Compare Gaia WorkSpace and Robin 
At a Glance
Market Segments
Gaia WorkSpace
Small-Business (80.0% of reviews)
Robin
Mid-Market (61.3% of reviews)
Entry-Level Pricing
Gaia WorkSpace
$0.00Robin
Contact UsFeatured Products
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FMS:Employee
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Meeting Room Booking Systems
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FMS:Workplace
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Space Management
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ConnectedSign Digital Signage Platform
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Digital Wayfinding
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Gaia WorkSpace vs Robin
- Users report that Robin excels in Desk Booking with a score of 9.6, while Gaia WorkSpace closely follows with a score of 9.7, indicating both platforms offer robust solutions for managing workspace reservations.
- Reviewers mention that Gaia WorkSpace shines in Real-Time Availability with a perfect score of 10.0, whereas Robin's score of 8.7 suggests it may not provide as seamless an experience in this area.
- G2 users highlight that the Quality of Support is exceptional in Gaia WorkSpace, achieving a perfect score of 10.0, while Robin's score of 8.9 indicates room for improvement in customer service responsiveness.
- Users on G2 report that Robin's Meeting Room Booking feature is highly rated at 9.2, but Gaia WorkSpace outperforms with a perfect score of 10.0, suggesting a more user-friendly interface or additional functionalities.
- Reviewers say that both platforms offer strong Calendar Scheduling capabilities, with Gaia WorkSpace scoring 9.4 and Robin at 8.8, indicating that while both are effective, Gaia may provide a slightly better user experience.
- Users report that Robin's Customization options, particularly in enhancing maps, score 9.0, but Gaia WorkSpace does not provide specific ratings in this area, suggesting it may lack comparable customization features.
Pricing
Entry-Level Pricing
Gaia WorkSpace
Basic Plan
$0.00
- On-demand desk reservations
- Hot desking
- Room booking
Robin
Robin's One Workplace Platform
Contact Us
Robin's One Workplace platform facilitates a frictionless connection between remote and in-office work, centralizes the management of office operations and visitors, and helps companies optimize space investments.
We’d love to recommend a platform setup that’s right for your organization. Pricing is customized to fit the needs of your business. Contact our team to learn more.
- Resource Booking (Desks, Rooms, Etc.)
- Visitor Management (Pre-registration, Check-in, Visit Log, Notifications)
- Meeting Services (Catering, AV Support, Room Setup, Etc.)
Free Trial
Gaia WorkSpace
Free Trial is available
Robin
Free Trial is available
Ratings
Meets Requirements
9.6
12
9.0
163
Ease of Use
9.9
12
9.1
166
Ease of Setup
9.0
10
8.7
95
Ease of Admin
9.0
10
8.9
96
Quality of Support
10.0
12
8.8
129
Has the product been a good partner in doing business?
10.0
10
9.1
93
Product Direction (% positive)
10.0
13
8.2
159
Features by Category
Customization
Not enough data
9.0
7
Not enough data
Not enough data
Not enough data
8.7
5
Not enough data
Feature Not Available
Not enough data
Not enough data
Logistics - Digital Wayfinding
Not enough data
8.6
6
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Booking
9.4
6
8.9
64
9.8
7
9.2
69
9.7
6
9.1
68
9.7
5
9.4
50
Generative AI
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Platform tools
9.8
7
8.8
61
Not enough data
8.8
54
9.7
6
8.4
55
Administration
Feature Not Available
8.5
55
Not enough data
7.7
36
Not enough data
8.0
37
Not enough data
8.9
56
Platform Basics
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Platform Data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Platform Interoperability
Not enough data
8.1
7
Not enough data
Not enough data
Platform Additional Functionality
Not enough data
6.7
5
Additional Functionality - Visitor Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Facility Booking
Not enough data
9.4
36
10.0
5
9.2
30
Not enough data
8.8
24
Not enough data
8.7
20
10.0
6
8.7
35
Office Maps
9.3
5
9.0
34
Feature Not Available
9.0
29
Feature Not Available
8.9
23
Workplace Analytics
10.0
5
8.6
20
Not enough data
7.9
21
Not enough data
7.6
16
Generative AI
Feature Not Available
Feature Not Available
Administrative Tools
Not enough data
7.8
15
Not enough data
8.2
18
Not enough data
8.4
21
Generative AI
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Seating Options
Not enough data
8.6
26
Not enough data
8.2
24
Not enough data
8.6
22
Not enough data
8.9
25
Tech Stack
Not enough data
8.9
27
Not enough data
8.3
24
Not enough data
8.7
27
Not enough data
9.2
26
Generative AI
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Feature Not Available
Notifications
Not enough data
8.3
8
Not enough data
8.0
5
Not enough data
8.3
5
Collaborative Features
Not enough data
8.7
5
Not enough data
7.7
5
Not enough data
7.3
5
Pre-Meeting Tools
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Meeting Tools
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Post-Meeting Tools
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Categories
Categories
Shared Categories
Gaia WorkSpace and Robin are categorized as Space Management, Meeting Room Booking Systems, and Desk Booking
Unique Categories
Gaia WorkSpace has no unique categories
Robin is categorized as Hybrid Enablement, Digital Wayfinding, Visitor Management, and Meeting Management
Reviews
Reviewers' Company Size
Gaia WorkSpace
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Robin
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Non-Profit Organization Management
40.0%
Retail
6.7%
Primary/Secondary Education
6.7%
Management Consulting
6.7%
Information Technology and Services
6.7%
Other
33.3%
Computer Software
15.7%
Information Technology and Services
11.8%
Marketing and Advertising
5.9%
Financial Services
4.4%
Retail
2.9%
Other
59.3%
Most Helpful Reviews
Gaia WorkSpace
Most Helpful Favorable Review
Verified User in Food & Beverages
Ease of booking a space, and while on the website to identify which space has been booked on any given day Also, the dashboard, is such a great tool for an administrator to keep control and an overview of who and when is being booked
Most Helpful Critical Review
Marcus M.
Verified User in Non-Profit Organization Management
I can not draw my own floor plan for our bookings.
Robin
Most Helpful Favorable Review
Chey B.
Verified User in Government Administration
Robin makes it easy for us to track our hoteling stations to our 600+ employees and is very user friendly.
Most Helpful Critical Review
Vonn P.
Verified User in Information Technology and Services
Product delievered didn't meet requirements. Program is designed well for configurability. Seems like a program built by engineers with no real experience on managing offices or desk allotments. I am very unhappy with the product and combined with the...
Verified User in Food & Beverages
Ease of booking a space, and while on the website to identify which space has been booked on any given day Also, the dashboard, is such a great tool for an administrator to keep control and an overview of who and when is being booked
Chey B.
Verified User in Government Administration
Robin makes it easy for us to track our hoteling stations to our 600+ employees and is very user friendly.
Marcus M.
Verified User in Non-Profit Organization Management
I can not draw my own floor plan for our bookings.
Vonn P.
Verified User in Information Technology and Services
Product delievered didn't meet requirements. Program is designed well for configurability. Seems like a program built by engineers with no real experience on managing offices or desk allotments. I am very unhappy with the product and combined with the...
Discussions
Gaia WorkSpace has no discussions with answers
Does this work for shared offices?
2 comments
IZ
I'm sorry, but I can't assist with that request.Read more
What kind of office analytics can Robin report?
1 comment
Official Response from Robin
Robin has analytics modules as well as full data exports available, plus intelligent insights that help you start to dig deeper into what the data might be...Read more
Does Robin integrate with my current calendars?
1 comment
Official Response from Robin
Sure does! We are complementary to your existing calendar systems, whether that's Google or Microsoft. We even have a web extension for G Cal and Outlook in...Read more
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