# Aplos vs QuickBooks Online Comparison
---
## AI Generated Summary
- **G2 reviewers report** that QuickBooks Online excels in its extensive integration capabilities, making it a versatile choice for users who need to connect with various applications. Many users appreciate the wealth of online resources available, which help them quickly find support and information when needed.
- **Users say** Aplos stands out for its user-friendly interface, which allows for easy navigation and minimal training requirements. Reviewers highlight the software's ability to track funds effectively, a crucial feature for non-profits, and praise its intuitive design that simplifies transaction management.
- **According to verified reviews** , QuickBooks Online has a significantly larger user base, which contributes to a wealth of shared experiences and resources. This community support is often cited as a major advantage, with users noting that they can easily find solutions to common issues.
- **Reviewers mention** that Aplos offers exceptional customer support, with features like a readily available chat option for immediate assistance. Users appreciate the responsiveness of the support team and the regular updates based on user feedback, which enhances the overall experience.
- **G2 reviewers highlight** that while QuickBooks Online is generally easy to implement, some users have faced challenges in customizing the software to fit their specific workflows. This can lead to a steeper learning curve for those who require tailored solutions.
- **Users report** that Aplos, despite its higher entry-level price, provides a strong value for non-profits with its focused features and ease of use. Many users feel that the investment is justified by the software's ability to meet their unique accounting needs effectively.



| | Aplos | QuickBooks Online | 
|---|---|---|
| **Star Rating** | 4.7 out of 5 | 4.0 out of 5 | 
| **Total Reviews** | 97 | 3,867 | 
| **Largest Market Segment** | Small-Business (92.6% of reviews) | Small-Business (82.2% of reviews) | 
| **Entry Level Price** | $79.00 Per Month | $38.00 Per Month | 

---
## Top Pros & Cons

### Aplos

Pros:
- Ease of Use (47 reviews)
- Customer Support (23 reviews)

Cons:
- Expensive (10 reviews)
- Accounting Limitations (8 reviews)

### QuickBooks Online

Pros:
- Ease of Use (254 reviews)
- Cloud-Based (72 reviews)

Cons:
- Missing Features (81 reviews)
- Expensive (70 reviews)

---
## Ratings Comparison
| Rating | Aplos | QuickBooks Online | 
|---|---|---|
  | **Meets Requirements** | 9.3 (83 reviews) | 8.3 (3196 reviews) | 
  | **Ease of Use** | 9.3 (86 reviews) | 8.2 (3253 reviews) | 
  | **Ease of Setup** | 8.9 (73 reviews) | 8.0 (1773 reviews) | 
  | **Ease of Admin** | 9.3 (58 reviews) | 8.1 (1447 reviews) | 
  | **Quality of Support** | 9.4 (83 reviews) | 7.5 (2888 reviews) | 
  | **Has the product been a good partner in doing business?** | 9.5 (58 reviews) | 7.8 (1413 reviews) | 
  | **Product Direction (% positive)** | 9.6 (81 reviews) | 7.5 (3107 reviews) | 

---
## Pricing

### Aplos

#### Entry-Level Pricing

Plan: Lite

Price: $79.00 Per Month

Key Features:
- Fund Accounting
- Financial Reporting
- Donation Tracking

[Browse all 3 editions](https://www.g2.com/products/aplos/pricing)

#### Free Trial

Yes

### QuickBooks Online

#### Entry-Level Pricing

Plan: Simple Start

Price: $38.00 Per Month

Key Features:
- Customize and send invoices
- Track income and expenses
- Create and manage estimates

[Browse all 4 editions](https://www.g2.com/products/quickbooks-online/pricing)

#### Free Trial

Yes

---
## Features Comparison By Category

### Accounting

| Product | Score | Reviews |
|---|---|---|
| **Aplos** | N/A | N/A |
| **QuickBooks Online** | 7.7/10 | 2271 |

#### General Ledger

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Journal Entries** | 8.7 (65 reviews) | 8.1 (967 reviews) | 
| **Tags / Dimensions** | 8.6 (61 reviews) | 7.9 (1379 reviews) ✓ Verified | 
| **Audit Trail** | 8.8 (59 reviews) | 8.1 (1488 reviews) ✓ Verified | 

#### AI Assistant - Accounting

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **AI Accounting Assistant** | Not enough data | Not enough data | 

#### Accounts Receivable

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Invoice Customization** | 7.7 (47 reviews) | 8.1 (1640 reviews) ✓ Verified | 
| **AR Automation** | 7.9 (46 reviews) | 7.9 (1345 reviews) ✓ Verified | 
| **Collections Automation** | 7.4 (42 reviews) | 7.7 (1164 reviews) ✓ Verified | 

#### Accounts Payable

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **AP Automation** | 8.2 (49 reviews) | 7.6 (766 reviews) | 
| **Payment Processing** | 8.1 (54 reviews) | 8.3 (1509 reviews) ✓ Verified | 
| **Purchase Orders** | 6.8 (43 reviews) | 8.0 (1158 reviews) ✓ Verified | 

#### Other Functionality

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Inventory Tracking / Ordering** | Not enough data | 7.6 (939 reviews) ✓ Verified | 
| **Inventory Pricing and Costing** | Not enough data | 7.6 (957 reviews) ✓ Verified | 
| **Inventory Reporting** | Not enough data | 7.6 (931 reviews) ✓ Verified | 
| **Multi-Entity / Consolidation** | Not enough data | 7.6 (1145 reviews) ✓ Verified | 
| **Recognition Rules** | Not enough data | 7.8 (1311 reviews) ✓ Verified | 
| **Reconciliations** | Not enough data | 8.4 (1697 reviews) ✓ Verified | 
| **Payroll** | Not enough data | 8.2 (1203 reviews) ✓ Verified | 
| **Time and Expense** | Not enough data | 8.1 (1223 reviews) ✓ Verified | 

#### Reporting & Analytics

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Financial Statements** | Not enough data | 8.6 (1885 reviews) ✓ Verified | 
| **Custom Reporting** | Not enough data | 8.1 (1816 reviews) ✓ Verified | 
| **Budgeting / Forecasting** | Not enough data | 7.9 (1417 reviews) ✓ Verified | 
| **Dashboards** | Not enough data | 8.2 (1774 reviews) ✓ Verified | 

#### Platform

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Customization** | Not enough data | 7.5 (1566 reviews) ✓ Verified | 
| **Workflow Capability** | Not enough data | 7.7 (1397 reviews) ✓ Verified | 
| **User, Role, and Access Management** | Not enough data | 8.3 (1665 reviews) ✓ Verified | 
| **Internationalization** | Not enough data | 7.9 (1051 reviews) ✓ Verified | 
| **Performance and Reliability** | Not enough data | 8.3 (1818 reviews) ✓ Verified | 
| **Output Document Generation** | Not enough data | 8.1 (1551 reviews) ✓ Verified | 

#### Integration

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Data Import and Export Tools** | Not enough data | 7.9 (1600 reviews) ✓ Verified | 
| **Integration APIs** | Not enough data | 7.6 (727 reviews) | 
| **Breadth of Partner Applications** | Not enough data | 8.0 (1247 reviews) | 

#### Cash Flow

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Track Cash Flow** | Not enough data | 8.3 (650 reviews) ✓ Verified | 
| **Income and Expenses** | Not enough data | 8.7 (733 reviews) ✓ Verified | 
| **File Exports** | Not enough data | 8.4 (667 reviews) ✓ Verified | 

#### Budgeting & Forecasting

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Budgeting / Forecasting** | Not enough data | 7.9 (1417 reviews) ✓ Verified | 
| **Data Import** | Not enough data | 8.0 (601 reviews) ✓ Verified | 
| **Versioning** | Not enough data | 7.7 (511 reviews) ✓ Verified | 
| **Historical Data** | Not enough data | 8.1 (624 reviews) ✓ Verified | 

#### Revenue

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Revenue Types** | Not enough data | 8.3 (624 reviews) ✓ Verified | 
| **Revenue Allocation** | Not enough data | 8.3 (589 reviews) ✓ Verified | 
| **Scheduling** | Not enough data | 7.9 (522 reviews) | 

#### Payroll

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Direct Deposit** | Not enough data | 8.3 (545 reviews) ✓ Verified | 
| **Check/W-2 Printing** | Not enough data | 8.0 (535 reviews) ✓ Verified | 
| **Tax Calculation** | Not enough data | 8.1 (569 reviews) ✓ Verified | 
| **Reporting and Dashboards** | Not enough data | 8.2 (611 reviews) ✓ Verified | 

#### AI

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Data Extraction** | Not enough data | 6.8 (189 reviews) | 
| **Invoice Processing** | Not enough data | 7.1 (182 reviews) | 
| **Expense Management** | Not enough data | 6.9 (190 reviews) | 
| **Fraud Detection** | Not enough data | 6.6 (180 reviews) | 
| **Tax Compliance** | Not enough data | 6.9 (182 reviews) | 
| **Support Chatbots** | Not enough data | 6.2 (181 reviews) | 
| **Bank Reconciliations** | Not enough data | 7.5 (194 reviews) | 
| **Report Generation** | Not enough data | 7.2 (187 reviews) | 
| **Customizable Alerts** | Not enough data | 6.8 (177 reviews) | 
| **Predictive Analytics** | Not enough data | 6.8 (181 reviews) | 

#### Mobile Applications - Accounting

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Cloud Integration** | Not enough data | 7.8 (162 reviews) | 
| **Notifications** | Not enough data | 7.1 (122 reviews) | 
| **UI** | Not enough data | 7.0 (152 reviews) | 
| **Offline** | Not enough data | 6.0 (124 reviews) | 
| **Expense Tracking** | Not enough data | 7.4 (132 reviews) | 
| **Invoice Management** | Not enough data | 7.6 (136 reviews) | 

#### Agentic AI - Accounting

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Autonomous Task Execution** | Not enough data | 5.7 (86 reviews) | 

### Nonprofit Accounting

| Product | Score | Reviews |
|---|---|---|
| **Aplos** | 8.0/10 | 71 |
| **QuickBooks Online** | 8.3/10 | 2062 |

#### General Ledger

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Journal Entries** | 8.7 (65 reviews) | 8.1 (967 reviews) | 
| **Tags / Dimensions** | 8.6 (61 reviews) | 7.9 (1379 reviews) ✓ Verified | 
| **Audit Trail** | 8.8 (59 reviews) | 8.1 (1488 reviews) ✓ Verified | 

#### Accounts Receivable

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Invoice Customization** | 7.7 (47 reviews) | 8.1 (1640 reviews) ✓ Verified | 
| **AR Automation** | 7.9 (46 reviews) | 7.9 (1345 reviews) ✓ Verified | 
| **Collections Automation** | 7.4 (42 reviews) | 7.7 (1164 reviews) ✓ Verified | 

#### Accounts Payable

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **AP Automation** | 8.2 (49 reviews) | 7.6 (766 reviews) | 
| **Payment Processing** | 8.1 (54 reviews) | 8.3 (1509 reviews) ✓ Verified | 
| **Purchase Orders** | 6.8 (43 reviews) | 8.0 (1158 reviews) ✓ Verified | 

### Inventory Control

| Product | Score | Reviews |
|---|---|---|
| **Aplos** | N/A | N/A |
| **QuickBooks Online** | 8.5/10 | 143 |

#### Multichannel inventory management

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Warehouse Inventory Transfer** | Not enough data | 8.4 (85 reviews) | 
| **Multichannel Inventory Syncing** | Not enough data | 8.4 (86 reviews) | 
| **Multi-Warehouse Routing** | Not enough data | 8.4 (82 reviews) | 

#### 3PL inventory management

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Client management** | Not enough data | 8.7 (98 reviews) | 
| **Marketplace connections** | Not enough data | 8.6 (88 reviews) | 
| **3PL inventory tracking** | Not enough data | 8.4 (90 reviews) | 

#### Inventory Management

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Inventory Tracking** | Not enough data | 8.8 (96 reviews) | 
| **Inventory Costing** | Not enough data | 8.8 (95 reviews) | 
| **Product Master** | Not enough data | 8.6 (91 reviews) | 
| **Inventory Forecasting** | Not enough data | 8.6 (91 reviews) | 
| **Integrations** | Not enough data | 8.6 (98 reviews) | 

#### Inventory Management Platform Features

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Centralized Inventory Database** | Not enough data | 8.7 (119 reviews) | 
| **Inventory Level Dashboards** | Not enough data | 8.7 (114 reviews) | 
| **Stock History Reporting** | Not enough data | 8.5 (117 reviews) | 
| **Low Stock Notifications** | Not enough data | 8.3 (108 reviews) | 
| **Bundles, Kits, & Variants** | Not enough data | 8.1 (111 reviews) | 
| **Asset Tracking** | Not enough data | 8.7 (104 reviews) | 
| **Inventory Forecasting** | Not enough data | 8.2 (111 reviews) | 
| **eCommerce Integrations** | Not enough data | 8.5 (113 reviews) | 
| **Accounting Integrations** | Not enough data | 8.8 (115 reviews) | 
| **Data Exporting / Importing** | Not enough data | 8.6 (119 reviews) | 

### Order Management

| Product | Score | Reviews |
|---|---|---|
| **Aplos** | N/A | N/A |
| **QuickBooks Online** | 7.9/10 | 126 |

#### Order Entry

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Entry** | Not enough data | 8.6 (113 reviews) | 
| **Register** | Not enough data | 8.8 (107 reviews) | 
| **Notifications** | Not enough data | 8.5 (111 reviews) | 

#### Order Tracking

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Shipping** | Not enough data | 8.0 (96 reviews) | 
| **Tracking** | Not enough data | 7.9 (98 reviews) | 
| **Backorder** | Not enough data | 7.9 (93 reviews) | 

#### Inventory Management

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Stock Levels** | Not enough data | 8.1 (95 reviews) | 
| **Flow Of Goods** | Not enough data | 8.0 (93 reviews) | 
| **Reserving Goods** | Not enough data | 7.9 (89 reviews) | 

#### Customer Management

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Order Status** | Not enough data | 8.2 (98 reviews) | 
| **Information Access** | Not enough data | 8.4 (107 reviews) | 
| **Email Notifications** | Not enough data | 8.4 (109 reviews) | 

#### Subscription Management

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Payment Data** | Not enough data | 8.6 (110 reviews) | 
| **Payment Gateway** | Not enough data | 8.3 (106 reviews) | 
| **Billing** | Not enough data | 8.5 (114 reviews) | 
| **Automatic Payments** | Not enough data | 8.3 (101 reviews) | 

#### Agentic AI - Order Management

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Adaptive Learning** | Not enough data | 4.5 (11 reviews) | 
| **Natural Language Interaction** | Not enough data | 5.0 (11 reviews) | 

### Accounting & Finance

| Product | Score | Reviews |
|---|---|---|
| **Aplos** | N/A | N/A |
| **QuickBooks Online** | N/A | N/A |

#### Agentic AI - Accounting & Finance

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Autonomous Task Execution** | Not enough data | Not enough data | 

### Vendor Management

| Product | Score | Reviews |
|---|---|---|
| **Aplos** | N/A | N/A |
| **QuickBooks Online** | 7.6/10 | 193 |

#### Agentic AI - Vendor Management

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Decision Making** | Not enough data | 5.6 (13 reviews) | 

#### Revenue Recognition

| Feature | Aplos | QuickBooks Online | 
|---|---|---|
| **Usage Tracking** | Not enough data | 8.4 (147 reviews) | 
| **Deferred Revenue** | Not enough data | 8.2 (154 reviews) | 
| **Revenue Accrual** | Not enough data | 8.3 (163 reviews) | 

---
## Categories
**Shared Categories (1):** [Nonprofit Accounting Software](https://www.g2.com/categories/nonprofit-accounting-software)

**Unique to Aplos (2):** [Nonprofit Payment Gateway Software](https://www.g2.com/categories/nonprofit-payment-gateway), [Admission-Based Nonprofit Software](https://www.g2.com/categories/admission-based-nonprofit)

**Unique to QuickBooks Online (4):** [Accounting Software](https://www.g2.com/categories/accounting), [Vendor Management Software](https://www.g2.com/categories/vendor-management), [Inventory Control Software](https://www.g2.com/categories/inventory-control-software), [Order Management Software](https://www.g2.com/categories/order-management)


---
## Reviewer Demographics

### By Company Size

| Segment | Aplos | QuickBooks Online | 
|---|---|---|
| **Small-Business** | 92.6% | 82.2% | 
| **Mid-Market** | 6.4% | 14.8% | 
| **Enterprise** | 1.1% | 3.0% | 

### By Industry

#### Aplos

- **Non-Profit Organization Management:** 53.2%
- **Religious Institutions:** 23.4%
- **Accounting:** 11.7%
- **Consulting:** 1.1%
- **Real Estate:** 1.1%
- **Political Organization:** 1.1%
- **Medical Practice:** 1.1%
- **Information Technology and Services:** 1.1%
- **Individual & Family Services:** 1.1%
- **Health, Wellness and Fitness:** 1.1%
- **Other:** 4.3%

#### QuickBooks Online

- **Accounting:** 18.3%
- **Construction:** 5.5%
- **Marketing and Advertising:** 5.2%
- **Non-Profit Organization Management:** 4.5%
- **Information Technology and Services:** 4.2%
- **Computer Software:** 3.7%
- **Financial Services:** 3.1%
- **Retail:** 3.0%
- **Hospital & Health Care:** 2.6%
- **Real Estate:** 2.3%
- **Other:** 47.7%

---
## Alternatives

### Alternatives to Aplos

- [Sage Intacct](https://www.g2.com/products/sage-intacct/reviews) — 4.3/5 stars (4399 reviews)
- [NetSuite](https://www.g2.com/products/oracle-netsuite/reviews) — 4.1/5 stars (4898 reviews)
- [Blackbaud Financial Edge NXT](https://www.g2.com/products/blackbaud-financial-edge-nxt/reviews) — 4.1/5 stars (129 reviews)
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- [Bonterra Network for Good](https://www.g2.com/products/bonterra-network-for-good/reviews) — 4.6/5 stars (418 reviews)
- [Xero](https://www.g2.com/products/xero/reviews) — 4.4/5 stars (1729 reviews)
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### Alternatives to QuickBooks Online

- [Xero](https://www.g2.com/products/xero/reviews) — 4.4/5 stars (1729 reviews)
- [NetSuite](https://www.g2.com/products/oracle-netsuite/reviews) — 4.1/5 stars (4898 reviews)
- [Sage Intacct](https://www.g2.com/products/sage-intacct/reviews) — 4.3/5 stars (4399 reviews)
- [CustomBooks™](https://www.g2.com/products/custombooks/reviews) — 4.4/5 stars (75 reviews)
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- [Oracle PeopleSoft](https://www.g2.com/products/oracle-peoplesoft/reviews) — 3.8/5 stars (692 reviews)
- [Odoo ERP](https://www.g2.com/products/odoo-odoo-erp/reviews) — 4.2/5 stars (353 reviews)
- [Certinia Financial Management Cloud](https://www.g2.com/products/certinia-financial-management-cloud/reviews) — 4.0/5 stars (437 reviews)

---
## Top Discussions

### Aplos

No discussions available for this product.

### QuickBooks Online

- Title: [What phone app works if you are using Quick books V15.0.5R6](https://www.g2.com/discussions/what-phone-app-works-if-you-are-using-quick-books-v15-0-5r6) — 7 comments, 1 upvote
  > **Top comment:** "You are correct, you can only use the Invoicing app if you have the online version of Quickbooks. Hope this helps!"
- Title: [Can you put quickbooks on a mac?](https://www.g2.com/discussions/14104-can-you-put-quickbooks-on-a-mac) — 4 comments, 1 upvote
  > **Top comment:** "Yes you can use quickbooks on a Mac"
- Title: [What can you do with QuickBooks online?](https://www.g2.com/discussions/what-can-you-do-with-quickbooks-online) — 3 comments
  > **Top comment:** "It would be great to see QBO have the ability to send monthly statements via email, not the generic intuit email, but a selectable email that is by the..."
- Title: [How is QuickBooks Online being used to enhance operational efficiency and user experience in its specific field?](https://www.g2.com/discussions/how-is-quickbooks-online-being-used-to-enhance-operational-efficiency-and-user-experience-in-its-specific-field) — 2 comments
  > **Top comment:** "It allows for a rapid automated close linked directly to each of our bank accounts and credit cards, including BILL/Divvy."
- Title: [What is QuickBooks Online used for?](https://www.g2.com/discussions/what-is-quickbooks-online-used-for) — 2 comments
  > **Top comment:** "Payroll and Bookkeeping"

---
**Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/aplos-vs-quickbooks-online)