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# Keynote vs Microsoft Sway Comparison - What are their main differences?

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KeynoteMicrosoft Sway[+ Add Product](#)

Reviews

**Keynote** [

4.4/5(530)

](https://www.g2.com/products/keynote/reviews#reviews)

**Microsoft Sway** [

4.1/5(124)

](https://www.g2.com/products/microsoft-sway/reviews#reviews)

Pricing

**Keynote**
No pricing available

**Microsoft Sway**
No pricing available

**Pricing Insights**
from reviews

Time to Implement

**Keynote**
2 months

Based on 21 responses

**Microsoft Sway**
Not enough reviews yet

Return on Investment

**Keynote**
11 months

Based on 17 responses

**Microsoft Sway**
Not enough reviews yet

Perceived Cost

**Keynote**
$$$$$

**Microsoft Sway**
$$$$$

Average Discount

**Keynote**
10%

**Microsoft Sway**
Not enough reviews yet

Pros & Cons

**Keynote**
[
Presentations (3)
](https://www.g2.com/products/keynote/reviews?filters%5Bsentiment_snippet%5D=1863785&qs=pros-and-cons#reviews)[
Implementation Ease (1)
](https://www.g2.com/products/keynote/reviews?filters%5Bsentiment_snippet%5D=2034275&qs=pros-and-cons#reviews)[
Missing Features (1)
](https://www.g2.com/products/keynote/reviews?filters%5Bsentiment_snippet%5D=2299356&qs=pros-and-cons#reviews)[
PowerPoint Issues (1)
](https://www.g2.com/products/keynote/reviews?filters%5Bsentiment_snippet%5D=2034271&qs=pros-and-cons#reviews)

**Microsoft Sway**
Not enough data

Screenshots

**Keynote**
 ![Keynote screenshot](https://images.g2crowd.com/cdn-cgi/image/width=600,height=600,fit=scale-down,format=auto,onerror=redirect,/https://images.g2crowd.com/uploads/attachment/file/20997/uploads_2F123c49df-3473-4ce3-ba0e-9b235a22f4bc_2FKeynote.jpg)

**Microsoft Sway**
No screenshot available

Ratings

Meets Requirements

**Keynote**

9.0

9.0440

**Microsoft Sway**

8.3

8.395

Ease of Use

**Keynote**

9.0

9.0439

**Microsoft Sway**

8.5

8.596

Ease of Setup

**Keynote**

9.2

9.282

**Microsoft Sway**

8.6

8.614

Ease of Admin

**Keynote**

8.9

8.969

**Microsoft Sway**

8.5

8.511

Quality of Support

**Keynote**

8.5

8.5290

**Microsoft Sway**

8.2

8.278

Has the product been a good partner in doing business?

**Keynote**

8.8

8.859

**Microsoft Sway**

8.2

8.211

Product Direction (% positive)

**Keynote**

8.0

8.0427

**Microsoft Sway**

7.6

7.688

Features

Presentation[Hide 61 FeaturesShow 61 Features](javascript:void(0);)

8.5

123

7.9

71

Platform Basics

Slide Design

9.1(won by 0.8)

113

 (There is a greater than 0.5 difference between this product's rating and its competitors)

8.3

66

Presenter Tools

9.2(won by 1.0)

113

 (There is a greater than 0.5 difference between this product's rating and its competitors)

8.2

64

Auto Save

8.9

107

9.2(won by 0.3)

66

Platform Content

Charts

8.8(won by 1.1)

99

 (There is a greater than 0.5 difference between this product's rating and its competitors)

7.7

55

Template Library

8.2(won by 0.2)

105

8.0

63

Template Creator

8.3(won by 0.5)

95

 (There is a greater than 0.5 difference between this product's rating and its competitors)

7.8

60

Content Sharing

8.5(won by 0.3)

105

8.2

59

Content Library

Not enough data

Not enough data

Media Library

Not enough data

Not enough data

Screen Sharing

Not enough data

Not enough data

Platform Additional Functionality

Messaging

7.2

41

7.3(won by 0.1)

44

Mobility

8.4(won by 0.4)

75

8.0

57

Cloud

8.7

78

8.9(won by 0.2)

61

Generative AI

AI Text Generation

Not enough data

8.6(won by default)

14

AI Image-to-Text

Not enough data

7.7(won by default)

15

AI Text-to-Video

Not enough data

6.9(won by default)

15

AI Text Summarization

Not enough data

8.2(won by default)

14

AI Text-to-Music

Not enough data

6.4(won by default)

13

AI Text-to-Speech

Not enough data

6.8(won by default)

14

AI Text-to-Image

Not enough data

7.4(won by default)

14

Generative AI

Not enough data

Not enough data

Two-Way Audio & Video

Not enough data

Not enough data

Additional Functionality

Video Editing

Not enough data

Not enough data

Text Editing

Not enough data

Not enough data

Access Controls/Permissions

Not enough data

Not enough data

Commenting/Notes

Not enough data

Not enough data

Change Management

Not enough data

Not enough data

Data Visualization

Not enough data

Not enough data

Content Management

Not enough data

Not enough data

Content Import/Export

Not enough data

Not enough data

Data Import/Export

Not enough data

Not enough data

Training Management

Not enough data

Not enough data

Audio File Management

Not enough data

Not enough data

Presentation Streaming

Not enough data

Not enough data

Communication Management

Not enough data

Not enough data

Drag & Drop

Not enough data

Not enough data

Engagement Tracking

Not enough data

Not enough data

Image Editing

Not enough data

Not enough data

Offline Editing

Not enough data

Not enough data

AI Copilot

Not enough data

Not enough data

3D Objects

Not enough data

Not enough data

Encryption

Not enough data

Not enough data

Audience Engagement

Not enough data

Not enough data

Video Support

Not enough data

Not enough data

Audio/Video Recording

Not enough data

Not enough data

Version Control

Not enough data

Not enough data

Presenter View

Not enough data

Not enough data

Digital Signage

Not enough data

Not enough data

Offline Presenting

Not enough data

Not enough data

Reporting & Statistics

Not enough data

Not enough data

Mobile Access

Not enough data

Not enough data

Reporting/Analytics

Not enough data

Not enough data

Real-Time Updates

Not enough data

Not enough data

Activity Dashboard

Not enough data

Not enough data

Playlist Management

Not enough data

Not enough data

Video Conferencing

Not enough data

Not enough data

Animation

Not enough data

Not enough data

Template Management

Not enough data

Not enough data

Customizable Branding

Not enough data

Not enough data

Interactive Content

Not enough data

Not enough data

Search/Filter

Not enough data

Not enough data

Show 1 feature category with incomplete data

Collaboration & Productivity[Hide 45 FeaturesShow 45 Features](javascript:void(0);)

Not enough data

Not enough data

Additional Functionality

Third-Party Integrations

Not enough data

Not enough data

To-Do List

Not enough data

Not enough data

@mentions

Not enough data

Not enough data

Single Sign On

Not enough data

Not enough data

File Management

Not enough data

Not enough data

Activity Dashboard

Not enough data

Not enough data

Drag & Drop

Not enough data

Not enough data

Alerts/Notifications

Not enough data

Not enough data

Prioritization

Not enough data

Not enough data

Access Controls/Permissions

Not enough data

Not enough data

Screen Sharing

Not enough data

Not enough data

Content Management

Not enough data

Not enough data

Brainstorming

Not enough data

Not enough data

AI Copilot

Not enough data

Not enough data

File Transfer

Not enough data

Not enough data

Calendar Management

Not enough data

Not enough data

Status Tracking

Not enough data

Not enough data

Real-Time Notifications

Not enough data

Not enough data

Version Control

Not enough data

Not enough data

Task Management

Not enough data

Not enough data

Activity Tracking

Not enough data

Not enough data

Real Time Editing

Not enough data

Not enough data

Communication Management

Not enough data

Not enough data

Chat/Messaging

Not enough data

Not enough data

Tagging

Not enough data

Not enough data

Generative AI

Not enough data

Not enough data

Assignment Management

Not enough data

Not enough data

Task Scheduling

Not enough data

Not enough data

Project Management

Not enough data

Not enough data

Collaboration Tools

Not enough data

Not enough data

Workflow Management

Not enough data

Not enough data

Secure Data Storage

Not enough data

Not enough data

File Sharing

Not enough data

Not enough data

Document Storage

Not enough data

Not enough data

Task Progress Tracking

Not enough data

Not enough data

Discussions/Forums

Not enough data

Not enough data

Commenting/Notes

Not enough data

Not enough data

Reporting & Statistics

Not enough data

Not enough data

Contact Management

Not enough data

Not enough data

Video Conferencing

Not enough data

Not enough data

Progress Tracking

Not enough data

Not enough data

Mobile Access

Not enough data

Not enough data

API

Not enough data

Not enough data

Document Management

Not enough data

Not enough data

Customizable Branding

Not enough data

Not enough data

User Insights

Reviewers' Company Size

[![Keynote](https://images.g2crowd.com/uploads/product/hd_favicon/1487565637/keynote.svg "Keynote")](https://www.g2.com/products/keynote/reviews)

Keynote

Small-Business(50 or fewer emp.)

55.2%

Mid-Market(51-1000 emp.)

22.3%

Enterprise(\> 1000 emp.)

22.5%

[![Microsoft Sway](https://images.g2crowd.com/uploads/product/hd_favicon/64e899a2c325a5a89e2ec8db219e5c08/microsoft-sway.svg "Microsoft Sway")](https://www.g2.com/products/microsoft-sway/reviews)

Microsoft Sway

Small-Business(50 or fewer emp.)

35.8%

Mid-Market(51-1000 emp.)

37.4%

Enterprise(\> 1000 emp.)

26.8%

Small-Business

(50 or fewer emp.)

55.2%

35.8%

Mid-Market

(51-1000 emp.)

22.3%

37.4%

Enterprise

(\> 1000 emp.)

22.5%

26.8%

Reviewers' Industry

[![Keynote](https://images.g2crowd.com/uploads/product/hd_favicon/1487565637/keynote.svg "Keynote")](https://www.g2.com/products/keynote/reviews)
Keynote

Marketing and Advertising

13.7%

Higher Education

7.6%

Computer Software

5.7%

Information Technology and Services

5.7%

Education Management

3.8%

Other

63.4%

[![Microsoft Sway](https://images.g2crowd.com/uploads/product/hd_favicon/64e899a2c325a5a89e2ec8db219e5c08/microsoft-sway.svg "Microsoft Sway")](https://www.g2.com/products/microsoft-sway/reviews)
Microsoft Sway

Education Management

15.4%

Information Technology and Services

10.6%

Higher Education

7.3%

Hospital & Health Care

4.1%

Computer Software

4.1%

Other

58.5%

FAQs

## Keynote vs Microsoft Sway FAQs

Generated using AI

Last updated: August 15, 2026

### What is the difference between Keynote vs Microsoft Sway?

Keynote stands out for higher reviewer satisfaction and ease of setup, while Microsoft Sway is favored for its web-based simplicity and quick sharing.

| [Keynote](https://www.g2.com/products/keynote/reviews) | [Microsoft Sway](https://www.g2.com/products/microsoft-sway/reviews) |
| --- | --- |
| 4.4/5 (530 reviews) | 4.1/5 (124 reviews) |
| Small-Business | Mid-Market |
| 9.2 | 8.6 |
| 8.5 | 8.2 |
| Presentations (3 all-time mentions) | — |

### How do the pricing models of Keynote and Microsoft Sway compare?

Keynote is rated higher for value, with reviewers expressing greater satisfaction with its cost compared to Microsoft Sway.

- **Keynote:** Reviewers consistently highlight that Keynote is free for Mac users and included with Apple devices, making it a strong value choice.
- **Microsoft Sway:** Reviewers note that Sway is free with Office 365 and accessible to anyone with a Microsoft account, but some mention limitations in features compared to paid alternatives.
- **Switching reasons:** Several reviewers mention switching to Keynote for its cost-effectiveness and integration with Apple devices, while Sway is chosen for its web-based convenience when advanced features are not required.

### What are the best alternatives to Keynote and Microsoft Sway?

The top three alternatives to Keynote and Microsoft Sway are Prezi, Canva, and Microsoft PowerPoint.

| Product | G2 Rating (reviews) | Largest Segment | Pricing Insight | Top Reviewer-Cited Strength |
| --- | --- | --- | --- | --- |
| [Keynote](https://www.g2.com/products/keynote/reviews) | 4.4/5 (530) | Small-Business | Free for Mac users | Presentations (3 all-time mentions) |
| [Microsoft Sway](https://www.g2.com/products/microsoft-sway/reviews) | 4.1/5 (124) | Mid-Market | Free with Office 365 | Quick, web-based sharing |
| [Prezi](https://www.g2.com/products/prezi/reviews) | 4.2/5 (5723) | Small-Business | — | Dynamic, non-linear presentations |
| [Canva](https://www.g2.com/products/canva/reviews) | 4.7/5 (7660) | Small-Business | — | Extensive templates and design flexibility |
| [Microsoft PowerPoint](https://www.g2.com/products/microsoft-powerpoint/reviews) | 4.6/5 (4397) | Small-Business | — | Comprehensive feature set and compatibility |

### Which Presentation features should I prioritize when comparing Keynote and Microsoft Sway?

Buyers comparing Keynote and Microsoft Sway should prioritize ease of setup, quality of support, integrations, design flexibility, and collaboration features.

- **Ease of Setup:** Keynote scores 9.2, Microsoft Sway 8.6.
- **Quality of Support:** Keynote scores 8.5, Microsoft Sway 8.2.
- **Integrations:** Keynote is frequently mentioned for integration with Microsoft PowerPoint (33 all-time mentions); Sway integrates with Microsoft 365 ecosystem and OneDrive.
- **Design Flexibility:** Keynote is praised for customizable templates and animations; Sway is noted for quick, automated design but less customization.
- **Collaboration Features:** Keynote supports real-time collaboration via iCloud; Sway enables sharing via web links and co-authoring permissions.

### What are the pros and cons of Keynote vs Microsoft Sway?

Keynote's headline strength is its visually appealing presentations and ease of use for Apple users, while Microsoft Sway excels in quick, web-based presentation creation and sharing.

- **Keynote strengths:** Reviewers highlight beautiful templates, strong animations, intuitive interface, and free availability for Mac users. Presentations are cited in 3 all-time mentions, with additional praise for implementation ease and sharing.
- **Keynote trade-offs:** Reviewers note limited compatibility outside the Apple ecosystem, issues converting to PowerPoint, and fewer templates compared to competitors.
- **Microsoft Sway strengths:** Reviewers praise Sway for its quick setup, automated design, easy sharing via links, and integration with Microsoft 365. Sway is favored for creating reports and interactive content rapidly.
- **Microsoft Sway trade-offs:** Reviewers mention limited design flexibility, fewer advanced features than PowerPoint, and reliance on internet connectivity for access and editing.

### Is Keynote or Microsoft Sway better for small businesses?

Keynote is the better fit for small businesses, as it is most popular in the Small-Business segment and receives strong positive sentiment from reviewers in that segment.

- **Keynote:** Largest segment is Small-Business, with reviewers frequently citing ease of use, cost-effectiveness, and strong integration with Apple devices as key benefits for small teams.
- **Microsoft Sway:** Largest segment is Mid-Market, with reviewers noting its simplicity and web-based sharing, but less emphasis on small-business-specific needs.

### Which Presentation platform has better integrations?

Keynote is favored for integrations, particularly with Microsoft PowerPoint, as cited by reviewers.

- **Keynote:** Microsoft PowerPoint integration is mentioned in 33 all-time reviews, making it a notable strength for users needing cross-platform compatibility.
- **Microsoft Sway:** Reviewers mention integration with Microsoft 365 and OneDrive, but without specific all-time mention counts for third-party integrations.

### How do Keynote and Microsoft Sway compare on customer support?

Keynote and Microsoft Sway are rated within 0.3 points on Quality of Support, indicating near parity with Keynote slightly ahead at 8.5 versus Sway's 8.2.

- **Keynote:** Reviewers describe support as generally responsive, with several citing positive experiences and a score of 8.5.
- **Microsoft Sway:** Reviewers report satisfactory support experiences, with a score of 8.2 and mentions of helpful responses but occasional delays.

### Which is easier to implement, Keynote or Microsoft Sway?

Keynote leads on Ease of Setup with a 0.6-point advantage over Microsoft Sway (9.2 vs 8.6), making it easier to implement according to reviewers.

- **Keynote:** Reviewers consistently describe setup as quick and straightforward, especially for Apple users, with a score of 9.2.
- **Microsoft Sway:** Reviewers note that setup is simple and web-based, but some mention a learning curve for new users, with a score of 8.6.

Alternatives

**Keynote Alternatives**

 ![Canva](https://images.g2crowd.com/uploads/product/hd_favicon/020885d89318f0483f6222194b3ee8ff/canva.svg "Canva")

[
Canva
](/products/canva/reviews)

 ![Prezi](https://images.g2crowd.com/uploads/product/hd_favicon/289166ae8d46393c9d6174481f8c4b06/prezi.svg "Prezi")

[
Prezi
](/products/prezi/reviews)

 ![Microsoft PowerPoint](https://images.g2crowd.com/uploads/product/hd_favicon/b3f02a4fa46ce1b42966107350d3a9bc/microsoft-powerpoint.svg "Microsoft PowerPoint")

[
Microsoft PowerPoint
](/products/microsoft-powerpoint/reviews)

 ![Visme](https://images.g2crowd.com/uploads/product/hd_favicon/a541251340e8e294ac7f27a2894caa71/visme.svg "Visme")

[
Visme
](/products/visme/reviews)

**Microsoft Sway Alternatives**

 ![Prezi](https://images.g2crowd.com/uploads/product/hd_favicon/289166ae8d46393c9d6174481f8c4b06/prezi.svg "Prezi")

[
Prezi
](/products/prezi/reviews)

 ![Canva](https://images.g2crowd.com/uploads/product/hd_favicon/020885d89318f0483f6222194b3ee8ff/canva.svg "Canva")

[
Canva
](/products/canva/reviews)

 ![Mentimeter](https://images.g2crowd.com/uploads/product/hd_favicon/359b106f35a6c3fdacc2d66183adf450/mentimeter.svg "Mentimeter")

[
Mentimeter
](/products/mentimeter/reviews)

 ![Visme](https://images.g2crowd.com/uploads/product/hd_favicon/a541251340e8e294ac7f27a2894caa71/visme.svg "Visme")

[
Visme
](/products/visme/reviews)

## Keynote vs Microsoft Sway

When assessing the two solutions, reviewers found Keynote easier to use, set up, and administer. Reviewers also preferred doing business with Keynote overall.

- Reviewers felt that Keynote meets the needs of their business better than Microsoft Sway.
- When comparing quality of ongoing product support, reviewers felt that Keynote is the preferred option.
- For feature updates and roadmaps, our reviewers preferred the direction of Keynote over Microsoft Sway.