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At a Glance
Market Segments
Mid-Market (73.7% of reviews)
Small-Business (60.3% of reviews)
Entry-Level Pricing
No pricing available
$2.50 1 user Per Month
Paylocity
Star Rating
(4,897)4.5 out of 5
Market Segments
Mid-Market (73.7% of reviews)
Pros & Cons
Entry-Level Pricing
No pricing available
Learn more about PaylocityWhen I Work
Star Rating
(341)4.4 out of 5
Market Segments
Small-Business (60.3% of reviews)
Pros & Cons
Entry-Level Pricing
$2.50 1 user Per Month
Free Trial is available
Browse all 2 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- Users report that both Paylocity and When I Work have a strong ease of use, scoring 8.7 each, but Paylocity shines with its comprehensive dashboard features that allow for better visibility into employee performance and attendance.
- Reviewers mention that When I Work excels in shift scheduling, scoring 9.1, which is particularly beneficial for small businesses needing to manage flexible work hours, while Paylocity's shift scheduling scored lower at 7.6.
- G2 users highlight that When I Work offers superior mobile user support, scoring 9.0 compared to Paylocity's 8.5, making it a preferred choice for businesses with a mobile workforce that requires on-the-go access to scheduling and time tracking.
- Users on G2 report that Paylocity's time tracking capabilities are robust, scoring 8.7, but When I Work outperforms with a score of 9.0, particularly due to its user-friendly interface for clocking in and out, which is crucial for hourly employees.
- Reviewers say that Paylocity's performance and reliability score of 8.8 is commendable, but When I Work edges ahead with a score of 8.9, indicating a slightly more dependable service during peak usage times.
- Users report that both platforms have strong self-service capabilities, scoring 8.6 for Paylocity and 8.7 for When I Work, but When I Work's intuitive mobile app allows employees to manage their schedules and requests more efficiently, which is a significant advantage for small businesses.
Pricing
Entry-Level Pricing
Paylocity
No pricing availableWhen I Work
Single Location or Schedule
$2.50
1 user Per Month
Everything you need to effectively manage a single team or location. All plans include scheduling, time & attendance tracking, and team communication.
- One-click Auto Scheduling
- Unlimited schedule templates
- Time off & availability management
Free Trial
Paylocity
Free Trial is available
When I Work
Free Trial is available
Ratings
Meets Requirements
9.0
3,922
8.8
293
Ease of Use
9.0
3,957
8.7
296
Ease of Setup
8.2
2,428
8.7
159
Ease of Admin
8.7
2,341
8.7
155
Quality of Support
8.8
3,451
8.4
236
Has the product been a good partner in doing business?
8.9
2,346
8.7
148
Product Direction (% positive)
8.8
3,684
8.9
279
Features by Category
Core HR
8.3
931
Not enough data
8.3
1038
Not enough data
7.1
523
Not enough data
7.9
670
Not enough data
8.3
888
Not enough data
7.9
817
Not enough data
Generative AI
6.1
221
Not enough data
Platform
7.8
1339
8.1
70
7.7
948
7.1
34
7.3
748
7.9
51
8.3
1399
8.6
75
8.5
1313
8.9
76
8.5
1278
8.8
75
8.3
1401
8.2
60
8.6
1392
8.6
75
Expense Reports
9.0
950
|
Verified
Not enough data
8.9
892
|
Verified
Not enough data
8.8
912
|
Verified
Not enough data
9.1
1031
|
Verified
Not enough data
9.3
1049
|
Verified
Not enough data
Feature Not Available
Not enough data
8.9
819
|
Verified
Not enough data
Agentic AI - Expense Management
7.1
11
Not enough data
7.3
11
Not enough data
Travel Management
7.8
369
Not enough data
7.5
343
Not enough data
7.5
341
Not enough data
8.3
548
Not enough data
Client Invoicing
8.2
1035
|
Verified
8.1
47
Feature Not Available
8.2
46
7.8
795
7.7
49
Mobile
9.1
940
|
Verified
Not enough data
8.6
580
Not enough data
Feature Not Available
Not enough data
Platform
8.0
373
|
Verified
Not enough data
8.6
706
|
Verified
Not enough data
Administration
8.5
512
Not enough data
Administration
8.4
1365
|
Verified
8.3
65
8.4
1484
|
Verified
8.8
82
8.4
1477
|
Verified
9.0
89
8.5
1292
|
Verified
8.7
62
8.7
1717
|
Verified
8.8
83
Platform
8.5
1723
|
Verified
8.4
67
8.2
1206
|
Verified
8.2
57
8.0
989
|
Verified
8.4
59
8.9
1774
|
Verified
8.9
89
8.6
1551
|
Verified
8.9
84
6.7
376
7.7
61
Employee Self Service
9.0
1750
|
Verified
Not enough data
8.2
1170
|
Verified
Not enough data
8.6
1537
|
Verified
Not enough data
Administration
9.1
1773
|
Verified
Not enough data
8.3
1651
|
Verified
Not enough data
9.5
1805
|
Verified
Not enough data
8.0
861
|
Verified
Not enough data
9.1
1686
|
Verified
Not enough data
8.8
1493
|
Verified
Not enough data
8.9
1460
|
Verified
Not enough data
9.2
1579
|
Verified
Not enough data
9.2
1601
|
Verified
Not enough data
Taxes
9.1
1684
|
Verified
Not enough data
9.0
1637
|
Verified
Not enough data
9.1
1580
|
Verified
Not enough data
Integration
8.1
995
|
Verified
Not enough data
8.6
1193
|
Verified
Not enough data
8.0
948
|
Verified
Not enough data
8.2
967
|
Verified
Not enough data
Platform
8.6
1684
|
Verified
Not enough data
8.6
1670
|
Verified
Not enough data
8.9
1667
|
Verified
Not enough data
8.9
1547
|
Verified
Not enough data
Benefits Administration Platform Features
8.5
683
Not enough data
7.9
374
Not enough data
8.0
580
Not enough data
8.5
652
Not enough data
8.3
527
Not enough data
9.0
738
Not enough data
8.6
637
Not enough data
8.2
560
Not enough data
Benefits Administration Platform Features
8.5
683
Not enough data
7.9
374
Not enough data
8.0
580
Not enough data
8.5
652
Not enough data
8.3
527
Not enough data
9.0
738
Not enough data
8.6
637
Not enough data
8.6
609
Not enough data
8.2
560
Not enough data
8.1
472
Not enough data
6.9
169
Not enough data
Feature Not Available
Not enough data
Generative AI
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Platform
7.8
1339
8.1
70
7.7
948
7.1
34
7.3
748
7.9
51
8.3
1399
8.6
75
8.5
1313
8.9
76
8.5
1278
8.8
75
8.3
1401
8.2
60
8.6
1392
8.6
75
Payment Methods
9.0
86
Not enough data
9.2
97
Not enough data
8.9
81
Not enough data
Payment Processing
8.9
80
Not enough data
9.1
89
Not enough data
8.9
90
Not enough data
9.1
97
Not enough data
8.4
87
Not enough data
8.6
79
Not enough data
9.2
98
Not enough data
Security and Compliance
9.0
64
Not enough data
8.8
63
Not enough data
9.0
69
Not enough data
9.1
70
Not enough data
8.9
63
Not enough data
8.8
66
Not enough data
Integration
8.9
66
Not enough data
8.8
68
Not enough data
8.7
70
Not enough data
Payment Types
9.0
84
Not enough data
8.8
66
Not enough data
8.7
14
Not enough data
Agentic AI - Enterprise Payment
Not enough data
Not enough data
Automation
Not enough data
8.2
29
Logistics
Not enough data
7.9
29
Not enough data
7.8
29
Not enough data
8.0
29
Management
Not enough data
8.2
28
Not enough data
8.2
28
Not enough data
8.2
28
Not enough data
8.8
27
Not enough data
8.6
28
Not enough data
8.8
28
Not enough data
8.6
28
Monitoring
Not enough data
7.9
28
Not enough data
8.2
28
Not enough data
8.0
28
Setup
9.0
266
Not enough data
9.3
391
Not enough data
9.1
278
Not enough data
Performance
8.8
224
Not enough data
8.6
47
Not enough data
8.7
230
Not enough data
8.8
231
Not enough data
Payment Cards
9.3
371
Not enough data
9.3
346
Not enough data
9.1
304
Not enough data
Reporting
9.1
298
Not enough data
8.9
268
Not enough data
8.9
268
Not enough data
8.7
247
Not enough data
Payments
9.2
306
Not enough data
9.1
294
Not enough data
9.4
370
Not enough data
9.1
279
Not enough data
Fraud & Risk Management
9.2
298
Not enough data
9.2
286
Not enough data
9.1
265
Not enough data
Agentic AI - Spend Management
Not enough data
Not enough data
Planning
8.3
33
Not enough data
7.7
31
Not enough data
7.7
32
Not enough data
8.1
32
Not enough data
Execution
7.7
18
Not enough data
8.2
37
Not enough data
8.0
37
Not enough data
Analytics
8.0
35
Not enough data
8.4
34
Not enough data
8.8
34
Not enough data
Agentic AI - Procure to Pay
Not enough data
Not enough data
Invoice Management
9.0
233
Not enough data
8.6
177
Not enough data
8.9
184
Not enough data
Invoice Processing
9.0
200
Not enough data
9.2
266
Not enough data
9.1
231
Not enough data
8.6
157
Not enough data
Analytics
9.1
220
Not enough data
7.8
48
Not enough data
8.7
160
Not enough data
Integration
9.1
214
Not enough data
9.1
217
Not enough data
9.0
171
Not enough data
Risk
7.9
51
Not enough data
8.9
180
Not enough data
7.7
45
Not enough data
Recovery
8.5
153
Not enough data
8.7
184
Not enough data
Audit
8.6
175
Not enough data
8.6
147
Not enough data
8.7
161
Not enough data
8.8
182
Not enough data
Fraud
8.9
174
Not enough data
8.8
159
Not enough data
9.0
169
Not enough data
Agentic AI - AP Automation
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Invoice Generation
8.4
62
Not enough data
9.0
315
Not enough data
9.0
67
Not enough data
Invoice Processing
9.3
392
Not enough data
8.9
257
Not enough data
8.8
244
Not enough data
9.1
279
Not enough data
Analytics
9.0
326
Not enough data
8.9
60
Not enough data
8.7
221
Not enough data
9.2
354
Not enough data
Integration
8.9
293
Not enough data
9.2
360
Not enough data
8.7
233
Not enough data
8.8
275
Not enough data
Agentic AI - Invoice Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Management
8.5
9
Not enough data
8.4
52
Not enough data
8.3
53
Not enough data
8.1
53
Not enough data
Planning
8.3
53
Not enough data
7.6
51
Not enough data
7.9
50
Not enough data
7.9
49
Not enough data
Invoice Management
8.2
49
Not enough data
7.9
49
Not enough data
7.7
49
Not enough data
Supplier Management
7.1
8
Not enough data
6.3
8
Not enough data
7.7
8
Not enough data
Execution
7.3
8
Not enough data
8.4
53
Not enough data
8.0
52
Not enough data
Invoice Processing
8.3
49
Not enough data
8.4
49
Not enough data
8.6
48
Not enough data
8.3
47
Not enough data
8.5
48
Not enough data
Supplier Information
8.3
49
Not enough data
7.9
7
Not enough data
8.4
50
Not enough data
Analytics
8.5
48
Not enough data
8.5
48
Not enough data
8.5
49
Not enough data
8.6
49
Not enough data
8.1
48
Not enough data
Integration
8.1
9
Not enough data
8.2
49
Not enough data
8.0
50
Not enough data
7.1
8
Not enough data
Agentic AI - Purchasing
Not enough data
Not enough data
Not enough data
Not enough data
Platform Basics
Not enough data
8.1
66
Not enough data
9.0
78
Not enough data
8.7
78
Platform Content
Not enough data
8.4
67
Not enough data
8.0
50
Not enough data
Feature Not Available
Platform Additional Functionality
Not enough data
7.5
58
Not enough data
9.0
75
Not enough data
8.0
58
Not enough data
8.6
61
Not enough data
8.2
62
Performance reviews
7.4
273
Not enough data
7.5
330
Not enough data
7.9
338
Not enough data
Goals
7.8
312
Not enough data
7.4
270
Not enough data
Feedback
7.6
302
|
Verified
Not enough data
7.6
300
|
Verified
Not enough data
7.3
262
Not enough data
8.1
297
Not enough data
Data
8.2
358
|
Verified
Not enough data
8.1
344
|
Verified
Not enough data
Agentic AI - Performance Management
6.1
32
Not enough data
5.7
31
Not enough data
Generative AI
Not enough data
Not enough data
Feature Not Available
Not enough data
Generative AI
Not enough data
Not enough data
Not enough data
Not enough data
Generative AI
Not enough data
Not enough data
Not enough data
Not enough data
Generative AI
Not enough data
Not enough data
Core Features - Employee Experience Software
8.0
103
Not enough data
7.8
105
Not enough data
People Analytics - Employee Experience Software
7.6
97
Not enough data
7.7
96
Not enough data
Advanced Features - Employee Experience Software
7.3
93
Not enough data
7.3
96
Not enough data
7.3
94
Not enough data
Employee Improvement - Employee Experience Software
7.9
103
Not enough data
7.7
100
Not enough data
7.4
98
Not enough data
Agentic AI - Applicant Tracking Systems (ATS)
5.8
27
Not enough data
5.8
28
Not enough data
6.3
28
Not enough data
Sourcing
8.0
421
Not enough data
8.2
443
Not enough data
7.0
41
Not enough data
8.3
49
Not enough data
7.2
40
Not enough data
Candidate Management - Applicant Tracking System
8.1
279
Not enough data
8.4
45
Not enough data
8.3
49
Not enough data
6.9
41
Not enough data
7.6
39
Not enough data
6.9
39
Not enough data
7.4
43
Not enough data
Platform
7.8
1339
8.1
70
7.7
948
7.1
34
7.3
748
7.9
51
8.3
1399
8.6
75
8.5
1313
8.9
76
8.5
1278
8.8
75
8.3
1401
8.2
60
8.6
1392
8.6
75
AI - Applicant Tracking Systems (ATS)
5.4
28
Not enough data
6.1
29
Not enough data
5.2
28
Not enough data
Agentic AI - Onboarding
6.1
58
Not enough data
5.8
57
Not enough data
6.0
57
Not enough data
6.0
56
Not enough data
6.2
57
Not enough data
Platform Content
7.9
577
Not enough data
8.4
812
Not enough data
8.6
841
Not enough data
7.5
491
Not enough data
7.7
458
Not enough data
7.7
465
Not enough data
Platform Additional Functionality
8.9
1016
Not enough data
7.0
307
Not enough data
8.1
680
Not enough data
8.6
878
Not enough data
8.6
908
Not enough data
Platform Data
Feature Not Available
Not enough data
8.5
794
Not enough data
8.3
590
Not enough data
Platform
7.8
1339
8.1
70
7.7
948
7.1
34
7.3
748
7.9
51
8.3
1399
8.6
75
8.5
1313
8.9
76
8.5
1278
8.8
75
8.3
1401
8.2
60
8.6
1392
8.6
75
Recruiting and Onboarding
7.6
571
Not enough data
8.7
962
Not enough data
Agentic AI - Accounting & Finance
Not enough data
Not enough data
Agentic AI - Vendor Management
Not enough data
Not enough data
Revenue Recognition
7.8
36
Not enough data
7.0
29
Not enough data
7.2
29
Not enough data
Course Authoring
8.1
149
Not enough data
7.8
138
Not enough data
8.0
144
Not enough data
7.9
131
Not enough data
Course Delivery
7.8
143
Not enough data
8.3
173
Not enough data
8.1
161
Not enough data
Course Management
7.1
112
Not enough data
7.8
140
Not enough data
7.6
124
Not enough data
7.9
132
Not enough data
LMS Marketplace
Feature Not Available
Not enough data
7.7
119
Not enough data
Feature Not Available
Not enough data
Interface
Feature Not Available
Not enough data
6.9
103
Not enough data
Training & eLearning
7.9
138
Not enough data
8.1
149
Not enough data
8.0
145
Not enough data
7.8
126
Not enough data
8.0
147
Not enough data
8.0
152
Not enough data
8.0
157
Not enough data
Generative AI
6.2
54
Not enough data
6.1
51
Not enough data
6.4
52
Not enough data
Agentic AI - Corporate Learning Management Systems
6.6
15
Not enough data
6.6
15
Not enough data
Time Tracking
8.9
1196
8.9
95
8.3
741
8.6
84
7.9
570
8.9
69
Client Invoicing
8.2
1035
|
Verified
8.1
47
Feature Not Available
8.2
46
7.8
795
7.7
49
Mobile Time Tracking
8.6
857
9.0
88
Administration
8.4
1365
|
Verified
8.3
65
8.4
1484
|
Verified
8.8
82
8.4
1477
|
Verified
9.0
89
8.5
1292
|
Verified
8.7
62
8.7
1717
|
Verified
8.8
83
Platform
8.5
1723
|
Verified
8.4
67
8.2
1206
|
Verified
8.2
57
8.0
989
|
Verified
8.4
59
8.9
1774
|
Verified
8.9
89
8.6
1551
|
Verified
8.9
84
6.7
376
7.7
61
Platform
7.8
1339
8.1
70
7.7
948
7.1
34
7.3
748
7.9
51
8.3
1399
8.6
75
8.5
1313
8.9
76
8.5
1278
8.8
75
8.3
1401
8.2
60
8.6
1392
8.6
75
Platform
7.8
1339
8.1
70
7.7
948
7.1
34
7.3
748
7.9
51
8.3
1399
8.6
75
8.5
1313
8.9
76
8.5
1278
8.8
75
8.3
1401
8.2
60
8.6
1392
8.6
75
Workforce Management Platform Features
7.2
175
8.4
74
7.3
179
9.1
105
8.4
240
9.0
98
8.1
241
8.9
96
7.7
184
8.0
71
7.4
163
8.0
71
8.1
219
8.1
67
8.5
241
8.7
86
6.9
166
8.7
100
7.8
204
8.3
98
Categories
Categories
Shared Categories
Paylocity and When I Work are categorized as Time Tracking and Workforce Management
Unique Categories
Paylocity is categorized as Employee Experience, Core HR, HCM Software, Spend Management, Payroll, Onboarding, Expense Management, Benefits Administration, AP Automation, Applicant Tracking Systems (ATS), Performance Management, Corporate Learning Management Systems, Purchasing, Procure to Pay, Enterprise Payment, Invoice Management, and Vendor Management
When I Work is categorized as Employee Scheduling and Time & Attendance
Reviews
Reviewers' Company Size
Paylocity
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
When I Work
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Computer Software
12.3%
Information Technology and Services
7.7%
Non-Profit Organization Management
5.7%
Hospital & Health Care
5.3%
Financial Services
4.3%
Other
64.9%
Hospital & Health Care
9.9%
Retail
7.5%
Food & Beverages
6.0%
Hospitality
5.7%
Consumer Services
5.1%
Other
66.0%
Discussions
Can I use paylocity at home?
27 Comments
CD
Yes! Paylocity is simple and easy to use from anywhere with an internet connection. I was able to run about 5 payrolls from home WITH support from our...Read more
Is paylocity a HRIS system?
6 Comments
KE
On 16th May I opened a Divvy account. On 20 May, my account was suspended.
I didn't do any action or transaction from my account during these 4 days. I...Read more
I would like to set up Paylocity to hold all of my personnel records.
3 Comments
SK
You can actually import those documents from the folders on your computer into each employees profile. Read more
How can I interface with my Scheduling Coordinator about requests other than time off?
3 Comments
Official Response from When I Work
Hi Matthew! Tiffany here with When I Work Customer Care. We offer real time communication with your team through Workchat. Here is our guide that goes over...Read more
Can you integrate it with Tsheets?
2 Comments
Official Response from When I Work
Hi Melinda! Tiffany here with When I Work Customer Care. We do not integrate with T-Sheets but I understand how this would be a beneficial option! We do...Read more
Airplane mode/Phone off
2 Comments
Official Response from When I Work
Hi Mandi! Tiffany here with When I Work Customer Care. The app only captures an employee's location at the time of Clock In and Clock Out. It does not...Read more
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