Compare Prism PPM (formerly WorkOtter) and Smartsheet 
At a Glance
Market Segments
Small-Business (57.7% of reviews)
Mid-Market (41.2% of reviews)
Entry-Level Pricing
Starting at $30.00 10 License Per Month
$9.00 1 user Per Month
Prism PPM (formerly WorkOtter)
Star Rating
(56)4.8 out of 5
Market Segments
Small-Business (57.7% of reviews)
Pros & Cons
Entry-Level Pricing
Starting at $30.00 10 License Per Month
Browse all 3 pricing plansSmartsheet
Star Rating
(21,623)4.4 out of 5
Market Segments
Mid-Market (41.2% of reviews)
Pros & Cons
Entry-Level Pricing
$9.00 1 user Per Month
Free Trial is available
Browse all 3 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- G2 reviewers report that Smartsheet excels in user satisfaction, with a high overall score reflecting its robust features for project tracking and task management. Users appreciate the real-time collaboration capabilities and the flexibility to create both simple task lists and detailed workflows, making it a go-to hub for organization.
- Users say that Prism PPM (formerly WorkOtter) offers a streamlined experience, particularly in ease of implementation and configuration. Reviewers highlight its well-integrated features for time and resource management, which can be tailored to meet specific needs, making it a solid choice for project managers.
- According to verified reviews, Smartsheet's dashboards and reporting tools are particularly praised for their clarity and effectiveness in sharing project progress with stakeholders. This feature helps teams stay aligned and informed, enhancing overall project visibility.
- Reviewers mention that while Prism PPM provides excellent customer support and a stable platform, it has a smaller user base, which may limit the community resources and shared experiences available compared to Smartsheet's larger user community.
- G2 reviewers highlight that Smartsheet's ease of use is a significant advantage, with many users enjoying features like drag-and-drop functionality for task reordering. This intuitive design helps teams manage their projects more efficiently, even in chaotic work environments.
- Users report that while Prism PPM has strong capabilities in project and portfolio management, it may not match the overall satisfaction levels of Smartsheet, particularly in areas like user experience and the breadth of features, which are critical for day-to-day usability.
Pricing
Entry-Level Pricing
Prism PPM (formerly WorkOtter)
Business -- Most Popular
Starting at $30.00
10 License Per Month
For skilled project and porfolio managers looking to have advanced reporting and analytics native to their PPM.
- NEW: Embedded Analytics included
- NEW: Power BI Gateway included
- NEW: Databricks Connect included
Smartsheet
Pro
$9.00
1 user Per Month
For people and teams that want to track, share, and manage projects.
Includes:
- Up to 10 editors (paid license required to edit)
- Unlimited free viewers
- Unlimited sheets, reports, and forms
Free Trial
Prism PPM (formerly WorkOtter)
No trial information availableSmartsheet
Free Trial is available
Ratings
Meets Requirements
9.5
41
8.5
18,255
Ease of Use
9.8
43
8.4
18,503
Ease of Setup
9.8
30
8.3
10,274
Ease of Admin
9.9
30
8.5
7,712
Quality of Support
9.8
41
8.3
14,132
Has the product been a good partner in doing business?
10.0
28
8.6
7,164
Product Direction (% positive)
9.7
42
8.6
17,733
Features by Category
Tasks
9.7
26
8.7
10090
|
Verified
9.9
26
8.8
10095
|
Verified
9.4
26
8.5
9808
|
Verified
9.7
26
8.4
9487
|
Verified
9.5
25
8.1
9287
|
Verified
9.7
24
Feature Not Available
9.7
24
8.1
9352
|
Verified
9.4
25
8.0
8811
|
Verified
Projects
9.9
25
8.6
9316
|
Verified
9.4
24
8.3
8642
|
Verified
9.5
24
8.2
8759
|
Verified
9.7
25
8.0
8676
|
Verified
9.5
25
8.2
8862
|
Verified
9.4
21
7.6
7606
|
Verified
9.4
24
8.0
8312
|
Verified
9.5
21
8.1
8878
|
Verified
9.6
21
7.8
7846
|
Verified
9.7
22
7.6
7450
|
Verified
9.7
21
7.6
7268
|
Verified
Resource Management
9.8
22
7.6
7746
|
Verified
9.8
24
7.6
7813
|
Verified
9.8
25
8.1
8456
|
Verified
Project Monitoring
9.5
22
7.8
7459
|
Verified
9.7
23
7.7
7569
|
Verified
9.7
24
8.2
8658
|
Verified
Generative AI
Not enough data
6.0
3063
Not enough data
6.1
3047
Agentic AI - Project Management
Not enough data
5.5
926
Not enough data
5.9
925
Not enough data
5.8
935
Not enough data
5.7
916
Not enough data
5.6
915
Not enough data
5.6
912
Not enough data
5.8
916
Portfolio Management
9.3
15
7.9
4816
9.4
16
8.5
5524
9.6
16
8.0
5003
9.4
15
7.7
4606
Project Management
9.3
16
8.2
5423
9.3
16
8.3
5501
9.2
15
7.7
4628
Resource Management
9.6
16
7.8
4757
9.5
16
7.8
4827
9.3
16
7.9
4778
Data & Analytics
9.8
16
8.0
4991
9.5
16
8.0
5167
9.5
16
8.1
5079
9.4
16
7.5
4449
Strategy - Project and Portfolio Management
Not enough data
6.7
2052
Not enough data
7.6
2085
Not enough data
7.9
2063
Not enough data
7.6
2059
Not enough data
7.8
2054
Not enough data
7.6
2054
Not enough data
7.2
2035
Not enough data
7.6
2048
Not enough data
7.5
2037
Not enough data
7.8
2042
Setup
Not enough data
8.3
5159
Not enough data
Feature Not Available
Not enough data
8.1
5023
Not enough data
8.5
5399
Management
Not enough data
Feature Not Available
Not enough data
8.1
4656
Not enough data
7.5
4366
Generative AI
Not enough data
6.3
1816
Agentic AI - Workflow Management
Not enough data
5.9
406
Not enough data
5.9
407
Not enough data
5.9
404
Not enough data
5.9
399
Not enough data
5.9
398
Not enough data
5.9
400
Not enough data
6.1
403
Functionality
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Platform Basics
Not enough data
8.3
1038
Not enough data
8.7
1228
Not enough data
8.5
1169
Not enough data
8.0
1006
Not enough data
8.6
1167
Not enough data
8.7
1193
Content Planning
Not enough data
8.6
1185
Not enough data
8.9
1238
Not enough data
8.6
1118
Marketing Campaign Performance
Not enough data
8.0
882
Not enough data
8.4
1033
Agentic AI - Marketing Calendar
Not enough data
5.1
43
Not enough data
5.2
45
Not enough data
5.1
45
Not enough data
5.0
45
Other Features
Not enough data
7.9
987
Not enough data
8.3
1015
Task Creation
Not enough data
8.7
7314
Not enough data
8.8
7398
Not enough data
8.3
6927
Not enough data
7.8
6117
Task Management
Not enough data
8.5
7070
Not enough data
8.5
6978
Not enough data
8.1
6638
Not enough data
8.2
6465
Generative AI
Not enough data
6.2
2413
Not enough data
6.2
2415
Automation
Not enough data
8.5
4255
Not enough data
8.3
4208
Not enough data
8.1
3942
Administration
Not enough data
8.2
4105
Not enough data
8.1
3886
Not enough data
8.8
4105
Project management
Not enough data
8.7
4171
Not enough data
8.2
3897
Not enough data
8.6
4182
Not enough data
8.3
4032
Not enough data
8.4
3952
Not enough data
8.0
3626
Not enough data
8.3
4071
Workload
Not enough data
8.0
3698
Not enough data
8.3
3940
Not enough data
8.0
3741
Not enough data
7.9
3556
Communication & Collaboration
Not enough data
8.1
3725
Not enough data
8.3
3921
Not enough data
8.8
4119
Cost Management
Not enough data
7.7
3431
Not enough data
7.8
3423
Not enough data
7.5
3234
Integration
Not enough data
7.4
3276
Not enough data
7.4
3327
Not enough data
7.4
3358
Generative AI
Not enough data
6.5
1655
Not enough data
6.5
1661
Agentic AI - Work Management
Not enough data
5.8
364
Not enough data
6.0
363
Not enough data
5.8
362
Not enough data
5.9
360
Communication
Not enough data
7.2
5664
Not enough data
7.6
6047
Not enough data
7.5
5804
Not enough data
7.7
5830
Not enough data
Feature Not Available
Content & Documents
Not enough data
8.4
7187
Not enough data
8.4
7127
Not enough data
8.0
6872
Not enough data
7.8
6097
Controls
Not enough data
8.0
6470
Not enough data
7.6
5488
Not enough data
8.2
6804
Not enough data
Feature Not Available
Not enough data
7.9
6085
Project Management
Not enough data
8.8
7427
Not enough data
8.7
7301
Not enough data
8.6
7166
Not enough data
7.9
6149
Remote Collaboration
Not enough data
8.4
6561
Not enough data
8.5
6740
Not enough data
8.4
6630
Not enough data
Feature Not Available
Generative AI
Not enough data
6.3
2272
Not enough data
6.3
2276
Agentic AI - Project Collaboration
Not enough data
5.7
427
Not enough data
5.6
429
Strategic Planning - Strategic Portfolio Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Strategic Management - Strategic Portfolio Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Data Analysis - Strategic Portfolio Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Artificial Intelligence - Strategic Portfolio Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Categories
Categories
Shared Categories
Prism PPM (formerly WorkOtter) and Smartsheet are categorized as Project Management and Project and Portfolio Management
Unique Categories
Prism PPM (formerly WorkOtter) has no unique categories
Smartsheet is categorized as Work Management, Project Collaboration, Marketing Calendar, Privacy Impact Assessment (PIA), Workflow Management, Task Management, and Strategic Portfolio Management
Reviews
Reviewers' Company Size
Prism PPM (formerly WorkOtter)
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Smartsheet
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Information Technology and Services
9.6%
Banking
5.8%
Hospital & Health Care
5.8%
Marketing and Advertising
5.8%
Real Estate
5.8%
Other
67.3%
Information Technology and Services
7.6%
Construction
7.2%
Hospital & Health Care
5.2%
Marketing and Advertising
4.6%
Computer Software
4.6%
Other
70.7%
Alternatives
Discussions
What is WorkOtter used for?
1 Comment
Official Response from Prism PPM (formerly WorkOtter)
Prism PPM is a platform built for serious project management for enterprise PMOs who need to manage resources and risks across a portfolio of projects or a...Read more
Prism PPM (formerly WorkOtter) has no more discussions with answers
What can smartsheet be used for?
57 Comments
WA
It has a wide range of functionalities for project management or even asset management. Read more
Why is smartsheet bad?
34 Comments
MT
This is a question that begs more context. What are you looking to have that Smartsheet does not provide? Conversely, anytime you choose a tool, you need to...Read more
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