Link copied to clipboard # PayPal Invoicing vs QuickBooks Desktop Pro Comparison - What are their main differences? Share [ Export ](/compare/paypal-invoicing/quickbooks-desktop-pro/export.csv) PayPal InvoicingDesktop Pro[+ Add Product](#) Pricing **PayPal Invoicing** **Contact Vendor for Pricing** · Basic **QuickBooks Desktop Pro** Free Trial **$499.95** · QuickBooks Premier 2017 **$499.95** per year · QuickBooks Premier Plus 2017 **$299.95** · QuickBooks Mac Desktop **$84** per month · QuickBooks Enterprise **$299.95** · QuickBooks Pro Show more **Pricing Insights** from reviews Perceived Cost **PayPal Invoicing** $$$$$ **QuickBooks Desktop Pro** $$$$$ Average Discount **PayPal Invoicing** 6% **QuickBooks Desktop Pro** 12%6% more Uncover valuable pricing insights from real user feedback to improve your shopping experience. See it for free Time to Implement **PayPal Invoicing** 6 months Based on 100 responses **QuickBooks Desktop Pro** 6 months Based on 100 responses Return on Investment **PayPal Invoicing** 6 months Based on 100 responses **QuickBooks Desktop Pro** 6 months Based on 100 responses ![PayPal Invoicing](https://images.g2crowd.com/uploads/product/image/thumb_square/thumb_square_33722911aa5de05113e3d3acb9ecabab/paypal-invoicing.png "PayPal Invoicing") ![QuickBooks Desktop Pro](https://images.g2crowd.com/uploads/product/hd_favicon/1507301994/quickbooks-desktop-pro.png "QuickBooks Desktop Pro") G2 offers free advice on this comparison. Chat with an expert How would you like to receive Software Advice? ![](/assets/advisor_router/laptop_form-f1a7012279826105416befde8d882ffc7589b1f9db09c93a1379d601cafe8e0d.svg) FormAnswer questions at your own pace, no call required. ![](/assets/advisor_router/ai_agent-4d78629a3ba354fed449a65c60df3a6f2eda90fb98411b711df4b25d7be52a38.svg) AI AgentChat live and get a recommendation in minutes. ![](/assets/advisor_router/phone_call_picker-c48821ec36f4182d8ee3e54cfbd3937500eec54d7b7e0cfb80dc80a8a733842f.svg) Phone CallTalk it through live with a software advisor. **Pros & Cons** from reviews **PayPal Invoicing** Ease of Use (93) Invoicing (86) Expensive (59) High Fees (56) **QuickBooks Desktop Pro** Ease of Use (19) Accounting Management (10) Limited Features (12) Missing Features (9) Integrations **PayPal Invoicing** [ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_b533bff94b1d457936c38c74e7a796f5/higgsfield.png "Product Avatar Image") Higgsfield ](https://www.g2.com/products/higgsfield/reviews)[ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_50b93b0f332ffa4a17f0c4c1f6c6464b/quickbooks-online.png "Product Avatar Image") QuickBooks Online ](https://www.g2.com/products/quickbooks-online/reviews)[ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_14f9ce34aa0bb0f679b3f8e617a83f09/sage-crm.jpg "Product Avatar Image") Sage CRM ](https://www.g2.com/products/sage-crm/reviews)[ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_84fd5bd582809f20ff5682d2746ffa82/shopify.png "Product Avatar Image") Shopify ](https://www.g2.com/products/shopify/reviews)[ View all ](https://www.g2.com/products/paypal-invoicing/integrations) **QuickBooks Desktop Pro** [ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_4457eea89c5d9d97f352c54a090240b0/apple-mail.jpg "Product Avatar Image") Apple Mail ](https://www.g2.com/products/apple-mail/reviews)[ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_ab8dd331091a5e1b4dc7e19bd474f7c3/axiscare-home-care-software.jpg "Product Avatar Image") AxisCare Home Care Software ](https://www.g2.com/products/axiscare-home-care-software/reviews)[ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_1f937697815ef71dab90f719557a062f/busybusy.png "Product Avatar Image") BusyBusy ](https://www.g2.com/products/busybusy/reviews)[ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_bb26d5c154eb3fdddc5ebe20294d5888/fingercheck.png "Product Avatar Image") Fingercheck ](https://www.g2.com/products/fingercheck/reviews)[ View all ](https://www.g2.com/products/quickbooks-desktop-pro/integrations) Screenshots **PayPal Invoicing** ![PayPal Invoicing screenshot](https://images.g2crowd.com/cdn-cgi/image/width=600,height=600,fit=scale-down,format=auto,onerror=redirect,/https://images.g2crowd.com/uploads/attachment/file/1523018/Invoicing-Ad.png) **QuickBooks Desktop Pro** ![QuickBooks Desktop Pro screenshot](https://images.g2crowd.com/cdn-cgi/image/width=600,height=600,fit=scale-down,format=auto,onerror=redirect,/https://images.g2crowd.com/uploads/attachment/file/8586/QB15_AddInfo.jpg) **Ratings** from reviews Meets Requirements **PayPal Invoicing** **8.6** /10 Based on 184 responses **QuickBooks Desktop Pro** **8.9** /10 Based on 1,502 responses Ease of Use **PayPal Invoicing** **8.9** /10 Based on 190 responses **QuickBooks Desktop Pro** **8.6** /10 Based on 1,509 responses Ease of Setup **PayPal Invoicing** **8.6** /10 Based on 143 responses **QuickBooks Desktop Pro** **8.3** /10 Based on 645 responses Ease of Admin **PayPal Invoicing** **8.5** /10 Based on 62 responses **QuickBooks Desktop Pro** **8.6** /10 Based on 626 responses Quality of Support **PayPal Invoicing** **7.9** /10 Based on 160 responses **QuickBooks Desktop Pro** **7.7** /10 Based on 1,329 responses Has the product been a good partner in doing business? **PayPal Invoicing** **8.4** /10 Based on 63 responses **QuickBooks Desktop Pro** **8.2** /10 Based on 609 responses Product Direction (% positive) **PayPal Invoicing** **8.1** /10 Based on 169 responses **QuickBooks Desktop Pro** **7.5** /10 Based on 1,490 responses **Features** ratings from reviews Billing **8.1** /10 Based on 100 responses **8.4** /10 Based on 106 responses Accounting Not enough data **8.0** /10 Based on 1,144 responses Payroll Not enough data **8.7** /10 Based on 520 responses Uncover more feature rated insights from real users to improve your shopping experience. See it for free Subscription Billing **6.3** /10 Based on 29 responses Not enough data Accounts Receivable **8.4** /10 Based on 91 responses Not enough data User Insights **Reviewers' Company Size** Small-Business(50 or fewer emp.) 84.6% Mid-Market(51-1000 emp.) 11.3% Enterprise(\> 1000 emp.) 4.2% Small-Business(50 or fewer emp.) 84.6% Mid-Market(51-1000 emp.) 11.3% Enterprise(\> 1000 emp.) 4.2% Small-Business(50 or fewer emp.) 81.2% Mid-Market(51-1000 emp.) 15.2% Enterprise(\> 1000 emp.) 3.6% Small-Business(50 or fewer emp.) 81.2% Mid-Market(51-1000 emp.) 15.2% Enterprise(\> 1000 emp.) 3.6% **Reviewers' Industry** [![PayPal Invoicing](https://images.g2crowd.com/uploads/product/image/thumb_square/thumb_square_33722911aa5de05113e3d3acb9ecabab/paypal-invoicing.png "PayPal Invoicing")](https://www.g2.com/products/paypal-invoicing/reviews) PayPal Invoicing Information Technology and Services 9.3% Marketing and Advertising 7.3% Computer Software 6.3% Consulting 5.9% Apparel & Fashion 5.9% Other 65.4% [![QuickBooks Desktop Pro](https://images.g2crowd.com/uploads/product/hd_favicon/1507301994/quickbooks-desktop-pro.png "QuickBooks Desktop Pro")](https://www.g2.com/products/quickbooks-desktop-pro/reviews) QuickBooks Desktop Pro Accounting 17.0% Construction 6.9% Non-Profit Organization Management 5.6% Marketing and Advertising 3.4% Information Technology and Services 3.3% Other 63.9% Alternatives **PayPal Invoicing Alternatives** ![BILL AP/AR](https://images.g2crowd.com/uploads/product/hd_favicon/5732d9e5c8486308f5159e2ec584bcfb/bill-ap-ar.svg "BILL AP/AR") [ BILL AP/AR ](/products/bill-ap-ar/reviews) ![NetSuite](https://images.g2crowd.com/uploads/product/hd_favicon/4b02508eaf1eed7c1c991b5f0ce3fab7/oracle-netsuite.svg "NetSuite") [ NetSuite ](/products/oracle-netsuite/reviews) ![Zoho Invoice](https://images.g2crowd.com/uploads/product/hd_favicon/a05fe4f501b0130c41995a8a64659bdf/zoho-invoice.svg "Zoho Invoice") [ Zoho Invoice ](/products/zoho-invoice/reviews) ![Invoiced](https://images.g2crowd.com/uploads/product/hd_favicon/6df3ace2c4c3f392af4943e60ad7aeed/invoiced.svg "Invoiced") [ Invoiced ](/products/invoiced/reviews) **QuickBooks Desktop Pro Alternatives** ![Xero](https://images.g2crowd.com/uploads/product/hd_favicon/808722a7f32bdeac24cfe7c4f9cd544a/xero.svg "Xero") [ Xero ](/products/xero/reviews) ![FreshBooks](https://images.g2crowd.com/uploads/product/hd_favicon/58c5a614d757ea3d7bd5a61ee1fd9c75/freshbooks.svg "FreshBooks") [ FreshBooks ](/products/freshbooks/reviews) ![NetSuite](https://images.g2crowd.com/uploads/product/hd_favicon/4b02508eaf1eed7c1c991b5f0ce3fab7/oracle-netsuite.svg "NetSuite") [ NetSuite ](/products/oracle-netsuite/reviews) ![Oracle PeopleSoft](https://images.g2crowd.com/uploads/product/hd_favicon/4a5e2bce3268525177e39759aee1107d/oracle-peoplesoft.svg "Oracle PeopleSoft") [ Oracle PeopleSoft ](/products/oracle-peoplesoft/reviews) ## PayPal Invoicing vs Desktop Pro FAQs Generated using AI Last updated: November 14, 2026 ### What is the difference between Desktop Pro vs PayPal Invoicing? Desktop Pro is the broader accounting and reporting tool, while PayPal Invoicing centers on creating invoices and collecting payments. | Dimension | [Desktop Pro](https://www.g2.com/products/quickbooks-desktop-pro/reviews) | [PayPal Invoicing](https://www.g2.com/products/paypal-invoicing/reviews) | | --- | --- | --- | | G2 Rating (reviews) | 4.3/5 (1.7k+ reviews) | 4.3/5 (200+ reviews) | | Largest Segment | Small-Business | Small-Business | | Ease of Setup | 8.3/10 | 8.6/10 | | Quality of Support | 7.7/10 | 7.9/10 | | Top Reviewer-Cited Strength | Ease of Use, 10+ mentions | Quick invoice creation, payment collection, and invoice tracking | ### How do the pricing models of Desktop Pro and PayPal Invoicing compare? Desktop Pro scores higher for value satisfaction, with an 8.9/10 Meets Requirements score versus 8.6/10 for PayPal Invoicing, while recent reviewers of both products cite cost trade-offs. - **Desktop Pro:** In recent reviews, users value its broad accounting functionality and ownership model, while describing payroll, upgrades, and ongoing costs as expensive. - **PayPal Invoicing:** In recent reviews, users appreciate the convenient invoicing and payment workflow, while frequently noting transaction fees, particularly for international and smaller payments. - **Switching considerations:** Recent Desktop Pro reviewers cite Intuit’s shift toward online software and rising costs as reasons to consider alternatives; PayPal Invoicing reviewers cite fees and limited invoice customization when considering other tools. ### What are the best alternatives to Desktop Pro and PayPal Invoicing? FreshBooks, BILL AP/AR, and Xero are the top three G2-ranked alternatives to Desktop Pro and PayPal Invoicing. | Product | G2 Rating (reviews) | Largest Segment | Pricing Insight | Top Reviewer-Cited Strength | | --- | --- | --- | --- | --- | | [Desktop Pro](https://www.g2.com/products/quickbooks-desktop-pro/reviews) | 4.3/5 (1.7k+ reviews) | Small-Business | Recent reviewers describe costs as high, including payroll and upgrades. | Accounting management and reporting, 10+ mentions | | [PayPal Invoicing](https://www.g2.com/products/paypal-invoicing/reviews) | 4.3/5 (200+ reviews) | Small-Business | Recent reviewers frequently cite transaction fees as a cost concern. | Fast invoice creation and payment tracking | | [FreshBooks](https://www.g2.com/products/freshbooks/reviews) | 4.5/5 (900+ reviews) | Small-Business | — | — | | [BILL AP/AR](https://www.g2.com/products/bill-ap-ar/reviews) | 4.4/5 (1.8k+ reviews) | Small-Business | — | — | | [Xero](https://www.g2.com/products/xero/reviews) | 4.4/5 (1.8k+ reviews) | Small-Business | — | — | ### Which Accounting features should I prioritize when comparing Desktop Pro and PayPal Invoicing? Prioritize accounting depth, reporting, invoicing and payment collection, ease of use, and setup when evaluating Desktop Pro and PayPal Invoicing. - **Accounting management:** Desktop Pro reviewers cite accounting management in 10+ all-time mentions and describe bookkeeping, reconciliation, payroll, and financial controls; PayPal Invoicing reviewers focus on billing and payment records. - **Reporting:** Desktop Pro’s reporting features have 8+ all-time mentions, with reviewers highlighting financial statements and customizable reports; PayPal Invoicing reviewers emphasize invoice status tracking rather than broad financial reporting. - **Invoicing and collections:** Desktop Pro’s invoicing ease has 6+ all-time mentions. PayPal Invoicing reviewers highlight invoice links, payment options, reminders, and sent/viewed/paid status tracking. - **Ease of use:** PayPal Invoicing scores 8.9/10 versus Desktop Pro’s 8.6/10; Desktop Pro’s Ease of Use theme has 10+ all-time mentions. - **Setup:** PayPal Invoicing scores 8.6/10 for Ease of Setup versus Desktop Pro’s 8.3/10. ### What are the pros and cons of Desktop Pro vs PayPal Invoicing? Desktop Pro’s headline strength is comprehensive accounting and reporting, while PayPal Invoicing’s is straightforward invoice-based payment collection. - **Desktop Pro strengths:** Reviewers cite ease of use in 10+ all-time mentions, accounting management in 10+, comprehensive features in 8+, and reporting features in 8+. Recent reviews praise bookkeeping, reconciliation, payroll, offline access, and detailed reports. - **Desktop Pro trade-offs:** Reviewers cite limited features in 10+ all-time mentions, missing features in 9+, and expense concerns in 6+. Recent reviews also note an older interface, limited cloud collaboration, and support concerns. - **PayPal Invoicing strengths:** Recent reviewers value quick invoice creation, familiar payment options, payment-status visibility, and automated reminders, which reduce manual follow-up. - **PayPal Invoicing trade-offs:** Recent reviewers point to transaction fees, limited invoice design flexibility, and occasional difficulty navigating settings or resolving support issues. ### Is Desktop Pro or PayPal Invoicing better for small businesses? Desktop Pro and PayPal Invoicing are equally established among small businesses, and Desktop Pro is the stronger fit for businesses needing broader accounting workflows. - **Desktop Pro:** Small-Business is its largest reviewer segment; recent small-business feedback highlights bookkeeping, payroll, expense tracking, reconciliation, and financial reporting in one desktop accounting workflow. - **PayPal Invoicing:** Small-Business is its largest reviewer segment; recent small-business feedback emphasizes creating invoices quickly, accepting online payments, tracking outstanding bills, and sending reminders. ### Which Accounting platform has better integrations? Desktop Pro and PayPal Invoicing are at parity on integration evidence: recent reviews mention integrations for both, but only Desktop Pro has a publishable named integration count. - **Desktop Pro:** QuickBooks Online is the named integration, cited in 50+ all-time reviews; recent reviewers also describe limitations connecting with newer tools and reporting applications. - **PayPal Invoicing:** Recent reviewers describe integration with payment software and PayPal Checkout, while others report limited connections to their everyday apps. ### How do Desktop Pro and PayPal Invoicing compare on customer support? PayPal Invoicing leads Desktop Pro by 0.2 points on Quality of Support, scoring 7.9/10 versus 7.7/10. - **Desktop Pro:** Recent reviewers describe support as difficult to access or less helpful for the desktop product, while other reviewers report positive support experiences. - **PayPal Invoicing:** Recent support feedback is mixed: reviewers praise help with disputes, while others report slow responses and difficulty reaching a person. ### Which is easier to implement, Desktop Pro or PayPal Invoicing? PayPal Invoicing is easier to implement by 0.3 points, scoring 8.6/10 on Ease of Setup versus Desktop Pro’s 8.3/10. - **Desktop Pro:** Recent reviewers often describe initial setup as straightforward, with guided configuration and clear directions; others cite substantial data entry and confusion selecting business settings. - **PayPal Invoicing:** Recent reviewers commonly describe setup as quick, with some ready to send invoices within minutes; others report that initial navigation and options take time to understand. ### Which product has better Invoices? Invoices are the most frequently mentioned feature across Desktop Pro and PayPal Invoicing reviews. - **Desktop Pro:** Reviewers cite invoicing ease in 6+ all-time mentions and invoicing in 5+; recent feedback highlights custom invoices, billing alongside bookkeeping, and invoice management within broader accounting workflows. - **PayPal Invoicing:** Recent reviewers emphasize creating and sending invoices, itemizing services, sharing payment links, tracking invoice status, and sending reminders. Reviewers also note that invoice branding and layout customization can be limited.