# ProfitBooks vs QuickBooks Online Comparison
---
## AI Generated Summary
- **G2 reviewers report** that QuickBooks Online excels in overall user satisfaction, boasting a significantly higher G2 Score compared to ProfitBooks. Users appreciate its comprehensive features, such as the banking app that simplifies cash position tracking and the ability for accountants to easily access and make entries.
- **Users say** that ProfitBooks shines in its user-friendly interface, making it accessible for staff to create and share invoices effortlessly. This simplicity is particularly beneficial for small and individual businesses, as highlighted by users who find it easy to maintain accounts and generate reports.
- **Reviewers mention** that QuickBooks Online offers a smoother implementation process, with many users noting that the initial setup is straightforward and intuitive. This ease of setup is a significant advantage for those looking to get started quickly without extensive training.
- **According to verified reviews** , ProfitBooks receives high praise for its customer support, with users highlighting the responsiveness and helpfulness of the support team. This aspect is crucial for businesses that may need assistance during their accounting processes.
- **G2 reviewers report** that while QuickBooks Online has a broader range of features, some users feel it may not fully meet their specific workflow needs, leading to occasional configuration challenges. In contrast, ProfitBooks is noted for its tailored approach, which some users find better suited for mid-sized businesses.
- **Users say** that QuickBooks Online's reporting capabilities are robust, with features that allow for detailed financial statements and dashboards. However, ProfitBooks also offers impressive reporting tools that simplify the entrepreneur's life, making it a strong contender for those focused on straightforward financial insights.



| | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Star Rating** | 4.7 out of 5 | 4.0 out of 5 | 
| **Total Reviews** | 10 | 3,852 | 
| **Largest Market Segment** | Small-Business (80.0% of reviews) | Small-Business (82.2% of reviews) | 
| **Entry Level Price** | No pricing available | $38.00 Per Month | 

---
## Top Pros & Cons

### ProfitBooks

Pros:
- Ease of Use (4 reviews)
- Accessibility (1 reviews)

Cons:
- Missing Features (3 reviews)
- Connectivity Issues (1 reviews)

### QuickBooks Online

Pros:
- Ease of Use (222 reviews)
- Integrations (65 reviews)

Cons:
- Missing Features (75 reviews)
- Expensive (66 reviews)

---
## Ratings Comparison
| Rating | ProfitBooks | QuickBooks Online | 
|---|---|---|
  | **Meets Requirements** | 9.6 (9 reviews) | 8.3 (3186 reviews) | 
  | **Ease of Use** | 9.3 (9 reviews) | 8.2 (3241 reviews) | 
  | **Ease of Setup** | 8.6 (6 reviews) | 8.0 (1761 reviews) | 
  | **Ease of Admin** | 9.2 (6 reviews) | 8.1 (1437 reviews) | 
  | **Quality of Support** | 9.3 (9 reviews) | 7.5 (2878 reviews) | 
  | **Has the product been a good partner in doing business?** | 9.2 (6 reviews) | 7.8 (1403 reviews) | 
  | **Product Direction (% positive)** | 10.0 (9 reviews) | 7.5 (3098 reviews) | 

---
## Pricing

### ProfitBooks

#### Entry-Level Pricing

No pricing available

#### Free Trial

No information available

### QuickBooks Online

#### Entry-Level Pricing

Plan: Simple Start

Price: $38.00 Per Month

Key Features:
- Customize and send invoices
- Track income and expenses
- Create and manage estimates

[Browse all 4 editions](https://www.g2.com/products/quickbooks-online/pricing)

#### Free Trial

Yes

---
## Features Comparison By Category

### Accounting

| Product | Score | Reviews |
|---|---|---|
| **ProfitBooks** | 8.4/10 | 6 |
| **QuickBooks Online** | 7.7/10 | 2260 |

#### General Ledger

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Journal Entries** | 8.9 (6 reviews) | 8.1 (966 reviews) | 
| **Tags / Dimensions** | 7.3 (5 reviews) | 7.9 (1379 reviews) ✓ Verified | 
| **Audit Trail** | 8.6 (6 reviews) | 8.1 (1487 reviews) ✓ Verified | 

#### Accounts Receivable

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Invoice Customization** | 8.7 (5 reviews) | 8.1 (1640 reviews) ✓ Verified | 
| **AR Automation** | 7.7 (5 reviews) | 7.9 (1345 reviews) ✓ Verified | 
| **Collections Automation** | 7.7 (5 reviews) | 7.7 (1164 reviews) ✓ Verified | 

#### Accounts Payable

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **AP Automation** | 8.0 (5 reviews) | 7.6 (766 reviews) | 
| **Payment Processing** | 8.0 (5 reviews) | 8.3 (1509 reviews) ✓ Verified | 
| **Purchase Orders** | 9.3 (5 reviews) | 8.0 (1158 reviews) ✓ Verified | 

#### Other Functionality

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Inventory Tracking / Ordering** | 9.0 (5 reviews) | 7.6 (939 reviews) ✓ Verified | 
| **Inventory Pricing and Costing** | 8.0 (5 reviews) | 7.6 (957 reviews) ✓ Verified | 
| **Inventory Reporting** | 9.0 (5 reviews) | 7.6 (931 reviews) ✓ Verified | 
| **Multi-Entity / Consolidation** | Not enough data | 7.6 (1145 reviews) ✓ Verified | 
| **Recognition Rules** | Not enough data | 7.8 (1311 reviews) ✓ Verified | 
| **Reconciliations** | 9.0 (5 reviews) | 8.4 (1696 reviews) ✓ Verified | 
| **Payroll** | Not enough data | 8.2 (1203 reviews) ✓ Verified | 
| **Time and Expense** | Not enough data | 8.1 (1223 reviews) ✓ Verified | 

#### Reporting & Analytics

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Financial Statements** | 9.7 (5 reviews) | 8.6 (1884 reviews) ✓ Verified | 
| **Custom Reporting** | 6.7 (5 reviews) | 8.1 (1815 reviews) ✓ Verified | 
| **Budgeting / Forecasting** | Not enough data | 7.9 (1416 reviews) ✓ Verified | 
| **Dashboards** | 8.7 (5 reviews) | 8.2 (1773 reviews) ✓ Verified | 

#### Platform

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Customization** | Not enough data | 7.5 (1563 reviews) ✓ Verified | 
| **Workflow Capability** | Not enough data | 7.7 (1397 reviews) ✓ Verified | 
| **User, Role, and Access Management** | Not enough data | 8.3 (1663 reviews) ✓ Verified | 
| **Internationalization** | Not enough data | 7.9 (1051 reviews) ✓ Verified | 
| **Performance and Reliability** | Not enough data | 8.3 (1814 reviews) ✓ Verified | 
| **Output Document Generation** | Not enough data | 8.1 (1551 reviews) ✓ Verified | 

#### Integration

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Data Import and Export Tools** | Not enough data | 7.9 (1599 reviews) ✓ Verified | 
| **Integration APIs** | Not enough data | 7.6 (725 reviews) | 
| **Breadth of Partner Applications** | Not enough data | 8.0 (1243 reviews) | 

#### Cash Flow

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Track Cash Flow** | Not enough data | 8.3 (649 reviews) ✓ Verified | 
| **Income and Expenses** | Not enough data | 8.7 (733 reviews) ✓ Verified | 
| **File Exports** | Not enough data | 8.4 (667 reviews) ✓ Verified | 

#### Budgeting & Forecasting

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Budgeting / Forecasting** | Not enough data | 7.9 (1416 reviews) ✓ Verified | 
| **Data Import** | Not enough data | 8.0 (601 reviews) ✓ Verified | 
| **Versioning** | Not enough data | 7.7 (511 reviews) ✓ Verified | 
| **Historical Data** | Not enough data | 8.1 (624 reviews) ✓ Verified | 

#### Revenue

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Revenue Types** | Not enough data | 8.3 (624 reviews) ✓ Verified | 
| **Revenue Allocation** | Not enough data | 8.3 (589 reviews) ✓ Verified | 
| **Scheduling** | Not enough data | 7.9 (522 reviews) | 

#### Payroll

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Direct Deposit** | Not enough data | 8.3 (545 reviews) ✓ Verified | 
| **Check/W-2 Printing** | Not enough data | 8.0 (535 reviews) ✓ Verified | 
| **Tax Calculation** | Not enough data | 8.1 (569 reviews) ✓ Verified | 
| **Reporting and Dashboards** | Not enough data | 8.2 (611 reviews) ✓ Verified | 

#### AI

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Data Extraction** | Not enough data | 6.8 (188 reviews) | 
| **Invoice Processing** | Not enough data | 7.1 (181 reviews) | 
| **Expense Management** | Not enough data | 6.9 (189 reviews) | 
| **Fraud Detection** | Not enough data | 6.6 (179 reviews) | 
| **Tax Compliance** | Not enough data | 6.9 (180 reviews) | 
| **Support Chatbots** | Not enough data | 6.3 (179 reviews) | 
| **Bank Reconciliations** | Not enough data | 7.5 (192 reviews) | 
| **Report Generation** | Not enough data | 7.2 (185 reviews) | 
| **Customizable Alerts** | Not enough data | 6.8 (176 reviews) | 
| **Predictive Analytics** | Not enough data | 6.8 (180 reviews) | 

#### Mobile Applications - Accounting

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Cloud Integration** | Not enough data | 7.8 (161 reviews) | 
| **Notifications** | Not enough data | 7.1 (122 reviews) | 
| **UI** | Not enough data | 7.0 (151 reviews) | 
| **Offline** | Not enough data | 6.0 (124 reviews) | 
| **Expense Tracking** | Not enough data | 7.4 (132 reviews) | 
| **Invoice Management** | Not enough data | 7.6 (136 reviews) | 

#### Agentic AI - Accounting

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Autonomous Task Execution** | Not enough data | 5.7 (86 reviews) | 

### Nonprofit Accounting

| Product | Score | Reviews |
|---|---|---|
| **ProfitBooks** | N/A | N/A |
| **QuickBooks Online** | 8.3/10 | 2063 |

#### General Ledger

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Journal Entries** | 8.9 (6 reviews) | 8.1 (966 reviews) | 
| **Tags / Dimensions** | 7.3 (5 reviews) | 7.9 (1379 reviews) ✓ Verified | 
| **Audit Trail** | 8.6 (6 reviews) | 8.1 (1487 reviews) ✓ Verified | 

#### Accounts Receivable

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Invoice Customization** | 8.7 (5 reviews) | 8.1 (1640 reviews) ✓ Verified | 
| **AR Automation** | 7.7 (5 reviews) | 7.9 (1345 reviews) ✓ Verified | 
| **Collections Automation** | 7.7 (5 reviews) | 7.7 (1164 reviews) ✓ Verified | 

#### Accounts Payable

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **AP Automation** | 8.0 (5 reviews) | 7.6 (766 reviews) | 
| **Payment Processing** | 8.0 (5 reviews) | 8.3 (1509 reviews) ✓ Verified | 
| **Purchase Orders** | 9.3 (5 reviews) | 8.0 (1158 reviews) ✓ Verified | 

### Inventory Control

| Product | Score | Reviews |
|---|---|---|
| **ProfitBooks** | N/A | N/A |
| **QuickBooks Online** | 8.5/10 | 143 |

#### Multichannel inventory management

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Warehouse Inventory Transfer** | Not enough data | 8.4 (85 reviews) | 
| **Multichannel Inventory Syncing** | Not enough data | 8.4 (86 reviews) | 
| **Multi-Warehouse Routing** | Not enough data | 8.4 (82 reviews) | 

#### 3PL inventory management

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Client management** | Not enough data | 8.7 (98 reviews) | 
| **Marketplace connections** | Not enough data | 8.6 (88 reviews) | 
| **3PL inventory tracking** | Not enough data | 8.4 (90 reviews) | 

#### Inventory Management

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Inventory Tracking** | Not enough data | 8.8 (96 reviews) | 
| **Inventory Costing** | Not enough data | 8.8 (95 reviews) | 
| **Product Master** | Not enough data | 8.6 (91 reviews) | 
| **Inventory Forecasting** | Not enough data | 8.6 (91 reviews) | 
| **Integrations** | Not enough data | 8.6 (98 reviews) | 

#### Inventory Management Platform Features

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Centralized Inventory Database** | Not enough data | 8.7 (119 reviews) | 
| **Inventory Level Dashboards** | Not enough data | 8.7 (114 reviews) | 
| **Stock History Reporting** | Not enough data | 8.5 (117 reviews) | 
| **Low Stock Notifications** | Not enough data | 8.3 (108 reviews) | 
| **Bundles, Kits, & Variants** | Not enough data | 8.1 (111 reviews) | 
| **Asset Tracking** | Not enough data | 8.7 (104 reviews) | 
| **Inventory Forecasting** | Not enough data | 8.2 (111 reviews) | 
| **eCommerce Integrations** | Not enough data | 8.5 (113 reviews) | 
| **Accounting Integrations** | Not enough data | 8.8 (115 reviews) | 
| **Data Exporting / Importing** | Not enough data | 8.6 (119 reviews) | 

### Order Management

| Product | Score | Reviews |
|---|---|---|
| **ProfitBooks** | N/A | N/A |
| **QuickBooks Online** | 7.9/10 | 126 |

#### Order Entry

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Entry** | Not enough data | 8.6 (113 reviews) | 
| **Register** | Not enough data | 8.8 (107 reviews) | 
| **Notifications** | Not enough data | 8.5 (111 reviews) | 

#### Order Tracking

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Shipping** | Not enough data | 8.0 (96 reviews) | 
| **Tracking** | Not enough data | 7.9 (98 reviews) | 
| **Backorder** | Not enough data | 7.9 (93 reviews) | 

#### Inventory Management

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Stock Levels** | Not enough data | 8.1 (95 reviews) | 
| **Flow Of Goods** | Not enough data | 8.0 (93 reviews) | 
| **Reserving Goods** | Not enough data | 7.9 (89 reviews) | 

#### Customer Management

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Order Status** | Not enough data | 8.2 (98 reviews) | 
| **Information Access** | Not enough data | 8.4 (107 reviews) | 
| **Email Notifications** | Not enough data | 8.4 (109 reviews) | 

#### Subscription Management

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Payment Data** | Not enough data | 8.6 (110 reviews) | 
| **Payment Gateway** | Not enough data | 8.3 (106 reviews) | 
| **Billing** | Not enough data | 8.5 (114 reviews) | 
| **Automatic Payments** | Not enough data | 8.3 (101 reviews) | 

#### Agentic AI - Order Management

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Adaptive Learning** | Not enough data | 4.5 (11 reviews) | 
| **Natural Language Interaction** | Not enough data | 5.0 (11 reviews) | 

### Billing

| Product | Score | Reviews |
|---|---|---|
| **ProfitBooks** | N/A | N/A |
| **QuickBooks Online** | N/A | N/A |

#### Bill Generation

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Templates** | Not enough data | Not enough data | 
| **Digital Billing** | Not enough data | Not enough data | 
| **Recurring Billing** | Not enough data | Not enough data | 

#### Bill Processing

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Consolidation** | Not enough data | Not enough data | 
| **Batch Invoicing** | Not enough data | Not enough data | 
| **Management** | Not enough data | Not enough data | 

#### Integration

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Accounting** | Not enough data | Not enough data | 
| **Payments** | Not enough data | Not enough data | 
| **ERP** | Not enough data | Not enough data | 

#### Agentic AI - Billing

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Autonomous Task Execution** | Not enough data | Not enough data | 

### Accounting & Finance

| Product | Score | Reviews |
|---|---|---|
| **ProfitBooks** | N/A | N/A |
| **QuickBooks Online** | N/A | N/A |

#### Agentic AI - Accounting & Finance

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Autonomous Task Execution** | Not enough data | Not enough data | 

### Vendor Management

| Product | Score | Reviews |
|---|---|---|
| **ProfitBooks** | N/A | N/A |
| **QuickBooks Online** | 7.6/10 | 193 |

#### Agentic AI - Vendor Management

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Decision Making** | Not enough data | 5.6 (13 reviews) | 

#### Revenue Recognition

| Feature | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Usage Tracking** | Not enough data | 8.4 (147 reviews) | 
| **Deferred Revenue** | Not enough data | 8.2 (154 reviews) | 
| **Revenue Accrual** | Not enough data | 8.3 (163 reviews) | 

---
## Categories
**Shared Categories (2):** [Inventory Control Software](https://www.g2.com/categories/inventory-control-software), [Accounting Software](https://www.g2.com/categories/accounting)

**Unique to ProfitBooks (1):** [Billing Software](https://www.g2.com/categories/billing)

**Unique to QuickBooks Online (3):** [Nonprofit Accounting Software](https://www.g2.com/categories/nonprofit-accounting-software), [Vendor Management Software](https://www.g2.com/categories/vendor-management), [Order Management Software](https://www.g2.com/categories/order-management)


---
## Reviewer Demographics

### By Company Size

| Segment | ProfitBooks | QuickBooks Online | 
|---|---|---|
| **Small-Business** | 80.0% | 82.2% | 
| **Mid-Market** | 20.0% | 14.8% | 
| **Enterprise** | 0% | 3.0% | 

### By Industry

#### ProfitBooks

- **Accounting:** 30.0%
- **Information Technology and Services:** 20.0%
- **Consumer Services:** 20.0%
- **Staffing and Recruiting:** 10.0%
- **Information Services:** 10.0%
- **Computer Software:** 10.0%

#### QuickBooks Online

- **Accounting:** 18.2%
- **Construction:** 5.5%
- **Marketing and Advertising:** 5.2%
- **Non-Profit Organization Management:** 4.5%
- **Information Technology and Services:** 4.2%
- **Computer Software:** 3.7%
- **Financial Services:** 3.1%
- **Retail:** 3.0%
- **Hospital & Health Care:** 2.6%
- **Real Estate:** 2.3%
- **Other:** 47.8%

---
## Alternatives

### Alternatives to ProfitBooks

- [FreshBooks](https://www.g2.com/products/freshbooks/reviews) — 4.5/5 stars (978 reviews)
- [Webgility](https://www.g2.com/products/webgility/reviews) — 4.6/5 stars (378 reviews)
- [Xero](https://www.g2.com/products/xero/reviews) — 4.4/5 stars (1684 reviews)
- [NetSuite](https://www.g2.com/products/oracle-netsuite/reviews) — 4.1/5 stars (4856 reviews)
- [QuickBooks Desktop Pro](https://www.g2.com/products/quickbooks-desktop-pro/reviews) — 4.3/5 stars (1766 reviews)
- [BQE CORE](https://www.g2.com/products/core-bqe-software-inc/reviews) — 4.3/5 stars (449 reviews)
- [Certinia Financial Management Cloud](https://www.g2.com/products/certinia-financial-management-cloud/reviews) — 4.0/5 stars (437 reviews)
- [Sage Intacct](https://www.g2.com/products/sage-intacct/reviews) — 4.3/5 stars (4270 reviews)
- [Acumatica](https://www.g2.com/products/acumatica/reviews) — 4.4/5 stars (2017 reviews)
- [Stampli](https://www.g2.com/products/stampli/reviews) — 4.6/5 stars (1958 reviews)

### Alternatives to QuickBooks Online

- [Xero](https://www.g2.com/products/xero/reviews) — 4.4/5 stars (1684 reviews)
- [NetSuite](https://www.g2.com/products/oracle-netsuite/reviews) — 4.1/5 stars (4856 reviews)
- [Sage Intacct](https://www.g2.com/products/sage-intacct/reviews) — 4.3/5 stars (4270 reviews)
- [CustomBooks™](https://www.g2.com/products/custombooks/reviews) — 4.4/5 stars (75 reviews)
- [Webgility](https://www.g2.com/products/webgility/reviews) — 4.6/5 stars (378 reviews)
- [Acumatica](https://www.g2.com/products/acumatica/reviews) — 4.4/5 stars (2017 reviews)
- [FreshBooks](https://www.g2.com/products/freshbooks/reviews) — 4.5/5 stars (978 reviews)
- [Oracle PeopleSoft](https://www.g2.com/products/oracle-peoplesoft/reviews) — 3.8/5 stars (692 reviews)
- [Odoo ERP](https://www.g2.com/products/odoo-odoo-erp/reviews) — 4.2/5 stars (351 reviews)
- [Certinia Financial Management Cloud](https://www.g2.com/products/certinia-financial-management-cloud/reviews) — 4.0/5 stars (437 reviews)

---
## Top Discussions

### ProfitBooks

No discussions available for this product.

### QuickBooks Online

- Title: [What phone app works if you are using Quick books V15.0.5R6](https://www.g2.com/discussions/what-phone-app-works-if-you-are-using-quick-books-v15-0-5r6) — 7 comments, 1 upvote
  > **Top comment:** "You are correct, you can only use the Invoicing app if you have the online version of Quickbooks. Hope this helps!"
- Title: [Can you put quickbooks on a mac?](https://www.g2.com/discussions/14104-can-you-put-quickbooks-on-a-mac) — 4 comments, 1 upvote
  > **Top comment:** "Yes you can use quickbooks on a Mac"
- Title: [What can you do with QuickBooks online?](https://www.g2.com/discussions/what-can-you-do-with-quickbooks-online) — 3 comments
  > **Top comment:** "It would be great to see QBO have the ability to send monthly statements via email, not the generic intuit email, but a selectable email that is by the..."
- Title: [How is QuickBooks Online being used to enhance operational efficiency and user experience in its specific field?](https://www.g2.com/discussions/how-is-quickbooks-online-being-used-to-enhance-operational-efficiency-and-user-experience-in-its-specific-field) — 2 comments
  > **Top comment:** "It allows for a rapid automated close linked directly to each of our bank accounts and credit cards, including BILL/Divvy."
- Title: [What is QuickBooks Online used for?](https://www.g2.com/discussions/what-is-quickbooks-online-used-for) — 2 comments
  > **Top comment:** "Payroll and Bookkeeping"

---
**Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/profitbooks-vs-quickbooks-online)