | Not enough data | 
| **Marketing ROI Analytics** | 7.6 (21 reviews) | Not enough data | Not enough data | 

#### Customer Support

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Case Management** | 8.3 (25 reviews) | Not enough data | Not enough data | 
| **Customer Support Portal** | 8.2 (25 reviews) | Not enough data | Not enough data | 
| **Knowledge Base** | 8.3 (24 reviews) | Not enough data | Not enough data | 
| **Call Center Features** | 7.8 (24 reviews) | Not enough data | Not enough data | 
| **Support Analytics** | 7.8 (22 reviews) | Not enough data | Not enough data | 

#### Reporting & Analytics

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Reporting** | 8.5 (27 reviews) | Not enough data | Not enough data | 
| **Dashboards** | 8.3 (27 reviews) | Not enough data | Not enough data | 
| **Forecasting** | 7.6 (23 reviews) | Not enough data | Not enough data | 

#### Mobile & Social

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Social Collaboration Features** | 8.0 (22 reviews) | Not enough data | Not enough data | 
| **Social Network Integration** | 7.6 (23 reviews) | Not enough data | Not enough data | 
| **Mobile User Support** | 8.0 (21 reviews) | Not enough data | Not enough data | 

#### Platform

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Customization** | 8.7 (23 reviews) | Not enough data | Not enough data | 
| **Workflow Capability** | 8.9 (24 reviews) | Not enough data | Not enough data | 
| **User, Role, and Access Management** | 8.6 (22 reviews) | Not enough data | Not enough data | 
| **Internationalization** | 9.0 (22 reviews) | Not enough data | Not enough data | 
| **Sandbox / Test Environments** | 7.5 (21 reviews) | Not enough data | Not enough data | 
| **Document & Content Mgmt.** | 8.2 (25 reviews) | Not enough data | Not enough data | 
| **Performance and Reliability** | 8.9 (26 reviews) | Not enough data | Not enough data | 
| **Output Document Generation** | 8.0 (23 reviews) | Not enough data | Not enough data | 

#### Integration

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Data Import & Export Tools** | 8.7 (22 reviews) | Not enough data | Not enough data | 
| **Integration APIs** | 8.5 (24 reviews) | Not enough data | Not enough data | 
| **Breadth of Partner Applications** | 7.7 (20 reviews) | Not enough data | Not enough data | 

#### Generative AI

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **AI Text Generation** | 7.8 (10 reviews) | Not enough data | Not enough data | 

#### Agentic AI - CRM

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Autonomous Task Execution** | Not enough data | Not enough data | Not enough data | 
| **Multi-step Planning** | Not enough data | Not enough data | Not enough data | 
| **Cross-system Integration** | Not enough data | Not enough data | Not enough data | 
| **Adaptive Learning** | Not enough data | Not enough data | Not enough data | 
| **Natural Language Interaction** | Not enough data | Not enough data | Not enough data | 
| **Proactive Assistance** | Not enough data | Not enough data | Not enough data | 
| **Decision Making** | Not enough data | Not enough data | Not enough data | 

### Project Management

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | 8.5/10 | 99 |
| **Smartsheet** | 7.7/10 | 11183 |
| **Microsoft Project & Portfolio Management** | 8.3/10 | 93 |

#### Tasks

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Creation & Assignment** | 8.9 (87 reviews) ✓ Verified | 8.7 (10144 reviews) ✓ Verified | 8.6 (81 reviews) ✓ Verified | 
| **Due Dates** | 8.6 (84 reviews) ✓ Verified | 8.8 (10153 reviews) ✓ Verified | 8.7 (86 reviews) ✓ Verified | 
| **Task Prioritization** | 8.6 (84 reviews) | 8.5 (9839 reviews) ✓ Verified | 8.6 (83 reviews) ✓ Verified | 
| **To-Do Lists** | 8.8 (84 reviews) ✓ Verified | 8.5 (9511 reviews) ✓ Verified | 8.4 (81 reviews) ✓ Verified | 
| **Dependencies** | 8.5 (74 reviews) | 8.1 (9303 reviews) ✓ Verified | Feature Not Available | 
| **Mass Updates** | 7.9 (74 reviews) | Feature Not Available | 8.0 (45 reviews) | 
| **Drag & Drop** | 8.5 (79 reviews) ✓ Verified | 8.2 (9364 reviews) ✓ Verified | 8.0 (79 reviews) ✓ Verified | 
| **Recurring Tasks** | 8.7 (82 reviews) | 8.0 (8818 reviews) ✓ Verified | Feature Not Available | 

#### Projects

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Planning** | 8.7 (80 reviews) ✓ Verified | 8.6 (9350 reviews) ✓ Verified | 8.8 (84 reviews) ✓ Verified | 
| **Project Map** | 8.3 (74 reviews) | 8.3 (8657 reviews) ✓ Verified | 8.7 (82 reviews) ✓ Verified | 
| **GANTT** | 8.0 (63 reviews) ✓ Verified | 8.2 (8782 reviews) ✓ Verified | 8.7 (85 reviews) ✓ Verified | 
| **Calendar View** | 8.4 (77 reviews) ✓ Verified | 8.0 (8696 reviews) ✓ Verified | 8.6 (82 reviews) ✓ Verified | 
| **Views** | 8.7 (77 reviews) ✓ Verified | 8.2 (8939 reviews) ✓ Verified | 8.4 (79 reviews) ✓ Verified | 
| **Project Budgeting** | 8.4 (64 reviews) | 7.6 (7616 reviews) ✓ Verified | 8.4 (75 reviews) ✓ Verified | 
| **Issue Tracking** | 8.9 (74 reviews) | 8.0 (8332 reviews) ✓ Verified | 8.0 (72 reviews) ✓ Verified | 
| **Templates** | 8.5 (70 reviews) ✓ Verified | 8.1 (8903 reviews) ✓ Verified | 7.9 (78 reviews) ✓ Verified | 
| **Critical Path** | 8.3 (66 reviews) | 7.8 (7849 reviews) ✓ Verified | Feature Not Available | 
| **Time & Expense** | 8.6 (68 reviews) | 7.6 (7458 reviews) ✓ Verified | 8.1 (77 reviews) ✓ Verified | 
| **Methodologies** | 8.6 (67 reviews) ✓ Verified | 7.6 (7274 reviews) ✓ Verified | 8.3 (76 reviews) ✓ Verified | 

#### Resource Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Resource Definiton** | 8.6 (67 reviews) ✓ Verified | 7.6 (7748 reviews) ✓ Verified | 8.4 (78 reviews) ✓ Verified | 
| **Capacity** | 8.6 (67 reviews) | 7.6 (7824 reviews) ✓ Verified | 8.3 (75 reviews) ✓ Verified | 
| **Scheduling** | 8.7 (73 reviews) ✓ Verified | 8.1 (8468 reviews) ✓ Verified | 8.8 (81 reviews) ✓ Verified | 

#### Project Monitoring

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Baselining / KPIs** | 8.6 (69 reviews) ✓ Verified | 7.8 (7472 reviews) ✓ Verified | 8.6 (72 reviews) ✓ Verified | 
| **Resource Allocation** | 8.6 (68 reviews) | 7.7 (7578 reviews) ✓ Verified | 8.4 (78 reviews) ✓ Verified | 
| **Dashboards** | 8.3 (77 reviews) ✓ Verified | 8.2 (8739 reviews) ✓ Verified | 8.3 (76 reviews) ✓ Verified | 

#### Generative AI

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **AI Text Generation** | 7.4 (18 reviews) | 6.1 (3071 reviews) | 6.9 (6 reviews) | 
| **AI Text Summarization** | 7.5 (17 reviews) | 6.1 (3054 reviews) | 6.4 (6 reviews) | 

#### Agentic AI - Project Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Autonomous Task Execution** | Not enough data | 5.6 (930 reviews) | Not enough data | 
| **Multi-step Planning** | Not enough data | 5.9 (928 reviews) | Not enough data | 
| **Cross-system Integration** | Not enough data | 5.8 (962 reviews) | Not enough data | 
| **Adaptive Learning** | Not enough data | 5.7 (918 reviews) | Not enough data | 
| **Natural Language Interaction** | Not enough data | 5.7 (917 reviews) | Not enough data | 
| **Proactive Assistance** | Not enough data | 5.6 (916 reviews) | Not enough data | 
| **Decision Making** | Not enough data | 5.8 (918 reviews) | Not enough data | 

### Project and Portfolio Management

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | N/A | N/A |
| **Smartsheet** | 7.8/10 | 6234 |
| **Microsoft Project & Portfolio Management** | 8.9/10 | 99 |

#### Portfolio Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Portfolio Types** | Not enough data | 7.9 (4814 reviews) | 8.6 (74 reviews) ✓ Verified | 
| **Planning** | Not enough data | 8.5 (5528 reviews) | 9.2 (80 reviews) ✓ Verified | 
| **Alignment** | Not enough data | 8.1 (5003 reviews) | 8.9 (77 reviews) ✓ Verified | 
| **Portfolio Mix** | Not enough data | 7.7 (4603 reviews) | 8.7 (71 reviews) ✓ Verified | 

#### Project Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Dependencies** | Not enough data | 8.2 (5423 reviews) | 9.1 (82 reviews) ✓ Verified | 
| **Priorities** | Not enough data | 8.3 (5501 reviews) | 9.1 (80 reviews) ✓ Verified | 
| **Lean Management** | Not enough data | 7.7 (4625 reviews) | 8.6 (73 reviews) ✓ Verified | 

#### Resource Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Definition** | Not enough data | 7.8 (4754 reviews) | 8.7 (85 reviews) ✓ Verified | 
| **Allocation** | Not enough data | 7.8 (4826 reviews) | 8.8 (84 reviews) ✓ Verified | 
| **Optimization** | Not enough data | 7.9 (4778 reviews) | 8.6 (81 reviews) ✓ Verified | 

#### Data & Analytics

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Data Consolidation** | Not enough data | 8.0 (4990 reviews) | 8.7 (80 reviews) ✓ Verified | 
| **Visualizations** | Not enough data | 8.0 (5165 reviews) | 9.0 (79 reviews) ✓ Verified | 
| **Performance** | Not enough data | 8.1 (5076 reviews) | 8.8 (81 reviews) ✓ Verified | 
| **Risk Analysis** | Not enough data | 7.5 (4447 reviews) | 8.5 (78 reviews) ✓ Verified | 

#### Strategy - Project and Portfolio Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Simulation** | Not enough data | 6.7 (2051 reviews) | Not enough data | 
| **Tracking** | Not enough data | 7.6 (2084 reviews) | Not enough data | 
| **Planning** | Not enough data | 7.9 (2065 reviews) | Not enough data | 
| **Objectives** | Not enough data | 7.6 (2058 reviews) | Not enough data | 
| **Visiblity** | Not enough data | 7.8 (2054 reviews) | 9.7 (5 reviews) | 
| **Alignment** | Not enough data | 7.6 (2054 reviews) | Not enough data | 
| **Risk Management** | Not enough data | 7.2 (2034 reviews) | Not enough data | 
| **Implementation** | Not enough data | 7.6 (2048 reviews) | Not enough data | 
| **Optimization** | Not enough data | 7.5 (2036 reviews) | Not enough data | 
| **Prioritization** | Not enough data | 7.8 (2043 reviews) | Not enough data | 

### Workflow Management

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | N/A | N/A |
| **Smartsheet** | 6.8/10 | 5898 |
| **Microsoft Project & Portfolio Management** | N/A | N/A |

#### Setup

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Activities** | Not enough data | 8.3 (5168 reviews) | Not enough data | 
| **Flows** | Not enough data | Feature Not Available | Not enough data | 
| **Dependencies** | Not enough data | 8.1 (5026 reviews) | Not enough data | 
| **Notifications** | Not enough data | 8.5 (5422 reviews) | Not enough data | 

#### Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Updates** | Not enough data | Feature Not Available | Not enough data | 
| **Audit Trail** | Not enough data | 8.1 (4666 reviews) | Not enough data | 
| **Integration** | Not enough data | 7.5 (4373 reviews) | Not enough data | 

#### Generative AI

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **AI Text Generation** | Not enough data | 6.3 (1818 reviews) | Not enough data | 

#### Agentic AI - Workflow Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Autonomous Task Execution** | Not enough data | 5.9 (407 reviews) | Not enough data | 
| **Multi-step Planning** | Not enough data | 5.9 (408 reviews) | Not enough data | 
| **Cross-system Integration** | Not enough data | 5.9 (405 reviews) | Not enough data | 
| **Adaptive Learning** | Not enough data | 5.9 (400 reviews) | Not enough data | 
| **Natural Language Interaction** | Not enough data | 5.9 (399 reviews) | Not enough data | 
| **Proactive Assistance** | Not enough data | 5.9 (401 reviews) | Not enough data | 
| **Decision Making** | Not enough data | 6.2 (404 reviews) | Not enough data | 

### Privacy Impact Assessment (PIA)

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | N/A | N/A |
| **Smartsheet** | N/A | N/A |
| **Microsoft Project & Portfolio Management** | N/A | N/A |

#### Functionality

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Centralized platform** | Not enough data | Feature Not Available | Not enough data | 
| **Tracking** | Not enough data | Feature Not Available | Not enough data | 
| **Templates** | Not enough data | Feature Not Available | Not enough data | 
| **Workflow** | Not enough data | Feature Not Available | Not enough data | 
| **Reporting and analytics** | Not enough data | Feature Not Available | Not enough data | 

### Marketing Calendar

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | N/A | N/A |
| **Smartsheet** | 7.7/10 | 1388 |
| **Microsoft Project & Portfolio Management** | N/A | N/A |

#### Platform Basics

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Drag & Drop Scheduling** | Not enough data | 8.3 (1038 reviews) | Not enough data | 
| **Project and Task Lists Organization** | Not enough data | 8.7 (1228 reviews) | Not enough data | 
| **Project Templates** | Not enough data | 8.5 (1169 reviews) | Not enough data | 
| **Budgeting and Cost Estimation** | Not enough data | 8.0 (1006 reviews) | Not enough data | 
| **Team Member Roles** | Not enough data | 8.6 (1167 reviews) | Not enough data | 
| **Automated Alerts and Notficiations** | Not enough data | 8.7 (1194 reviews) | Not enough data | 

#### Content Planning

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Content Organization** | Not enough data | 8.6 (1185 reviews) | Not enough data | 
| **Task Assignment** | Not enough data | 8.9 (1239 reviews) | Not enough data | 
| **Content Scheduling** | Not enough data | 8.6 (1118 reviews) | Not enough data | 

#### Marketing Campaign Performance

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Performance and ROI Tracking** | Not enough data | 8.0 (882 reviews) | Not enough data | 
| **Activity Tracking** | Not enough data | 8.4 (1034 reviews) | Not enough data | 

#### Agentic AI - Marketing Calendar

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Autonomous Task Execution** | Not enough data | 5.1 (43 reviews) | Not enough data | 
| **Multi-step Planning** | Not enough data | 5.3 (46 reviews) | Not enough data | 
| **Cross-system Integration** | Not enough data | 5.2 (46 reviews) | Not enough data | 
| **Proactive Assistance** | Not enough data | 5.0 (45 reviews) | Not enough data | 

#### Other Features

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Integrations** | Not enough data | 7.9 (988 reviews) | Not enough data | 
| **Reporting** | Not enough data | 8.3 (1015 reviews) | Not enough data | 

### Task Management

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | 8.8/10 | 24 |
| **Smartsheet** | 7.9/10 | 7974 |
| **Microsoft Project & Portfolio Management** | N/A | N/A |

#### Task Creation

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Creation & Assignment** | 8.9 (19 reviews) | 8.7 (7324 reviews) | Not enough data | 
| **Due Dates** | 9.2 (18 reviews) | 8.8 (7407 reviews) | Not enough data | 
| **Drag & Drop** | 9.0 (20 reviews) | 8.3 (6931 reviews) | Not enough data | 
| **Mass Updates** | 9.2 (19 reviews) | 7.8 (6121 reviews) | Not enough data | 

#### Task Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Task Prioritization** | 9.5 (20 reviews) | 8.5 (7074 reviews) | Not enough data | 
| **To-Do Lists** | 9.5 (21 reviews) | 8.5 (6982 reviews) | Not enough data | 
| **Dependencies** | 9.0 (20 reviews) | 8.1 (6638 reviews) | Not enough data | 
| **Recurring Tasks** | 9.4 (21 reviews) | 8.2 (6468 reviews) | Not enough data | 

#### Generative AI

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **AI Text Generation** | 7.3 (10 reviews) | 6.2 (2416 reviews) | Not enough data | 
| **AI Text Summarization** | 6.9 (9 reviews) | 6.2 (2418 reviews) | Not enough data | 

### Work Management

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | 8.4/10 | 49 |
| **Smartsheet** | 7.7/10 | 4649 |
| **Microsoft Project & Portfolio Management** | N/A | N/A |

#### Automation

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Workflows** | 8.7 (45 reviews) | 8.5 (4261 reviews) | Not enough data | 
| **Customization** | 8.6 (39 reviews) | 8.3 (4211 reviews) | Not enough data | 
| **Data repository** | 8.6 (41 reviews) | 8.1 (3950 reviews) | Not enough data | 

#### Administration

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Permissions** | 8.2 (35 reviews) | 8.2 (4111 reviews) | Not enough data | 
| **Procedures** | 8.6 (38 reviews) | 8.1 (3888 reviews) | Not enough data | 
| **Remote Work** | 9.3 (42 reviews) | 8.8 (4110 reviews) | Not enough data | 

#### Project management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Task Prioritization** | 8.6 (44 reviews) | 8.7 (4176 reviews) | Not enough data | 
| **Dependencies** | 8.3 (38 reviews) | 8.2 (3899 reviews) | Not enough data | 
| **Planning** | 8.7 (41 reviews) | 8.6 (4186 reviews) | Not enough data | 
| **Views** | 8.6 (42 reviews) | 8.3 (4036 reviews) | Not enough data | 
| **Scheduling** | 8.6 (43 reviews) | 8.4 (3955 reviews) | Not enough data | 
| **Critical Path** | 8.3 (33 reviews) | 8.0 (3628 reviews) | Not enough data | 
| **Dashboards** | 8.3 (41 reviews) | 8.3 (4079 reviews) | Not enough data | 

#### Workload

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Resource Allocation** | 8.7 (38 reviews) | 8.0 (3700 reviews) | Not enough data | 
| **Workspace** | 8.8 (43 reviews) | 8.3 (3945 reviews) | Not enough data | 
| **Configuration** | 8.5 (41 reviews) | 8.0 (3742 reviews) | Not enough data | 
| **Insights** | 8.2 (39 reviews) | 7.9 (3559 reviews) | Not enough data | 

#### Communication & Collaboration

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Communication Channels** | 8.8 (40 reviews) | 8.1 (3727 reviews) | Not enough data | 
| **Document Management** | 8.5 (41 reviews) | 8.3 (3925 reviews) | Not enough data | 
| **Collaboration** | 9.2 (42 reviews) | 8.8 (4126 reviews) | Not enough data | 

#### Cost Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Project Budgeting** | 8.2 (33 reviews) | 7.7 (3432 reviews) | Not enough data | 
| **Time & Expense** | 8.8 (36 reviews) | 7.8 (3425 reviews) | Not enough data | 
| **Profitability** | 8.4 (34 reviews) | 7.5 (3236 reviews) | Not enough data | 

#### Integration

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Front Office** | 8.2 (34 reviews) | 7.4 (3279 reviews) | Not enough data | 
| **Back Office** | 8.1 (40 reviews) | 7.4 (3329 reviews) | Not enough data | 
| **External data** | 8.1 (39 reviews) | 7.4 (3360 reviews) | Not enough data | 

#### Generative AI

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **AI Text Generation** | 5.8 (11 reviews) | 6.5 (1655 reviews) | Not enough data | 
| **AI Text Summarization** | 6.5 (12 reviews) | 6.5 (1662 reviews) | Not enough data | 

#### Agentic AI - Work Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Autonomous Task Execution** | Not enough data | 5.8 (364 reviews) | Not enough data | 
| **Multi-step Planning** | Not enough data | 6.0 (363 reviews) | Not enough data | 
| **Cross-system Integration** | Not enough data | 5.8 (362 reviews) | Not enough data | 
| **Natural Language Interaction** | Not enough data | 5.9 (360 reviews) | Not enough data | 

### Earned Value Management

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | N/A | N/A |
| **Smartsheet** | N/A | N/A |
| **Microsoft Project & Portfolio Management** | 8.5/10 | 14 |

#### Earned Value

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Baseline** | Not enough data | Not enough data | 8.2 (13 reviews) | 
| **Calculations** | Not enough data | Not enough data | 8.2 (13 reviews) | 
| **Best Practices** | Not enough data | Not enough data | 7.9 (12 reviews) | 

#### Performance

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Data Import** | Not enough data | Not enough data | 8.7 (13 reviews) | 
| **Planned Value** | Not enough data | Not enough data | 8.8 (13 reviews) | 
| **KPIs** | Not enough data | Not enough data | 9.1 (11 reviews) | 
| **Variance Analysis** | Not enough data | Not enough data | 8.8 (13 reviews) | 

#### Integration

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Project Management** | Not enough data | Not enough data | 8.7 (13 reviews) | 
| **PPM** | Not enough data | Not enough data | 8.8 (12 reviews) | 
| **Finance** | Not enough data | Not enough data | 8.0 (11 reviews) | 

### Project Collaboration

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | 8.4/10 | 82 |
| **Smartsheet** | 7.7/10 | 8195 |
| **Microsoft Project & Portfolio Management** | N/A | N/A |

#### Communication

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Chat** | 8.5 (66 reviews) | 7.2 (5666 reviews) | Not enough data | 
| **Discussions** | 8.6 (61 reviews) | 7.6 (6049 reviews) | Not enough data | 
| **External** | 8.1 (57 reviews) | 7.5 (5806 reviews) | Not enough data | 
| **Feedback** | 8.4 (59 reviews) | 7.7 (5832 reviews) | Not enough data | 
| **Announcements** | 8.6 (57 reviews) | Feature Not Available | Not enough data | 

#### Content & Documents

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **File Sharing** | 8.6 (68 reviews) | 8.4 (7190 reviews) | Not enough data | 
| **Notes** | 8.6 (69 reviews) | 8.4 (7128 reviews) | Not enough data | 
| **Search** | 8.6 (66 reviews) | 8.0 (6873 reviews) | Not enough data | 
| **Versioning** | 8.1 (60 reviews) | 7.8 (6098 reviews) | Not enough data | 

#### Controls

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Custom Views** | 8.5 (63 reviews) | 8.0 (6472 reviews) | Not enough data | 
| **Followers** | 8.6 (55 reviews) | 7.6 (5489 reviews) | Not enough data | 
| **User Management** | 8.6 (63 reviews) | 8.2 (6807 reviews) | Not enough data | 
| **Calendars** | 8.3 (65 reviews) | Feature Not Available | Not enough data | 
| **Public Sharing** | 8.3 (59 reviews) | 7.9 (6087 reviews) | Not enough data | 

#### Project Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Task Management** | 8.7 (67 reviews) | 8.8 (7433 reviews) | Not enough data | 
| **Planning** | 8.4 (64 reviews) | 8.7 (7304 reviews) | Not enough data | 
| **Visibility** | 8.4 (65 reviews) | 8.6 (7172 reviews) | Not enough data | 
| **Integration** | 8.6 (60 reviews) | 7.9 (6152 reviews) | Not enough data | 

#### Remote Collaboration

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Alignment** | 8.4 (61 reviews) | 8.4 (6563 reviews) | Not enough data | 
| **Accountability** | 8.5 (59 reviews) | 8.5 (6743 reviews) | Not enough data | 
| **Connectivity** | 8.5 (61 reviews) | 8.4 (6632 reviews) | Not enough data | 
| **Offline Mode** | 8.2 (49 reviews) | Feature Not Available | Not enough data | 

#### Generative AI

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **AI Text Generation** | 7.3 (11 reviews) | 6.3 (2275 reviews) | Not enough data | 
| **AI Text Summarization** | 7.2 (12 reviews) | 6.3 (2280 reviews) | Not enough data | 

#### Agentic AI - Project Collaboration

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Multi-step Planning** | Not enough data | 5.7 (429 reviews) | Not enough data | 
| **Cross-system Integration** | Not enough data | 5.6 (431 reviews) | Not enough data | 

### Google Workspace Project Management

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | N/A | N/A |
| **Smartsheet** | N/A | N/A |
| **Microsoft Project & Portfolio Management** | N/A | N/A |

#### Agentic AI - Google Workspace Project Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Multi-step Planning** | Not enough data | Not enough data | Not enough data | 
| **Cross-system Integration** | Not enough data | Not enough data | Not enough data | 

### Product Management

| Product | Score | Reviews |
|---|---|---|
| **Progress Podio** | N/A | N/A |
| **Smartsheet** | N/A | N/A |
| **Microsoft Project & Portfolio Management** | N/A | N/A |

#### Communication

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Wiki Documentation** | Not enough data | Not enough data | Not enough data | 
| **Community Forum** | Not enough data | Not enough data | Not enough data | 
| **Customer Ideation** | Not enough data | Not enough data | Not enough data | 

#### Planning

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Work Capacity** | Not enough data | Not enough data | Not enough data | 
| **Task Ranking** | Not enough data | Not enough data | Not enough data | 
| **Kanban Board** | Not enough data | Not enough data | Not enough data | 
| **Custom Workflows** | Not enough data | Not enough data | Not enough data | 
| **Release Forecasting** | Not enough data | Not enough data | Not enough data | 

#### Workflow Management

| Feature | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Time Tracking** | Not enough data | Not enough data | Not enough data | 
| **Progress Monitoring** | Not enough data | Not enough data | Not enough data | 
| **Budgeting** | Not enough data | Not enough data | Not enough data | 
| **Team Scorecard** | Not enough data | Not enough data | Not enough data | 

---
## Categories
**Shared Categories (4):** [Project Collaboration Software](https://www.g2.com/categories/project-collaboration), [Work Management Software](https://www.g2.com/categories/work-management), [Task Management Software](https://www.g2.com/categories/task-management-software), [Project Management Software](https://www.g2.com/categories/project-management)

**Unique to Progress Podio (2):** [Google Workspace Project Management Software](https://www.g2.com/categories/google-workspace-project-management), [CRM Software](https://www.g2.com/categories/crm)

**Unique to Smartsheet (4):** [Marketing Calendar  Software](https://www.g2.com/categories/marketing-calendar), [Privacy Impact Assessment (PIA) Software](https://www.g2.com/categories/privacy-impact-assessment-pia), [Workflow Management Software](https://www.g2.com/categories/workflow-management), [Project and Portfolio Management Software](https://www.g2.com/categories/project-and-portfolio-management)

**Unique to Microsoft Project & Portfolio Management (3):** [Earned Value Management Software](https://www.g2.com/categories/earned-value-management), [Project and Portfolio Management Software](https://www.g2.com/categories/project-and-portfolio-management), [Product Management Software](https://www.g2.com/categories/product-management-software)


---
## Reviewer Demographics

### By Company Size

| Segment | Progress Podio | Smartsheet | Microsoft Project & Portfolio Management | 
|---|---|---|---|
| **Small-Business** | 61.1% | 33.6% | 25.2% | 
| **Mid-Market** | 27.2% | 41.3% | 28.0% | 
| **Enterprise** | 11.7% | 25.1% | 46.7% | 

### By Industry

#### Progress Podio

- **Real Estate:** 12.7%
- **Marketing and Advertising:** 10.3%
- **Information Technology and Services:** 10.1%
- **Computer Software:** 6.5%
- **Internet:** 4.6%
- **Non-Profit Organization Management:** 4.4%
- **Management Consulting:** 4.0%
- **Education Management:** 2.8%
- **Accounting:** 2.6%
- **Higher Education:** 2.4%
- **Other:** 39.8%

#### Smartsheet

- **Information Technology and Services:** 7.6%
- **Construction:** 7.3%
- **Hospital & Health Care:** 5.2%
- **Marketing and Advertising:** 4.6%
- **Computer Software:** 4.6%
- **Non-Profit Organization Management:** 2.8%
- **Higher Education:** 2.8%
- **Financial Services:** 2.5%
- **Biotechnology:** 2.4%
- **Manufacturing:** 2.3%
- **Other:** 57.9%

#### Microsoft Project & Portfolio Management

- **Information Technology and Services:** 14.4%
- **Computer Software:** 5.0%
- **Construction:** 4.8%
- **Hospital & Health Care:** 4.8%
- **Higher Education:** 4.5%
- **Management Consulting:** 2.4%
- **Financial Services:** 2.4%
- **Education Management:** 2.4%
- **Medical Devices:** 2.2%
- **Government Administration:** 2.2%
- **Other:** 55.1%

---
## Alternatives

### Alternatives to Progress Podio

- [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1214 reviews)
- [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13631 reviews)
- [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5484 reviews)
- [Wrike](https://www.g2.com/products/wrike/reviews) — 4.2/5 stars (4529 reviews)
- [Workfront](https://www.g2.com/products/workfront/reviews) — 4.1/5 stars (1221 reviews)
- [monday Work Management](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (15361 reviews)
- [Bitrix24](https://www.g2.com/products/bitrix24/reviews) — 4.1/5 stars (608 reviews)
- [Slack](https://www.g2.com/products/slack/reviews) — 4.5/5 stars (39013 reviews)
- [Confluence](https://www.g2.com/products/confluence/reviews) — 4.1/5 stars (4348 reviews)
- [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (12363 reviews)

### Alternatives to Smartsheet

- [monday Work Management](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (15361 reviews)
- [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (12363 reviews)
- [Wrike](https://www.g2.com/products/wrike/reviews) — 4.2/5 stars (4529 reviews)
- [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13631 reviews)
- [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1214 reviews)
- [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5484 reviews)
- [Workfront](https://www.g2.com/products/workfront/reviews) — 4.1/5 stars (1221 reviews)
- [Zoho Projects](https://www.g2.com/products/zoho-projects/reviews) — 4.3/5 stars (550 reviews)
- [GanttPRO](https://www.g2.com/products/ganttpro-ganttpro/reviews) — 4.8/5 stars (581 reviews)
- [Quickbase](https://www.g2.com/products/quickbase/reviews) — 4.5/5 stars (1540 reviews)

### Alternatives to Microsoft Project & Portfolio Management

- [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (12363 reviews)
- [monday Work Management](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (15361 reviews)
- [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13631 reviews)
- [Wrike](https://www.g2.com/products/wrike/reviews) — 4.2/5 stars (4529 reviews)
- [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1214 reviews)
- [Zoho Projects](https://www.g2.com/products/zoho-projects/reviews) — 4.3/5 stars (550 reviews)
- [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5484 reviews)
- [Workfront](https://www.g2.com/products/workfront/reviews) — 4.1/5 stars (1221 reviews)
- [Planview AdaptiveWork](https://www.g2.com/products/planview-adaptivework/reviews) — 4.1/5 stars (537 reviews)
- [GanttPRO](https://www.g2.com/products/ganttpro-ganttpro/reviews) — 4.8/5 stars (581 reviews)

---
## Top Discussions

### Progress Podio

- Title: [Who is the best person to contact to contract a buildout of Podio for add-ons that we need?](https://www.g2.com/discussions/who-is-the-best-person-to-contact-to-contract-a-buildout-of-podio-for-add-ons-that-we-need-91c25e08-d4aa-4a65-ade0-a5eab1100b96) — 2 comments, 1 upvote
  > **Top comment:** "Personally I would recommend B-Tech Advisors. Brandilyn is the best and has helped us buildout and customized our whole platform for us. She is amazing and..."
- Title: [Who is the best person to contact to contract a buildout of Podio for add-ons that we need?](https://www.g2.com/discussions/who-is-the-best-person-to-contact-to-contract-a-buildout-of-podio-for-add-ons-that-we-need) — 2 comments, 1 upvote
  > **Top comment:** "Citrix have a partner program (https://www.citrix.com/buy/partnerlocator/). 
I do a lot of work setting up and maintaining Podio and use Joel Ordesky..."
- Title: [Why don't you offer a cheaper plan for smaller companies?](https://www.g2.com/discussions/why-don-t-you-offer-a-cheaper-plan-for-smaller-companies) — 1 comment, 1 upvote
  > **Top comment:** "For $24/mo for top tier.... I can't complain, Free, $9, $14, $24 are your options"
- Title: [everyone has a problem sharing multiples projects?](https://www.g2.com/discussions/everyone-has-a-problem-sharing-multiples-projects) — 1 comment, 1 upvote *(includes official response)*
  > **Top comment:** "Hi Mike, we're sorry to hear you're experiencing issues - please get in touch with our support team and we can help. Visit https://help.podio.com/hc/en-us..."
- Title: [How do you expect improve this software for the future?](https://www.g2.com/discussions/how-do-you-expect-improve-this-software-for-the-future) — 1 comment, 1 upvote
  > **Top comment:** "Allow more items to create under Apps.
Improve Hook Management System(currently sometimes facing delays and errors and failed hooks won't be considered..."

### Smartsheet

- Title: [What can smartsheet be used for?](https://www.g2.com/discussions/what-can-smartsheet-be-used-for) — 57 comments
  > **Top comment:** "It has a wide range of functionalities for project management or even asset management. "
- Title: [Why is smartsheet bad?](https://www.g2.com/discussions/why-is-smartsheet-bad) — 34 comments
  > **Top comment:** "This is a question that begs more context. What are you looking to have that Smartsheet does not provide? Conversely, anytime you choose a tool, you need to..."
- Title: [Can I use smartsheet for free?](https://www.g2.com/discussions/can-i-use-smartsheet-for-free) — 10 comments, 1 upvote
  > **Top comment:** "Yes, the basic functionality works for free. "
- Title: [Is smartsheet good?](https://www.g2.com/discussions/is-smartsheet-good) — 8 comments, 5 upvotes
  > **Top comment:** "No, Smartsheet is GREAT!!!  Far exceeds anything Excel can do!!!!!"
- Title: [Will there be document capability in the future?](https://www.g2.com/discussions/will-there-be-document-capability-in-the-future) — 5 comments, 1 upvote
  > **Top comment:** "You can add any Word docs or Excel spreadsheets as attachments to your worksheet instead of at a line level.  Click the paperclip on the far right side of..."

### Microsoft Project & Portfolio Management

- Title: [I am a new project coordinator for a business that has never used one.  Is this a good product for us to use or is there something else that I should use first?](https://www.g2.com/discussions/new-project-coordinator) — 4 comments, 1 upvote
  > **Top comment:** "I think you'll find that Microsoft Project is a phenomenal tool -- but the learning curve to really maximize it is huge.  As in, Donald Trump "huge".   ..."
- Title: [How do I best plan my resources with MS Project?](https://www.g2.com/discussions/how-do-i-best-plan-my-resources-with-ms-project) — 3 comments, 1 upvote
  > **Top comment:** "Assigning internal resources"
- Title: [How Can I Connect With Excel ? and Take input From Excel?](https://www.g2.com/discussions/how-can-i-connect-with-excel-and-take-input-from-excel) — 2 comments, 1 upvote
  > **Top comment:** "I have not had the need to integrate with Excel yet."
- Title: [Can I brand the design to look like my company?](https://www.g2.com/discussions/10651-can-i-brand-the-design-to-look-like-my-company) — 2 comments
  > **Top comment:** "You can customize your file print by using footer customization, as on a Word or excel file"
- Title: [How much does microsoft project cost?](https://www.g2.com/discussions/how-much-does-microsoft-project-cost) — 1 comment
  > **Top comment:** "Hey, it all depends on Microsoft Office Subscription you or your organization is having. Stand-alone purchase is not advisable and I will suggest to use..."

---
**Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/progress-podio-vs-smartsheet-vs-microsoft-microsoft-project-portfolio-management)