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Compare Microsoft Planner and Smartsheet 
Featured Products
At a Glance
Market Segments
Enterprise (37.7% of reviews)
Mid-Market (41.1% of reviews)
Entry-Level Pricing
Starting at $33.75
$9.00 1 user Per Month
Microsoft Planner
Star Rating
(228)4.2 out of 5
Market Segments
Enterprise (37.7% of reviews)
Pros & Cons
Entry-Level Pricing
Starting at $33.75
Browse all 4 pricing plansSmartsheet
Star Rating
(21,425)4.4 out of 5
Market Segments
Mid-Market (41.1% of reviews)
Pros & Cons
Entry-Level Pricing
$9.00 1 user Per Month
Free Trial is available
Browse all 3 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- G2 reviewers report that Smartsheet excels in overall user satisfaction, boasting a higher G2 Score compared to Microsoft Planner. Users appreciate its intuitive interface and customizable sheets, which help teams effectively track tasks, deadlines, and resources in one place.
- Users say that Microsoft Planner shines in its seamless integration with Microsoft 365, making it particularly appealing for organizations already using tools like Teams and Outlook. The visual task boards and easy drag-and-drop functionality are frequently highlighted as features that enhance task management.
- Reviewers mention that Smartsheet's flexibility is a significant advantage, allowing for clear organization of tasks, timelines, and dependencies. This capability is often praised for keeping teams aligned with real-time updates, which is crucial for project tracking.
- According to verified reviews, Microsoft Planner is noted for its simplicity and ease of setup, with users finding it intuitive to manage tasks. The custom color labels feature is particularly appreciated, as it allows for quick visual organization of tasks by priority or area.
- G2 reviewers highlight that while Smartsheet has a robust feature set for project collaboration, it may require more configuration to meet specific workflow needs. Some users have noted challenges in adapting the tool to their unique processes.
- Users report that Microsoft Planner, despite its strengths, has limitations in advanced project management features compared to Smartsheet. While it offers a straightforward approach to task management, some users feel it lacks the depth needed for more complex project requirements.
Pricing
Entry-Level Pricing
Microsoft Planner
Microsoft Planner
Starting at $33.75
Included in Microsoft 365 plans.
- Real-time collaboration, commenting, and sharing using the Planner app in Microsoft Teams or the Planner web app
- Creation and management of content-rich tasks with features including files, checklists, and labels
- Tasks organized by My Day, My Tasks, and Assigned to me
Smartsheet
Pro
$9.00
1 user Per Month
For people and teams that want to track, share, and manage projects.
Includes:
- Up to 10 editors (paid license required to edit)
- Unlimited free viewers
- Unlimited sheets, reports, and forms
Free Trial
Microsoft Planner
Free Trial is available
Smartsheet
Free Trial is available
Ratings
Meets Requirements
8.5
185
8.5
18,132
Ease of Use
8.8
189
8.4
18,373
Ease of Setup
9.1
54
8.3
10,164
Ease of Admin
9.1
43
8.5
7,616
Quality of Support
8.3
139
8.3
14,038
Has the product been a good partner in doing business?
8.6
36
8.6
7,065
Product Direction (% positive)
8.7
184
8.6
17,625
Features by Category
Tasks
Not enough data
8.7
10063
|
Verified
Not enough data
8.8
10067
|
Verified
Not enough data
8.5
9788
|
Verified
Not enough data
8.4
9467
|
Verified
Not enough data
8.1
9273
|
Verified
Not enough data
Feature Not Available
Not enough data
8.1
9340
|
Verified
Not enough data
8.0
8800
|
Verified
Projects
Not enough data
8.6
9286
|
Verified
Not enough data
8.3
8631
|
Verified
Not enough data
8.2
8747
|
Verified
Not enough data
8.0
8662
|
Verified
Not enough data
8.2
8833
|
Verified
Not enough data
7.6
7601
|
Verified
Not enough data
8.0
8303
|
Verified
Not enough data
8.1
8864
|
Verified
Not enough data
7.8
7843
|
Verified
Not enough data
7.6
7446
|
Verified
Not enough data
7.6
7265
|
Verified
Resource Management
Not enough data
7.6
7741
|
Verified
Not enough data
7.6
7809
|
Verified
Not enough data
8.1
8441
|
Verified
Project Monitoring
Not enough data
7.8
7453
|
Verified
Not enough data
7.7
7562
|
Verified
Not enough data
8.2
8613
|
Verified
Generative AI
Not enough data
6.0
3063
Not enough data
6.1
3047
Agentic AI - Project Management
Not enough data
5.6
925
Not enough data
5.9
924
Not enough data
5.7
919
Not enough data
5.7
915
Not enough data
5.7
915
Not enough data
5.6
912
Not enough data
5.8
914
Portfolio Management
Not enough data
7.9
4814
Not enough data
8.5
5519
Not enough data
8.0
5000
Not enough data
7.7
4604
Project Management
Not enough data
8.2
5421
Not enough data
8.3
5497
Not enough data
7.7
4624
Resource Management
Not enough data
7.8
4755
Not enough data
7.8
4824
Not enough data
7.9
4774
Data & Analytics
Not enough data
8.0
4985
Not enough data
8.0
5163
Not enough data
8.1
5077
Not enough data
7.5
4447
Strategy - Project and Portfolio Management
Not enough data
6.7
2051
Not enough data
7.6
2082
Not enough data
7.9
2060
Not enough data
7.6
2058
Not enough data
7.8
2052
Not enough data
7.6
2052
Not enough data
7.2
2033
Not enough data
7.6
2047
Not enough data
7.5
2035
Not enough data
7.8
2040
Setup
Not enough data
8.3
5156
Not enough data
Feature Not Available
Not enough data
8.1
5020
Not enough data
8.5
5392
Management
Not enough data
Feature Not Available
Not enough data
8.1
4651
Not enough data
7.5
4366
Generative AI
Not enough data
6.3
1817
Agentic AI - Workflow Management
Not enough data
5.9
406
Not enough data
5.9
408
Not enough data
5.9
403
Not enough data
5.9
399
Not enough data
5.9
398
Not enough data
5.9
400
Not enough data
6.1
401
Functionality
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Platform Basics
Not enough data
8.3
1037
Not enough data
8.7
1226
Not enough data
8.5
1167
Not enough data
8.0
1005
Not enough data
8.6
1166
Not enough data
8.7
1192
Content Planning
Not enough data
8.6
1185
Not enough data
8.9
1236
Not enough data
8.6
1117
Marketing Campaign Performance
Not enough data
8.0
882
Not enough data
8.4
1033
Agentic AI - Marketing Calendar
Not enough data
5.1
43
Not enough data
5.2
45
Not enough data
5.1
45
Not enough data
5.0
45
Other Features
Not enough data
7.9
987
Not enough data
8.3
1015
Task Creation
8.8
104
8.7
7311
8.8
103
8.8
7393
8.6
99
8.3
6925
7.4
86
7.8
6116
Task Management
8.5
99
8.5
7069
8.9
98
8.5
6979
7.3
90
8.1
6638
7.9
90
8.2
6464
Generative AI
7.0
44
6.2
2414
7.1
43
6.2
2416
Automation
7.4
7
8.5
4249
6.9
6
8.3
4203
7.1
7
8.1
3938
Administration
7.6
7
8.2
4103
7.5
6
8.1
3884
9.2
6
8.8
4101
Project management
8.3
6
8.7
4167
6.7
5
8.2
3895
8.1
6
8.6
4177
7.2
6
8.3
4028
7.5
6
8.4
3946
6.7
6
8.0
3623
7.2
6
8.3
4066
Workload
8.6
6
8.0
3695
8.3
6
8.3
3937
6.3
5
8.0
3739
6.0
5
7.9
3553
Communication & Collaboration
7.0
5
8.1
3723
Not enough data
8.3
3918
9.3
5
8.8
4116
Cost Management
Not enough data
7.7
3428
8.0
5
7.8
3422
Not enough data
7.5
3233
Integration
8.3
5
7.4
3275
8.3
5
7.4
3325
8.7
5
7.4
3356
Generative AI
Not enough data
6.5
1654
Not enough data
6.5
1660
Agentic AI - Work Management
Not enough data
5.8
363
Not enough data
6.0
361
Not enough data
5.8
361
Not enough data
5.8
359
Communication
Not enough data
7.2
5664
Not enough data
7.6
6046
Not enough data
7.5
5802
Not enough data
7.7
5828
Not enough data
Feature Not Available
Content & Documents
Not enough data
8.4
7184
Not enough data
8.4
7125
Not enough data
8.0
6871
Not enough data
7.8
6096
Controls
Not enough data
8.0
6468
Not enough data
7.6
5487
Not enough data
8.2
6801
Not enough data
Feature Not Available
Not enough data
7.9
6084
Project Management
Not enough data
8.8
7424
Not enough data
8.7
7297
Not enough data
8.6
7162
Not enough data
7.9
6148
Remote Collaboration
Not enough data
8.4
6558
Not enough data
8.5
6738
Not enough data
8.4
6630
Not enough data
Feature Not Available
Generative AI
Not enough data
6.3
2273
Not enough data
6.3
2277
Agentic AI - Project Collaboration
Not enough data
5.7
427
Not enough data
5.6
427
Categories
Categories
Shared Categories
Microsoft Planner and Smartsheet are categorized as Task Management, Marketing Calendar, Project Collaboration, and Work Management
Unique Categories
Microsoft Planner has no unique categories
Smartsheet is categorized as Privacy Impact Assessment (PIA), Workflow Management, Project and Portfolio Management, and Project Management
Reviews
Reviewers' Company Size
Microsoft Planner
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Smartsheet
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Information Technology and Services
19.3%
Computer Software
5.8%
Marketing and Advertising
4.9%
Education Management
4.9%
Retail
4.0%
Other
61.0%
Information Technology and Services
7.6%
Construction
7.2%
Hospital & Health Care
5.2%
Marketing and Advertising
4.6%
Computer Software
4.6%
Other
70.7%
Discussions
Construction
1 Comment
CJ
Replacing a dock decking is a necessary part of general dock maintenance, as it can become weathered and worn over time. Replacing a dock decking can be...Read more
Is Microsoft planner going away?
1 Comment
EC
It is unlikely, since half of the large companies usually use microsoft products, where planner can do wonders with the data and tasks of the work teams.Read more
What can Microsoft planner do?
1 Comment
IK
Planner is great for sharing tasks between team members. You can create so called "Buckets" and put in them topic related task cards. Then appoint the card...Read more
What can smartsheet be used for?
57 Comments
WA
It has a wide range of functionalities for project management or even asset management. Read more
Why is smartsheet bad?
34 Comments
NK
Complexity: Smartsheet has a fairly steep learning curve, especially for users who are not tech-savvy or unfamiliar with project management tools.
Limited...Read more
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