# M-Files, Microsoft SharePoint vs Hyland OnBase Comparison

| | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Star Rating** | 4.4 out of 5 | 4.0 out of 5 | 4.4 out of 5 | 
| **Total Reviews** | 273 | 8,950 | 324 | 
| **Largest Market Segment** | Mid-Market (49.6% of reviews) | Enterprise (49.8% of reviews) | Enterprise (52.4% of reviews) | 
| **Entry Level Price** | Contact Vendor for Pricing | $20 user/month | No pricing available | 

---
## Top Pros & Cons

### M-Files

Pros:
- Ease of Use (93 reviews)
- Document Management (52 reviews)

Cons:
- Learning Curve (32 reviews)
- Training Required (26 reviews)

### Microsoft SharePoint

Pros:
- Ease of Use (130 reviews)
- Team Collaboration (113 reviews)

Cons:
- Understanding Difficulty (43 reviews)
- Difficult Setup (41 reviews)

### Hyland OnBase

Pros:
- Ease of Use (31 reviews)
- Document Management (22 reviews)

Cons:
- Missing Features (17 reviews)
- Update Issues (12 reviews)

---
## Ratings Comparison
| Rating | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
  | **Meets Requirements** | 8.8 (221 reviews) | 8.5 (7546 reviews) | 8.8 (165 reviews) | 
  | **Ease of Use** | 8.5 (222 reviews) | 7.8 (7599 reviews) | 8.3 (287 reviews) | 
  | **Ease of Setup** | 8.2 (181 reviews) | 7.5 (2051 reviews) | 7.6 (199 reviews) | 
  | **Ease of Admin** | 7.7 (87 reviews) | 7.6 (1689 reviews) | 8.1 (91 reviews) | 
  | **Quality of Support** | 8.5 (212 reviews) | 8.0 (5778 reviews) | 8.3 (148 reviews) | 
  | **Has the product been a good partner in doing business?** | 8.4 (86 reviews) | 8.2 (1517 reviews) | 8.9 (89 reviews) | 
  | **Product Direction (% positive)** | 8.9 (216 reviews) | 7.1 (7347 reviews) | 7.9 (159 reviews) | 

---
## Pricing

### M-Files

#### Entry-Level Pricing

Plan: Contact Vendor

Price: Contact Vendor for Pricing


[Learn more about M-Files](https://www.g2.com/products/m-files/reviews)

#### Free Trial

Yes

### Microsoft SharePoint

#### Entry-Level Pricing

Plan: Office 365 Enterprise E3

Price: $20 user/month

Description: annual commitment

Key Features:
- Team Sites
- External Sharing
- Content Management

[Browse all 3 editions](https://www.g2.com/products/microsoft-sharepoint/pricing)

#### Free Trial

No

### Hyland OnBase

#### Entry-Level Pricing

No pricing available

#### Free Trial

Yes

---
## Features Comparison By Category

### Cloud Content Collaboration

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | 9.3/10 | 48 |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | N/A | N/A |

#### File Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Device Syncing** | 9.5 (40 reviews) | Not enough data | Not enough data | 
| **Web Interface** | 9.2 (40 reviews) | Not enough data | Not enough data | 
| **File Type Support** | 9.6 (41 reviews) | Not enough data | Not enough data | 
| **Search** | 9.5 (42 reviews) | Not enough data | Not enough data | 
| **Mobile Apps** | 8.6 (40 reviews) | Not enough data | Not enough data | 

#### Agentic AI - Cloud Content Collaboration

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Autonomous Task Execution** | 8.7 (5 reviews) | Not enough data | Not enough data | 
| **Cross-system Integration** | 8.1 (6 reviews) | Not enough data | Not enough data | 
| **Natural Language Interaction** | 8.6 (6 reviews) | Not enough data | Not enough data | 

#### Collaboration

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **File following** | 9.3 (39 reviews) | Not enough data | Not enough data | 
| **File Sharing** | 9.4 (40 reviews) | Not enough data | Not enough data | 
| **Simultaneously Editing** | 9.2 (39 reviews) | Not enough data | Not enough data | 
| **Change Tracking / Audit Logs** | 9.3 (41 reviews) | Not enough data | Not enough data | 

#### Administration

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **User and Role Management** | 9.1 (39 reviews) | Not enough data | Not enough data | 
| **Policies and Controls** | 9.3 (38 reviews) | Not enough data | Not enough data | 
| **Device Management** | 9.1 (41 reviews) | Not enough data | Not enough data | 
| **Storage Limits** | 8.7 (38 reviews) | Not enough data | Not enough data | 
| **Storage Zones** | 8.9 (38 reviews) | Not enough data | Not enough data | 
| **Security** | 9.4 (39 reviews) | Not enough data | Not enough data | 

#### Platform

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Performance and Reliability** | 9.4 (38 reviews) | Not enough data | Not enough data | 
| **Reporting and Auditing** | 9.4 (36 reviews) | Not enough data | Not enough data | 
| **System of Record Integration** | 9.3 (34 reviews) | Not enough data | Not enough data | 
| **APIs** | 9.3 (32 reviews) | Not enough data | Not enough data | 

### Team Collaboration

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | N/A | N/A |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | N/A | N/A |

#### Communication

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Status Updates** | Not enough data | Not enough data | Not enough data | 
| **Instant Messaging** | Not enough data | Not enough data | Not enough data | 
| **Activity Feed** | Not enough data | Not enough data | Not enough data | 
| **Notifications** | Not enough data | Not enough data | Not enough data | 
| **Comments and Voting** | Not enough data | Not enough data | Not enough data | 
| **Discussions** | Not enough data | Not enough data | Not enough data | 
| **User Directory** | Not enough data | Not enough data | Not enough data | 
| **Online Status of Coworkers** | Not enough data | Not enough data | Not enough data | 

#### Content Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **File Sharing** | Not enough data | Not enough data | Not enough data | 
| **Document Collaboration** | Not enough data | Not enough data | Not enough data | 
| **Version Control** | Not enough data | Not enough data | Not enough data | 
| **Tagging** | Not enough data | Not enough data | Not enough data | 
| **Knowledge Base** | Not enough data | Not enough data | Not enough data | 
| **Surveys** | Not enough data | Not enough data | Not enough data | 

#### Productivity Tools

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Task Management** | Not enough data | Not enough data | Not enough data | 
| **Calendar** | Not enough data | Not enough data | Not enough data | 
| **Search** | Not enough data | Not enough data | Not enough data | 
| **Mobile** | Not enough data | Not enough data | Not enough data | 
| **Multi-Language Support** | Not enough data | Not enough data | Not enough data | 

#### Administration

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Moderation** | Not enough data | Not enough data | Not enough data | 
| **User, Role, and Access Management** | Not enough data | Not enough data | Not enough data | 
| **Performance and Reliability** | Not enough data | Not enough data | Not enough data | 

### HR Service Delivery

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | N/A | N/A |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | 9.3/10 | 14 |

#### Customization

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Customization** | Not enough data | Not enough data | 9.5 (10 reviews) | 
| **HR Integrations** | Not enough data | Not enough data | 9.4 (8 reviews) | 

#### HR Content

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Knowledge Management** | Not enough data | Not enough data | 9.5 (7 reviews) | 
| **Content Delivery** | Not enough data | Not enough data | 9.3 (9 reviews) | 
| **Document Management** | Not enough data | Not enough data | 9.3 (10 reviews) | 

#### Logistics

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Security** | Not enough data | Not enough data | 9.2 (10 reviews) | 
| **Employee Portal** | Not enough data | Not enough data | 9.4 (8 reviews) | 
| **AI ** | Not enough data | Not enough data | 9.2 (8 reviews) | 

#### Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Ticketing Platform** | Not enough data | Not enough data | 9.0 (7 reviews) | 
| **Single Sign-On** | Not enough data | Not enough data | 9.3 (9 reviews) | 
| **Business Process Management** | Not enough data | Not enough data | 9.2 (8 reviews) | 
| **Self-Service** | Not enough data | Not enough data | 9.0 (7 reviews) | 
| **Dashboard & Reporting** | Not enough data | Not enough data | 9.1 (9 reviews) | 

#### Generative AI

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **AI Text Generation** | Not enough data | Not enough data | Not enough data | 
| **AI Text Summarization** | Not enough data | Not enough data | Not enough data | 

### Workflow Management

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | 8.9/10 | 73 |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | N/A | N/A |

#### Setup

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Activities** | 9.1 (60 reviews) | Not enough data | Not enough data | 
| **Flows** | 9.0 (57 reviews) | Not enough data | Not enough data | 
| **Dependencies** | 8.9 (57 reviews) | Not enough data | Not enough data | 
| **Notifications** | 8.7 (61 reviews) | Not enough data | Not enough data | 

#### Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Updates** | 9.0 (59 reviews) | Not enough data | Not enough data | 
| **Audit Trail** | 8.8 (56 reviews) | Not enough data | Not enough data | 
| **Integration** | 9.0 (59 reviews) | Not enough data | Not enough data | 

#### Generative AI

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **AI Text Generation** | 8.4 (53 reviews) | Not enough data | Not enough data | 

#### Agentic AI - Workflow Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Autonomous Task Execution** | 9.0 (10 reviews) | Not enough data | Not enough data | 
| **Multi-step Planning** | 8.9 (11 reviews) | Not enough data | Not enough data | 
| **Cross-system Integration** | 8.8 (10 reviews) | Not enough data | Not enough data | 
| **Adaptive Learning** | 8.6 (11 reviews) | Not enough data | Not enough data | 
| **Natural Language Interaction** | 8.9 (11 reviews) | Not enough data | Not enough data | 
| **Proactive Assistance** | 8.9 (12 reviews) | Not enough data | Not enough data | 
| **Decision Making** | 8.9 (12 reviews) | Not enough data | Not enough data | 

### AP Automation

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | N/A | N/A |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | 9.1/10 | 20 |

#### Invoice Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Capture** | Not enough data | Not enough data | 9.2 (13 reviews) ✓ Verified | 
| **Supplier Portal** | Not enough data | Not enough data | 9.3 (12 reviews) ✓ Verified | 
| **Repository** | Not enough data | Not enough data | 9.2 (15 reviews) ✓ Verified | 

#### Invoice Processing

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Matching** | Not enough data | Not enough data | 9.4 (13 reviews) ✓ Verified | 
| **Payments** | Not enough data | Not enough data | 9.2 (14 reviews) ✓ Verified | 
| **Workflows** | Not enough data | Not enough data | 9.4 (15 reviews) ✓ Verified | 
| **Tax Compliance** | Not enough data | Not enough data | 8.7 (13 reviews) ✓ Verified | 

#### Analytics

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Due Dates** | Not enough data | Not enough data | 8.9 (14 reviews) ✓ Verified | 
| **Benchmarking** | Not enough data | Not enough data | Feature Not Available | 
| **KPIs** | Not enough data | Not enough data | 9.0 (12 reviews) ✓ Verified | 

#### Integration

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Accounting** | Not enough data | Not enough data | 9.2 (13 reviews) ✓ Verified | 
| **Payment Integration** | Not enough data | Not enough data | 9.3 (12 reviews) ✓ Verified | 
| **ERP** | Not enough data | Not enough data | 8.8 (15 reviews) ✓ Verified | 

#### Risk

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Analysis** | Not enough data | Not enough data | Feature Not Available | 
| **Identification** | Not enough data | Not enough data | 9.1 (9 reviews) | 
| **Scoring** | Not enough data | Not enough data | Feature Not Available | 

#### Recovery

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Recoup** | Not enough data | Not enough data | Feature Not Available | 
| **Reporting** | Not enough data | Not enough data | 9.2 (10 reviews) | 

#### Audit

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Filters** | Not enough data | Not enough data | 8.8 (7 reviews) | 
| **Post Audits** | Not enough data | Not enough data | Feature Not Available | 
| **Overpayments** | Not enough data | Not enough data | 9.3 (7 reviews) | 
| **Duplicates** | Not enough data | Not enough data | 8.8 (8 reviews) | 

#### Fraud

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Vendor Checks** | Not enough data | Not enough data | 9.2 (8 reviews) | 
| **Data Generation** | Not enough data | Not enough data | 8.8 (8 reviews) | 
| **Monitoring** | Not enough data | Not enough data | Feature Not Available | 

#### Agentic AI - AP Automation

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Autonomous Task Execution** | Not enough data | Not enough data | Not enough data | 
| **Proactive Assistance** | Not enough data | Not enough data | Not enough data | 
| **Decision Making** | Not enough data | Not enough data | Not enough data | 

### Engineering Document Management

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | 9.3/10 | 35 |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | N/A | N/A |

#### Data Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Document Identification** | 9.3 (33 reviews) | Not enough data | Not enough data | 
| **Workflows** | 9.2 (30 reviews) | Not enough data | Not enough data | 
| **Version Control** | 9.3 (28 reviews) | Not enough data | Not enough data | 

#### Dashboards

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Resource-based Reports** | 8.4 (29 reviews) | Not enough data | Not enough data | 
| **Data Visualization and Analysis** | 8.5 (29 reviews) | Not enough data | Not enough data | 
| **Quality-Based Reports** | 8.6 (29 reviews) | Not enough data | Not enough data | 
| **Automated Dashboards** | 8.6 (30 reviews) | Not enough data | Not enough data | 

#### Collaboration

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Change Tracking** | 9.3 (31 reviews) | Not enough data | Not enough data | 
| **Simultaneous Access** | 8.6 (28 reviews) | Not enough data | Not enough data | 
| **File Sharing** | 9.0 (33 reviews) | Not enough data | Not enough data | 
| **Commenting on Documents** | 9.3 (27 reviews) | Not enough data | Not enough data | 

#### Security

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Authorization** | 9.0 (29 reviews) | Not enough data | Not enough data | 
| **QR Code** | 8.8 (24 reviews) | Not enough data | Not enough data | 
| **Updates on Files** | 9.4 (29 reviews) | Not enough data | Not enough data | 

### Business Process Management

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | N/A | N/A |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | 8.5/10 | 61 |

#### Generative AI

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **AI Text Generation** | Not enough data | Not enough data | 7.9 (7 reviews) | 
| **AI Text Summarization** | Not enough data | Not enough data | 7.9 (7 reviews) | 

#### Process Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Process Overview** | Not enough data | Not enough data | 8.6 (49 reviews) | 
| **Process Analysis** | Not enough data | Not enough data | 8.4 (48 reviews) | 
| **Real-Time Process Monitoring** | Not enough data | Not enough data | 8.6 (49 reviews) | 
| **Unstructured Processes** | Not enough data | Not enough data | 8.1 (21 reviews) | 
| **API Connection** | Not enough data | Not enough data | 8.8 (22 reviews) | 
| **Intelligence** | Not enough data | Not enough data | Feature Not Available | 
| **Document Approval** | Not enough data | Not enough data | 9.2 (21 reviews) | 

#### Customization

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Document Generation** | Not enough data | Not enough data | 8.7 (53 reviews) | 
| **Process Design** | Not enough data | Not enough data | 8.2 (49 reviews) | 
| **Process Repository** | Not enough data | Not enough data | 8.5 (45 reviews) | 
| **No-Code App Development** | Not enough data | Not enough data | 8.5 (36 reviews) | 
| **Low-Code App Development** | Not enough data | Not enough data | 8.5 (37 reviews) | 

#### Collaboration

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Permissions for Sharing** | Not enough data | Not enough data | 8.4 (48 reviews) | 
| **Data Unification** | Not enough data | Not enough data | 8.7 (51 reviews) | 
| **Accessibility** | Not enough data | Not enough data | 8.6 (53 reviews) | 
| **Process Routing** | Not enough data | Not enough data | 8.9 (49 reviews) | 

#### Agentic AI - Business Process Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Multi-step Planning** | Not enough data | Not enough data | Not enough data | 
| **Autonomous Task Execution** | Not enough data | Not enough data | Not enough data | 
| **Cross-system Integration** | Not enough data | Not enough data | Not enough data | 
| **Adaptive Learning** | Not enough data | Not enough data | Not enough data | 
| **Natural Language Interaction** | Not enough data | Not enough data | Not enough data | 
| **Proactive Assistance** | Not enough data | Not enough data | Not enough data | 
| **Decision Making** | Not enough data | Not enough data | Not enough data | 

#### Process Development

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Process Routing** | Not enough data | Not enough data | 9.3 (20 reviews) | 

### IT Documentation

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | 9.3/10 | 61 |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | N/A | N/A |

#### Management and Discovery - IT Documentation

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Search and Indexing** | 9.1 (56 reviews) | Not enough data | Not enough data | 
| **Version Control** | 9.3 (54 reviews) | Not enough data | Not enough data | 
| **Access and Permissions** | 9.4 (53 reviews) | Not enough data | Not enough data | 

#### Operations - IT Documentation

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Integrations** | 9.2 (51 reviews) | Not enough data | Not enough data | 
| **Automation** | 8.9 (50 reviews) | Not enough data | Not enough data | 
| **Reporting** | 9.4 (54 reviews) | Not enough data | Not enough data | 

### Enterprise Content Management (ECM)

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | 8.6/10 | 196 |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | 8.4/10 | 106 |

#### Agentic AI - Enterprise Content Management (ECM)

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Autonomous Task Execution** | 8.0 (20 reviews) | Not enough data | Not enough data | 
| **Natural Language Interaction** | 8.2 (18 reviews) | Not enough data | Not enough data | 
| **Decision Making** | 8.3 (19 reviews) | Not enough data | Not enough data | 

#### File Management

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **File Type Support** | 9.2 (132 reviews) | Not enough data | 8.6 (89 reviews) | 
| **Metadata** | 9.1 (137 reviews) | Not enough data | 8.8 (73 reviews) | 
| **OCR Scanning** | 8.3 (97 reviews) | Not enough data | 8.5 (68 reviews) | 
| **Versioning** | 9.1 (118 reviews) | Not enough data | 8.8 (67 reviews) | 
| **Collaboration** | 8.6 (120 reviews) | Not enough data | 8.2 (72 reviews) | 
| **Document Assembly** | 8.5 (112 reviews) | Not enough data | 8.4 (67 reviews) | 
| **Form Creation** | 8.1 (96 reviews) | Not enough data | 8.4 (70 reviews) | 
| **Portals and Sites** | 8.2 (92 reviews) | Not enough data | 8.0 (62 reviews) | 
| **Disposition** | 8.3 (101 reviews) | Not enough data | 8.2 (57 reviews) | 
| **Search** | 9.0 (135 reviews) | Not enough data | 8.6 (91 reviews) | 
| **Web Interface** | 8.7 (118 reviews) | Not enough data | 8.3 (74 reviews) | 
| **Mobile Apps** | 8.4 (101 reviews) | Not enough data | 7.0 (41 reviews) | 

#### Workflow

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Process Automation** | 8.7 (121 reviews) | Not enough data | 9.1 (84 reviews) | 
| **Conditions** | 8.5 (119 reviews) | Not enough data | 8.7 (74 reviews) | 
| **Activities** | 8.5 (112 reviews) | Not enough data | 8.6 (68 reviews) | 
| **Records Management** | 8.8 (112 reviews) | Not enough data | 9.0 (79 reviews) | 
| **Case Management** | 8.6 (100 reviews) | Not enough data | 8.7 (58 reviews) | 

#### Platform

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Internationalization** | 8.9 (95 reviews) | Not enough data | 8.5 (42 reviews) | 
| **Performance and Reliability** | 8.7 (130 reviews) | Not enough data | 8.6 (85 reviews) | 
| **Reporting and Auditing** | 8.3 (112 reviews) | Not enough data | 8.5 (72 reviews) | 
| **System of Record Integration** | 8.6 (111 reviews) | Not enough data | 8.7 (74 reviews) | 
| **APIs** | 8.5 (97 reviews) | Not enough data | 8.5 (64 reviews) | 

### Employee Intranet

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | N/A | N/A |
| **Microsoft SharePoint** | 8.4/10 | 324 |
| **Hyland OnBase** | N/A | N/A |

#### Agentic AI - Employee Intranet

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Autonomous Task Execution** | Not enough data | 8.3 (250 reviews) | Not enough data | 
| **Adaptive Learning** | Not enough data | 8.4 (245 reviews) | Not enough data | 

### Accounting & Finance

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | N/A | N/A |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | N/A | N/A |

#### Agentic AI - Accounting & Finance

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Autonomous Task Execution** | Not enough data | Not enough data | Not enough data | 

### No-Code Development Platforms

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | N/A | N/A |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | 8.7/10 | 5 |

#### User Interface Design

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **WYSIWYG Editor** | Not enough data | Not enough data | 8.7 (5 reviews) | 
| **Customized Branding** | Not enough data | Not enough data | Not enough data | 
| **App Templates** | Not enough data | Not enough data | Not enough data | 
| **Workflow Management** | Not enough data | Not enough data | Not enough data | 

#### Data Control

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Data Migration** | Not enough data | Not enough data | Not enough data | 
| **Data Synchronization** | Not enough data | Not enough data | Not enough data | 
| **Data Security** | Not enough data | Not enough data | Not enough data | 

#### Publishing

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Application Deployment** | Not enough data | Not enough data | Not enough data | 
| **Platform Compatibility** | Not enough data | Not enough data | Not enough data | 
| **Lifecycle Management** | Not enough data | Not enough data | Not enough data | 

#### Agentic AI - No-Code Development Platforms

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Adaptive Learning** | Not enough data | Not enough data | Not enough data | 
| **Natural Language Interaction** | Not enough data | Not enough data | Not enough data | 
| **Proactive Assistance** | Not enough data | Not enough data | Not enough data | 

### Knowledge Management

| Product | Score | Reviews |
|---|---|---|
| **M-Files** | N/A | N/A |
| **Microsoft SharePoint** | N/A | N/A |
| **Hyland OnBase** | N/A | N/A |

#### Knowledge Base

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Q & A** | Not enough data | Not enough data | Not enough data | 
| **Link Sharing** | Not enough data | Not enough data | Not enough data | 
| **Searchable** | Not enough data | Not enough data | Not enough data | 

#### Security

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Verification** | Not enough data | Not enough data | Not enough data | 
| **Role-Based Permission** | Not enough data | Not enough data | Not enough data | 
| **Public vs Private** | Not enough data | Not enough data | Not enough data | 

#### Content

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Trackable Analytics** | Not enough data | Not enough data | Not enough data | 
| **Import** | Not enough data | Not enough data | Not enough data | 
| **File Viewing** | Not enough data | Not enough data | Not enough data | 
| **Update Notifications** | Not enough data | Not enough data | Not enough data | 

#### Communication

| Feature | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Social Features** | Not enough data | Not enough data | Not enough data | 
| **Tagging ** | Not enough data | Not enough data | Not enough data | 
| **Upload ** | Not enough data | Not enough data | Not enough data | 
| **Comments** | Not enough data | Not enough data | Not enough data | 

---
## Categories

**Unique to M-Files (6):** [Document Management Software](https://www.g2.com/categories/document-management), [Engineering Document Management Software](https://www.g2.com/categories/engineering-document-management), [Cloud Content Collaboration Software](https://www.g2.com/categories/cloud-content-collaboration), [Enterprise Content Management (ECM) Systems](https://www.g2.com/categories/enterprise-content-management-ecm), [Workflow Management Software](https://www.g2.com/categories/workflow-management), [IT Documentation Software](https://www.g2.com/categories/it-documentation)

**Unique to Microsoft SharePoint (1):** [Employee Intranet Software](https://www.g2.com/categories/employee-intranet)

**Unique to Hyland OnBase (6):** [HR Service Delivery Software](https://www.g2.com/categories/hr-service-delivery), [Accounts Payable Automation Software](https://www.g2.com/categories/ap-automation), [Business Process Management Software](https://www.g2.com/categories/business-process-management), [Enterprise Content Management (ECM) Systems](https://www.g2.com/categories/enterprise-content-management-ecm), [No-Code Development Platforms](https://www.g2.com/categories/no-code-development-platforms), [Document Management Software](https://www.g2.com/categories/document-management)


---
## Reviewer Demographics

### By Company Size

| Segment | M-Files | Microsoft SharePoint | Hyland OnBase | 
|---|---|---|---|
| **Small-Business** | 33.3% | 17.0% | 5.9% | 
| **Mid-Market** | 49.6% | 33.2% | 41.7% | 
| **Enterprise** | 17.1% | 49.8% | 52.4% | 

### By Industry

#### M-Files

- **Information Technology and Services:** 16.7%
- **Marketing and Advertising:** 4.8%
- **Construction:** 4.8%
- **Oil & Energy:** 4.8%
- **Computer Software:** 4.4%
- **Financial Services:** 4.4%
- **Automotive:** 4.0%
- **Computer & Network Security:** 3.5%
- **Information Services:** 3.5%
- **Real Estate:** 2.6%
- **Other:** 46.3%

#### Microsoft SharePoint

- **Information Technology and Services:** 11.0%
- **Financial Services:** 5.9%
- **Hospital & Health Care:** 5.5%
- **Computer Software:** 4.5%
- **Education Management:** 4.0%
- **Higher Education:** 3.9%
- **Accounting:** 3.1%
- **Non-Profit Organization Management:** 3.1%
- **Insurance:** 2.7%
- **Retail:** 2.7%
- **Other:** 53.5%

#### Hyland OnBase

- **Government Administration:** 14.0%
- **Higher Education:** 13.7%
- **Financial Services:** 10.4%
- **Hospital & Health Care:** 9.4%
- **Insurance:** 9.4%
- **Banking:** 4.9%
- **Education Management:** 3.9%
- **Government Relations:** 2.6%
- **Information Technology and Services:** 2.6%
- **Health, Wellness and Fitness:** 2.3%
- **Other:** 26.7%

---
## Alternatives

### Alternatives to M-Files

- [DocuWare](https://www.g2.com/products/docuware/reviews) — 4.4/5 stars (250 reviews)
- [Laserfiche](https://www.g2.com/products/laserfiche/reviews) — 4.7/5 stars (1246 reviews)
- [Revver](https://www.g2.com/products/revver/reviews) — 4.3/5 stars (388 reviews)
- [OpenText Documentum Content Management](https://www.g2.com/products/opentext-documentum-content-management/reviews) — 3.7/5 stars (57 reviews)
- [iManage Work](https://www.g2.com/products/imanage-work/reviews) — 4.4/5 stars (332 reviews)
- [Docusign CLM](https://www.g2.com/products/docusign-clm/reviews) — 4.3/5 stars (493 reviews)
- [Box](https://www.g2.com/products/box/reviews) — 4.2/5 stars (5252 reviews)
- [Progress ShareFile](https://www.g2.com/products/progress-sharefile/reviews) — 4.2/5 stars (1535 reviews)
- [Microsoft OneDrive for Business](https://www.g2.com/products/microsoft-onedrive-for-business/reviews) — 4.3/5 stars (10361 reviews)
- [Confluence](https://www.g2.com/products/confluence/reviews) — 4.1/5 stars (4360 reviews)

### Alternatives to Microsoft SharePoint

- [Workvivo](https://www.g2.com/products/workvivo/reviews) — 4.8/5 stars (2663 reviews)
- [Bitrix24](https://www.g2.com/products/bitrix24/reviews) — 4.1/5 stars (608 reviews)
- [Simpplr](https://www.g2.com/products/simpplr/reviews) — 4.6/5 stars (361 reviews)
- [HCL Connections](https://www.g2.com/products/hcl-connections/reviews) — 3.9/5 stars (518 reviews)
- [Jive](https://www.g2.com/products/jive/reviews) — 3.8/5 stars (309 reviews)
- [Basecamp](https://www.g2.com/products/basecamp/reviews) — 4.1/5 stars (5486 reviews)
- [Blink](https://www.g2.com/products/blink-blink/reviews) — 4.7/5 stars (367 reviews)
- [Staffbase](https://www.g2.com/products/staffbase/reviews) — 4.6/5 stars (247 reviews)
- [SAP SuccessFactors HCM](https://www.g2.com/products/sap-sap-successfactors-hcm/reviews) — 4.1/5 stars (1655 reviews)
- [Igloo](https://www.g2.com/products/igloo/reviews) — 4.2/5 stars (94 reviews)

### Alternatives to Hyland OnBase

- [Laserfiche](https://www.g2.com/products/laserfiche/reviews) — 4.7/5 stars (1246 reviews)
- [DocuWare](https://www.g2.com/products/docuware/reviews) — 4.4/5 stars (250 reviews)
- [Seismic Enablement Cloud](https://www.g2.com/products/seismic-enablement-cloud/reviews) — 4.6/5 stars (1800 reviews)
- [Docusign CLM](https://www.g2.com/products/docusign-clm/reviews) — 4.3/5 stars (493 reviews)
- [Nintex](https://www.g2.com/products/nintex-nintex/reviews) — 4.3/5 stars (1322 reviews)
- [Square 9 Softworks](https://www.g2.com/products/square-9-softworks/reviews) — 4.5/5 stars (172 reviews)
- [MHC Software](https://www.g2.com/products/mhc-software/reviews) — 4.4/5 stars (184 reviews)
- [Box](https://www.g2.com/products/box/reviews) — 4.2/5 stars (5252 reviews)
- [Revver](https://www.g2.com/products/revver/reviews) — 4.3/5 stars (388 reviews)
- [OpenText Documentum Content Management](https://www.g2.com/products/opentext-documentum-content-management/reviews) — 3.7/5 stars (57 reviews)

---
## Top Discussions

### M-Files

- Title: [Is anyone else struggling with AI tagging and advanced workflows adding chaos instead of clarity?](https://www.g2.com/discussions/is-anyone-else-struggling-with-ai-tagging-and-advanced-workflows-adding-chaos-instead-of-clarity) — 1 comment, 1 upvote
  > **Top comment:** "<p><span style="color: rgb(0, 0, 0);">One thing you could try is turning on smaller workflows one at a time and validating results in a test vault before..."
- Title: [How are you dealing with the older‑feeling desktop client and extra clicks in everyday work?](https://www.g2.com/discussions/how-are-you-dealing-with-the-older-feeling-desktop-client-and-extra-clicks-in-everyday-work) — 1 comment, 1 upvote
  > **Top comment:** "<p><span style="color: rgb(0, 0, 0);">You could also look at adjusting view settings and shortcuts so you’re only seeing fields and actions you use most..."
- Title: [What are you doing to cope with slow performance on large data sets and in the cloud?](https://www.g2.com/discussions/what-are-you-doing-to-cope-with-slow-performance-on-large-data-sets-and-in-the-cloud) — 1 comment, 1 upvote
  > **Top comment:** "<p><span style="color: rgb(0, 0, 0);">It might help to check whether the vault structure or underlying hardware/network might be slowing things down, because..."
- Title: [How are you helping new and non‑technical colleagues get over the M-Files learning curve?](https://www.g2.com/discussions/how-are-you-helping-new-and-non-technical-colleagues-get-over-the-m-files-learning-curve) — 1 comment, 1 upvote
  > **Top comment:** "<p><span style="color: rgb(0, 0, 0);">You could also look into formal enablement or champion training so non-technical users get support from peers, since..."
- Title: [Complex setup and constant metadata tweaks slow my rollout and ongoing work](https://www.g2.com/discussions/complex-setup-and-constant-metadata-tweaks-slow-my-rollout-and-ongoing-work) — 1 comment, 1 upvote
  > **Top comment:** "<p><span style="color: rgb(0, 0, 0);">Have you considered rolling out M-Files in smaller phases with well-defined metadata rules and testing each phase..."

### Microsoft SharePoint

- Title: [What is the purpose of this software](https://www.g2.com/discussions/what-is-the-purpose-of-this-software) — 7 comments, 1 upvote
  > **Top comment:** "SharePoint is an excellent document sharing repository system. You can keep multiple versions of the same document with a detailed document history and track..."
- Title: [What is Microsoft SharePoint used for?](https://www.g2.com/discussions/what-is-microsoft-sharepoint-used-for) — 5 comments, 1 upvote
  > **Top comment:** "Share point is mainly used by organizations in order to store their information in an organized manner which is accessible to all of the employees there..."
- Title: [What are some innovative ways organizations are using Microsoft SharePoint to enhance internal collaboration?](https://www.g2.com/discussions/what-are-some-innovative-ways-organizations-are-using-microsoft-sharepoint-to-enhance-internal-collaboration) — 4 comments
  > **Top comment:** "SHAREPOINT is best utilized when it's Integrated with teams or any platform because it's the best backend storage."
- Title: [What is SharePoint software used for?](https://www.g2.com/discussions/what-is-sharepoint-software-used-for) — 3 comments
  > **Top comment:** "Storing documents in their original format"
- Title: [How to save multiple files without checking in each file](https://www.g2.com/discussions/13929-how-to-save-multiple-files-without-checking-in-each-file) — 3 comments, 1 upvote
  > **Top comment:** "Unfortunately you cannot. At least not that I’ve seen. It is a headache uploading one file at a time. "

### Hyland OnBase

- Title: [What is OnBase Document Management?](https://www.g2.com/discussions/what-is-onbase-document-management) — 2 comments *(includes official response)*
  > **Top comment:** "Hello,
Thank you for your question.  OnBase, Hyland’s flagship product, is a single enterprise information platform designed to manage your content,..."
- Title: [What is OnBase used for?](https://www.g2.com/discussions/what-is-onbase-used-for) — 1 comment *(includes official response)*
  > **Top comment:** "OnBase empowers your organization to become more agile, efficient and effective.  OnBase helps deliverer better customer and employee experiences through..."
- Title: [Is OnBase a database?](https://www.g2.com/discussions/is-onbase-a-database) — 1 comment *(includes official response)*
  > **Top comment:** "Hello.  Thank you for your question.  OnBase is a content services platform application that captures, manages, extracts meaning, and facilitates the flow of..."
- Title: [What is OnBase platform?](https://www.g2.com/discussions/what-is-onbase-platform) — 1 comment *(includes official response)*
  > **Top comment:** "Hi, Thank you for your question.  OnBase is a single enterprise information platform for managing and optimizing content across an organization and providing..."
- Title: [What is OnBase software used for?](https://www.g2.com/discussions/what-is-onbase-software-used-for) — 1 comment *(includes official response)*
  > **Top comment:** "Hi, Thank you for the question.  OnBase provides core capabilities for multi-channel capture, content management, process automation, case management,..."

---
**Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/m-files-vs-microsoft-sharepoint-vs-hyland-onbase)