# Microsoft Planner vs Trello Comparison --- ## AI Generated Summary - **G2 reviewers report** that Trello excels in user experience, with many praising its **customizability** and **visual layout**. Users appreciate the ability to create separate boards and easily manage tasks through drag-and-drop functionality, making it a favorite for organizing projects and daily to-dos. - **Users say** Microsoft Planner shines in its **seamless integration** with the Microsoft ecosystem, particularly with Teams and Outlook. This integration allows for easy task tracking and the automatic flow of flagged emails into Planner, which many find enhances their productivity. - **Reviewers mention** that Trello's implementation process is notably quick and intuitive, with many users highlighting the ease of setting up boards and lanes. This has made it a go-to choice for small businesses looking for a straightforward task management solution. - **According to verified reviews** , Microsoft Planner is appreciated for its **clear visual layout** and task organization features. However, some users feel it lacks the depth of customization that Trello offers, which can limit its flexibility for more complex project management needs. - **G2 reviewers highlight** that Trello's overall satisfaction score is significantly higher, indicating a stronger preference among users. Many find it to be a better fit for teams that require a more adaptable and visually engaging tool for managing tasks. - **Users report** that while both tools have similar scores for ease of setup, Trello's user-friendly interface and features like automation with Butler and integration with Google Drive make it a more appealing option for those looking to streamline their workflows. | | Microsoft Planner | Trello | |---|---|---| | **Star Rating** | 4.2 out of 5 | 4.4 out of 5 | | **Total Reviews** | 238 | 14,056 | | **Largest Market Segment** | Enterprise (36.9% of reviews) | Small-Business (54.6% of reviews) | | **Entry Level Price** | Starting at $33.75 | Free | --- ## Top Pros & Cons ### Microsoft Planner Pros: - Ease of Use (13 reviews) - Integrations (13 reviews) Cons: - Limited Features (8 reviews) - Missing Features (8 reviews) ### Trello Pros: - Ease of Use (776 reviews) - Task Management (456 reviews) Cons: - Limited Features (270 reviews) - Missing Features (259 reviews) --- ## Ratings Comparison | Rating | Microsoft Planner | Trello | |---|---|---| | **Meets Requirements** | 8.5 (192 reviews) | 8.8 (11944 reviews) | | **Ease of Use** | 8.8 (197 reviews) | 9.0 (12003 reviews) | | **Ease of Setup** | 9.2 (62 reviews) | 9.1 (3375 reviews) | | **Ease of Admin** | 9.2 (48 reviews) | 8.9 (3066 reviews) | | **Quality of Support** | 8.3 (144 reviews) | 8.5 (7509 reviews) | | **Has the product been a good partner in doing business?** | 8.7 (41 reviews) | 8.9 (2478 reviews) | | **Product Direction (% positive)** | 8.6 (190 reviews) | 8.1 (11570 reviews) | --- ## Pricing ### Microsoft Planner #### Entry-Level Pricing Plan: Microsoft Planner Price: Starting at $33.75 Description: Included in Microsoft 365 plans. Key Features: - Real-time collaboration, commenting, and sharing using the Planner app in Microsoft Teams or the Planner web app - Creation and management of content-rich tasks with features including files, checklists, and labels - Tasks organized by My Day, My Tasks, and Assigned to me [Browse all 4 editions](https://www.g2.com/products/microsoft-planner/pricing) #### Free Trial Yes ### Trello #### Entry-Level Pricing Plan: Free Price: Free Description: Capture your to-dos, get organized, and get things done. Key Features: - Unlimited cards - Up to 10 boards per Workspace - Quickly Capture to-dos from email, Slack, and Teams [Browse all 4 editions](https://www.g2.com/products/trello/pricing) #### Free Trial Yes --- ## Features Comparison By Category ### Marketing Calendar | Product | Score | Reviews | |---|---|---| | **Microsoft Planner** | N/A | N/A | | **Trello** | N/A | N/A | #### Platform Basics | Feature | Microsoft Planner | Trello | |---|---|---| | **Drag & Drop Scheduling** | Not enough data | Not enough data | | **Project and Task Lists Organization** | Not enough data | Not enough data | | **Project Templates** | Not enough data | Not enough data | | **Budgeting and Cost Estimation** | Not enough data | Not enough data | | **Team Member Roles** | Not enough data | Not enough data | | **Automated Alerts and Notficiations** | Not enough data | Not enough data | #### Content Planning | Feature | Microsoft Planner | Trello | |---|---|---| | **Content Organization** | Not enough data | Not enough data | | **Task Assignment** | Not enough data | Not enough data | | **Content Scheduling** | Not enough data | Not enough data | #### Marketing Campaign Performance | Feature | Microsoft Planner | Trello | |---|---|---| | **Performance and ROI Tracking** | Not enough data | Not enough data | | **Activity Tracking** | Not enough data | Not enough data | #### Agentic AI - Marketing Calendar | Feature | Microsoft Planner | Trello | |---|---|---| | **Autonomous Task Execution** | Not enough data | Not enough data | | **Multi-step Planning** | Not enough data | Not enough data | | **Cross-system Integration** | Not enough data | Not enough data | | **Proactive Assistance** | Not enough data | Not enough data | #### Other Features | Feature | Microsoft Planner | Trello | |---|---|---| | **Integrations** | Not enough data | Not enough data | | **Reporting** | Not enough data | Not enough data | ### Task Management | Product | Score | Reviews | |---|---|---| | **Microsoft Planner** | 8.0/10 | 116 | | **Trello** | 8.7/10 | 2139 | #### Task Creation | Feature | Microsoft Planner | Trello | |---|---|---| | **Creation & Assignment** | 8.8 (111 reviews) | 9.1 (1798 reviews) | | **Due Dates** | 8.9 (109 reviews) | 8.9 (1783 reviews) | | **Drag & Drop** | 8.6 (99 reviews) | 9.3 (1804 reviews) | | **Mass Updates** | 7.4 (86 reviews) | 8.3 (1405 reviews) | #### Task Management | Feature | Microsoft Planner | Trello | |---|---|---| | **Task Prioritization** | 8.6 (101 reviews) | 9.0 (1779 reviews) | | **To-Do Lists** | 8.9 (99 reviews) | 9.1 (1788 reviews) | | **Dependencies** | 7.3 (92 reviews) | Feature Not Available | | **Recurring Tasks** | 7.9 (90 reviews) | 8.6 (1466 reviews) | #### Generative AI | Feature | Microsoft Planner | Trello | |---|---|---| | **AI Text Generation** | 6.9 (45 reviews) | Feature Not Available | | **AI Text Summarization** | 7.1 (44 reviews) | 7.2 (185 reviews) | ### Work Management | Product | Score | Reviews | |---|---|---| | **Microsoft Planner** | 7.7/10 | 8 | | **Trello** | N/A | N/A | #### Automation | Feature | Microsoft Planner | Trello | |---|---|---| | **Workflows** | 7.4 (7 reviews) | Not enough data | | **Customization** | 6.9 (6 reviews) | Not enough data | | **Data repository** | 7.1 (7 reviews) | Not enough data | #### Administration | Feature | Microsoft Planner | Trello | |---|---|---| | **Permissions** | 7.6 (7 reviews) | Not enough data | | **Procedures** | 7.9 (7 reviews) | Not enough data | | **Remote Work** | 9.3 (7 reviews) | Not enough data | #### Project management | Feature | Microsoft Planner | Trello | |---|---|---| | **Task Prioritization** | 8.6 (7 reviews) | Not enough data | | **Dependencies** | 6.7 (5 reviews) | Not enough data | | **Planning** | 8.1 (6 reviews) | Not enough data | | **Views** | 7.2 (6 reviews) | Not enough data | | **Scheduling** | 7.5 (6 reviews) | Not enough data | | **Critical Path** | 6.7 (6 reviews) | Not enough data | | **Dashboards** | 7.2 (6 reviews) | Not enough data | #### Workload | Feature | Microsoft Planner | Trello | |---|---|---| | **Resource Allocation** | 8.6 (6 reviews) | Not enough data | | **Workspace** | 8.3 (6 reviews) | Not enough data | | **Configuration** | 6.3 (5 reviews) | Not enough data | | **Insights** | 6.0 (5 reviews) | Not enough data | #### Communication & Collaboration | Feature | Microsoft Planner | Trello | |---|---|---| | **Communication Channels** | 7.0 (5 reviews) | Not enough data | | **Document Management** | Not enough data | Not enough data | | **Collaboration** | 9.3 (5 reviews) | Not enough data | #### Cost Management | Feature | Microsoft Planner | Trello | |---|---|---| | **Project Budgeting** | Not enough data | Not enough data | | **Time & Expense** | 8.0 (5 reviews) | Not enough data | | **Profitability** | Not enough data | Not enough data | #### Integration | Feature | Microsoft Planner | Trello | |---|---|---| | **Front Office** | 8.3 (5 reviews) | Not enough data | | **Back Office** | 8.3 (5 reviews) | Not enough data | | **External data** | 8.7 (5 reviews) | Not enough data | #### Generative AI | Feature | Microsoft Planner | Trello | |---|---|---| | **AI Text Generation** | Not enough data | Not enough data | | **AI Text Summarization** | Not enough data | Not enough data | #### Agentic AI - Work Management | Feature | Microsoft Planner | Trello | |---|---|---| | **Autonomous Task Execution** | Not enough data | Not enough data | | **Multi-step Planning** | Not enough data | Not enough data | | **Cross-system Integration** | Not enough data | Not enough data | | **Natural Language Interaction** | Not enough data | Not enough data | ### Project Collaboration | Product | Score | Reviews | |---|---|---| | **Microsoft Planner** | N/A | N/A | | **Trello** | N/A | N/A | #### Communication | Feature | Microsoft Planner | Trello | |---|---|---| | **Chat** | Not enough data | Not enough data | | **Discussions** | Not enough data | Not enough data | | **External** | Not enough data | Not enough data | | **Feedback** | Not enough data | Not enough data | | **Announcements** | Not enough data | Not enough data | #### Content & Documents | Feature | Microsoft Planner | Trello | |---|---|---| | **File Sharing** | Not enough data | Not enough data | | **Notes** | Not enough data | Not enough data | | **Search** | Not enough data | Not enough data | | **Versioning** | Not enough data | Not enough data | #### Controls | Feature | Microsoft Planner | Trello | |---|---|---| | **Custom Views** | Not enough data | Not enough data | | **Followers** | Not enough data | Not enough data | | **User Management** | Not enough data | Not enough data | | **Calendars** | Not enough data | Not enough data | | **Public Sharing** | Not enough data | Not enough data | #### Project Management | Feature | Microsoft Planner | Trello | |---|---|---| | **Task Management** | Not enough data | Not enough data | | **Planning** | Not enough data | Not enough data | | **Visibility** | Not enough data | Not enough data | | **Integration** | Not enough data | Not enough data | #### Remote Collaboration | Feature | Microsoft Planner | Trello | |---|---|---| | **Alignment** | Not enough data | Not enough data | | **Accountability** | Not enough data | Not enough data | | **Connectivity** | Not enough data | Not enough data | | **Offline Mode** | Not enough data | Not enough data | #### Generative AI | Feature | Microsoft Planner | Trello | |---|---|---| | **AI Text Generation** | Not enough data | Not enough data | | **AI Text Summarization** | Not enough data | Not enough data | #### Agentic AI - Project Collaboration | Feature | Microsoft Planner | Trello | |---|---|---| | **Multi-step Planning** | Not enough data | Not enough data | | **Cross-system Integration** | Not enough data | Not enough data | --- ## Categories **Shared Categories (1):** [Task Management Software](https://www.g2.com/categories/task-management-software) **Unique to Microsoft Planner (3):** [Marketing Calendar Software](https://www.g2.com/categories/marketing-calendar), [Project Collaboration Software](https://www.g2.com/categories/project-collaboration), [Work Management Software](https://www.g2.com/categories/work-management) --- ## Reviewer Demographics ### By Company Size | Segment | Microsoft Planner | Trello | |---|---|---| | **Small-Business** | 29.2% | 54.6% | | **Mid-Market** | 33.9% | 30.1% | | **Enterprise** | 36.9% | 15.3% | ### By Industry #### Microsoft Planner - **Information Technology and Services:** 18.7% - **Computer Software:** 6.5% - **Marketing and Advertising:** 4.8% - **Education Management:** 4.8% - **Higher Education:** 3.9% - **Retail:** 3.9% - **Construction:** 3.5% - **Non-Profit Organization Management:** 3.0% - **Financial Services:** 2.6% - **Automotive:** 2.6% - **Other:** 45.7% #### Trello - **Computer Software:** 12.1% - **Information Technology and Services:** 11.3% - **Marketing and Advertising:** 9.3% - **Education Management:** 4.3% - **Internet:** 3.6% - **Non-Profit Organization Management:** 3.1% - **Higher Education:** 2.9% - **Financial Services:** 2.5% - **Retail:** 1.9% - **Hospital & Health Care:** 1.7% - **Other:** 47.2% --- ## Alternatives ### Alternatives to Microsoft Planner - [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17056 reviews) - [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13836 reviews) - [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (13583 reviews) - [Wrike](https://www.g2.com/products/wrike/reviews) — 4.2/5 stars (4539 reviews) - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22657 reviews) - [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1215 reviews) - [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5488 reviews) - [Airtable](https://www.g2.com/products/airtable/reviews) — 4.6/5 stars (3284 reviews) - [Todoist](https://www.g2.com/products/todoist/reviews) — 4.5/5 stars (825 reviews) - [Workfront](https://www.g2.com/products/workfront/reviews) — 4.1/5 stars (1233 reviews) ### Alternatives to Trello - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) — 4.4/5 stars (22657 reviews) - [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) — 4.7/5 stars (17056 reviews) - [Asana](https://www.g2.com/products/asana/reviews) — 4.4/5 stars (13836 reviews) - [ClickUp](https://www.g2.com/products/clickup/reviews) — 4.6/5 stars (13583 reviews) - [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5488 reviews) - [Wrike](https://www.g2.com/products/wrike/reviews) — 4.2/5 stars (4539 reviews) - [Airtable](https://www.g2.com/products/airtable/reviews) — 4.6/5 stars (3284 reviews) - [Microsoft Project & Portfolio Management](https://www.g2.com/products/microsoft-microsoft-project-portfolio-management/reviews) — 4.0/5 stars (1627 reviews) - [Workfront](https://www.g2.com/products/workfront/reviews) — 4.1/5 stars (1233 reviews) - [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) — 4.4/5 stars (1215 reviews) --- ## Top Discussions ### Microsoft Planner - Title: [What is Microsoft Planner used for?](https://www.g2.com/discussions/what-is-microsoft-planner-used-for) — 2 comments > **Top comment:** "It is virtual and visual task management application that helps use to create, assign and organize works or tasks. We can plan and schedule or everyday..." - Title: [Is Microsoft planner going away?](https://www.g2.com/discussions/is-microsoft-planner-going-away) — 1 comment > **Top comment:** "It is unlikely, since half of the large companies usually use microsoft products, where planner can do wonders with the data and tasks of the work teams." - Title: [What can Microsoft planner do?](https://www.g2.com/discussions/what-can-microsoft-planner-do) — 1 comment > **Top comment:** "Planner is great for sharing tasks between team members. You can create so called "Buckets" and put in them topic related task cards. Then appoint the card..." - Title: [Construction](https://www.g2.com/discussions/28014-construction) — 1 comment, 1 upvote > **Top comment:** "Replacing a dock decking is a necessary part of general dock maintenance, as it can become weathered and worn over time. Replacing a dock decking can be..." ### Trello - Title: [Can I use trello offline?](https://www.g2.com/discussions/can-i-use-trello-offline) — 14 comments, 1 upvote > **Top comment:** "If you are using it on your phone or tablet as an app it will work offline and update once you get back online." - Title: [Can you use Trello for free?](https://www.g2.com/discussions/can-you-use-trello-for-free) — 13 comments, 6 upvotes > **Top comment:** "Yes" - Title: [Does trello sync across devices?](https://www.g2.com/discussions/does-trello-sync-across-devices) — 10 comments, 1 upvote > **Top comment:** "Yes Trello will sync across all devices." - Title: [What do you use Trello for?](https://www.g2.com/discussions/what-do-you-use-trello-for) — 7 comments, 2 upvotes > **Top comment:** "Projects at work and at home. For example when we were upgrading our ERP system we used it to track different steps of the upgrade/transfer to different..." - Title: [What is Trello used for?](https://www.g2.com/discussions/what-is-trello-used-for) — 6 comments, 4 upvotes > **Top comment:** "Project management and task tracking" --- **Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/microsoft-planner-vs-trello)