# Aplos vs QuickBooks Online Comparison --- ## AI Generated Summary - **G2 reviewers report** that QuickBooks Online excels in overall user satisfaction, boasting a significantly higher G2 Score compared to Aplos. Users appreciate its intuitive interface, with one reviewer noting, "I think the UX in QuickBooks Online is generally easy and it has the features I need." - **Users say** that Aplos shines in its specialized fund accounting capabilities, making it a strong choice for non-profit organizations. Reviewers highlight its ability to produce financial statements by fund, which provides greater control over designated donations, stating, "Aplos provides fund accounting for non-profit organizations." - **Reviewers mention** that QuickBooks Online offers a smoother implementation process, with many users finding the initial setup straightforward. One user noted, "The initial setup was pretty easy," which contrasts with Aplos, where some users may find the learning curve steeper due to its specialized features. - **According to verified reviews** , Aplos receives high marks for its reporting capabilities, with users praising the ease of creating and understanding reports. One user remarked, "Most helpful with Aplos is the ability to create the reports I want and best benefit our organization." - **G2 reviewers highlight** that QuickBooks Online provides robust support for small businesses, with features that cater to a wide range of accounting needs. Users appreciate the banking app's functionality, stating, "QuickBooks Online makes it easy to see the company's cash position using the banking app." - **Users report** that while Aplos has a strong focus on non-profit needs, QuickBooks Online's broader market presence and larger user base may offer more community support and resources. This is evident in the volume of recent reviews, with QuickBooks Online receiving 140 reviews in the last 90 days compared to Aplos's 3. | | Aplos | QuickBooks Online | |---|---|---| | **Star Rating** | 4.7 out of 5 | 4.0 out of 5 | | **Total Reviews** | 95 | 3,841 | | **Largest Market Segment** | Small-Business (92.4% of reviews) | Small-Business (82.2% of reviews) | | **Entry Level Price** | $79.00 Per Month | $38.00 Per Month | --- ## Top Pros & Cons ### Aplos Pros: - Ease of Use (48 reviews) - Customer Support (24 reviews) Cons: - Expensive (10 reviews) - Accounting Limitations (8 reviews) ### QuickBooks Online Pros: - Ease of Use (254 reviews) - Cloud-Based (72 reviews) Cons: - Missing Features (81 reviews) - Expensive (70 reviews) --- ## Ratings Comparison | Rating | Aplos | QuickBooks Online | |---|---|---| | **Meets Requirements** | 9.2 (81 reviews) | 8.3 (3173 reviews) | | **Ease of Use** | 9.3 (84 reviews) | 8.2 (3226 reviews) | | **Ease of Setup** | 8.9 (71 reviews) | 8.0 (1747 reviews) | | **Ease of Admin** | 9.3 (58 reviews) | 8.1 (1437 reviews) | | **Quality of Support** | 9.4 (81 reviews) | 7.5 (2865 reviews) | | **Has the product been a good partner in doing business?** | 9.5 (58 reviews) | 7.8 (1403 reviews) | | **Product Direction (% positive)** | 9.6 (80 reviews) | 7.5 (3090 reviews) | --- ## Pricing ### Aplos #### Entry-Level Pricing Plan: Lite Price: $79.00 Per Month Key Features: - Fund Accounting - Financial Reporting - Donation Tracking [Browse all 3 editions](https://www.g2.com/products/aplos/pricing) #### Free Trial Yes ### QuickBooks Online #### Entry-Level Pricing Plan: Simple Start Price: $38.00 Per Month Key Features: - Customize and send invoices - Track income and expenses - Create and manage estimates [Browse all 4 editions](https://www.g2.com/products/quickbooks-online/pricing) #### Free Trial Yes --- ## Features Comparison By Category ### Accounting | Product | Score | Reviews | |---|---|---| | **Aplos** | N/A | N/A | | **QuickBooks Online** | 7.7/10 | 2246 | #### General Ledger | Feature | Aplos | QuickBooks Online | |---|---|---| | **Journal Entries** | 8.7 (65 reviews) | 8.1 (963 reviews) | | **Tags / Dimensions** | 8.5 (60 reviews) | 7.9 (1378 reviews) ✓ Verified | | **Audit Trail** | 8.8 (59 reviews) | 8.1 (1487 reviews) ✓ Verified | #### Accounts Receivable | Feature | Aplos | QuickBooks Online | |---|---|---| | **Invoice Customization** | 7.7 (47 reviews) | 8.1 (1638 reviews) ✓ Verified | | **AR Automation** | 7.9 (46 reviews) | 7.9 (1345 reviews) ✓ Verified | | **Collections Automation** | 7.4 (42 reviews) | 7.7 (1164 reviews) ✓ Verified | #### Accounts Payable | Feature | Aplos | QuickBooks Online | |---|---|---| | **AP Automation** | 8.2 (49 reviews) | 7.6 (766 reviews) | | **Payment Processing** | 8.1 (53 reviews) | 8.3 (1505 reviews) ✓ Verified | | **Purchase Orders** | 6.8 (43 reviews) | 8.0 (1156 reviews) ✓ Verified | #### Other Functionality | Feature | Aplos | QuickBooks Online | |---|---|---| | **Inventory Tracking / Ordering** | Not enough data | 7.6 (939 reviews) ✓ Verified | | **Inventory Pricing and Costing** | Not enough data | 7.6 (957 reviews) ✓ Verified | | **Inventory Reporting** | Not enough data | 7.6 (931 reviews) ✓ Verified | | **Multi-Entity / Consolidation** | Not enough data | 7.6 (1145 reviews) ✓ Verified | | **Recognition Rules** | Not enough data | 7.8 (1311 reviews) ✓ Verified | | **Reconciliations** | Not enough data | 8.4 (1692 reviews) ✓ Verified | | **Payroll** | Not enough data | 8.2 (1200 reviews) ✓ Verified | | **Time and Expense** | Not enough data | 8.1 (1222 reviews) ✓ Verified | #### Reporting & Analytics | Feature | Aplos | QuickBooks Online | |---|---|---| | **Financial Statements** | Not enough data | 8.6 (1883 reviews) ✓ Verified | | **Custom Reporting** | Not enough data | 8.1 (1815 reviews) ✓ Verified | | **Budgeting / Forecasting** | Not enough data | 7.9 (1413 reviews) ✓ Verified | | **Dashboards** | Not enough data | 8.2 (1773 reviews) ✓ Verified | #### Platform | Feature | Aplos | QuickBooks Online | |---|---|---| | **Customization** | Not enough data | 7.5 (1562 reviews) ✓ Verified | | **Workflow Capability** | Not enough data | 7.7 (1395 reviews) ✓ Verified | | **User, Role, and Access Management** | Not enough data | 8.3 (1662 reviews) ✓ Verified | | **Internationalization** | Not enough data | 7.9 (1051 reviews) ✓ Verified | | **Performance and Reliability** | Not enough data | 8.3 (1811 reviews) ✓ Verified | | **Output Document Generation** | Not enough data | 8.1 (1551 reviews) ✓ Verified | #### Integration | Feature | Aplos | QuickBooks Online | |---|---|---| | **Data Import and Export Tools** | Not enough data | 7.9 (1600 reviews) ✓ Verified | | **Integration APIs** | Not enough data | 7.6 (724 reviews) | | **Breadth of Partner Applications** | Not enough data | 8.0 (1240 reviews) | #### Cash Flow | Feature | Aplos | QuickBooks Online | |---|---|---| | **Track Cash Flow** | Not enough data | 8.3 (650 reviews) ✓ Verified | | **Income and Expenses** | Not enough data | 8.7 (733 reviews) ✓ Verified | | **File Exports** | Not enough data | 8.4 (667 reviews) ✓ Verified | #### Budgeting & Forecasting | Feature | Aplos | QuickBooks Online | |---|---|---| | **Budgeting / Forecasting** | Not enough data | 7.9 (1413 reviews) ✓ Verified | | **Data Import** | Not enough data | 8.0 (601 reviews) ✓ Verified | | **Versioning** | Not enough data | 7.7 (511 reviews) ✓ Verified | | **Historical Data** | Not enough data | 8.1 (624 reviews) ✓ Verified | #### Revenue | Feature | Aplos | QuickBooks Online | |---|---|---| | **Revenue Types** | Not enough data | 8.3 (624 reviews) ✓ Verified | | **Revenue Allocation** | Not enough data | 8.3 (589 reviews) ✓ Verified | | **Scheduling** | Not enough data | 7.9 (522 reviews) | #### Payroll | Feature | Aplos | QuickBooks Online | |---|---|---| | **Direct Deposit** | Not enough data | 8.3 (544 reviews) ✓ Verified | | **Check/W-2 Printing** | Not enough data | 8.0 (535 reviews) ✓ Verified | | **Tax Calculation** | Not enough data | 8.1 (569 reviews) ✓ Verified | | **Reporting and Dashboards** | Not enough data | 8.2 (611 reviews) ✓ Verified | #### AI | Feature | Aplos | QuickBooks Online | |---|---|---| | **Data Extraction** | Not enough data | 6.8 (187 reviews) | | **Invoice Processing** | Not enough data | 7.1 (181 reviews) | | **Expense Management** | Not enough data | 6.9 (190 reviews) | | **Fraud Detection** | Not enough data | 6.6 (179 reviews) | | **Tax Compliance** | Not enough data | 6.9 (180 reviews) | | **Support Chatbots** | Not enough data | 6.3 (179 reviews) | | **Bank Reconciliations** | Not enough data | 7.5 (192 reviews) | | **Report Generation** | Not enough data | 7.2 (185 reviews) | | **Customizable Alerts** | Not enough data | 6.9 (177 reviews) | | **Predictive Analytics** | Not enough data | 6.8 (180 reviews) | #### Mobile Applications - Accounting | Feature | Aplos | QuickBooks Online | |---|---|---| | **Cloud Integration** | Not enough data | 7.8 (161 reviews) | | **Notifications** | Not enough data | 7.1 (122 reviews) | | **UI** | Not enough data | 7.0 (148 reviews) | | **Offline** | Not enough data | 6.0 (124 reviews) | | **Expense Tracking** | Not enough data | 7.4 (132 reviews) | | **Invoice Management** | Not enough data | 7.6 (136 reviews) | #### Agentic AI - Accounting | Feature | Aplos | QuickBooks Online | |---|---|---| | **Autonomous Task Execution** | Not enough data | 5.7 (86 reviews) | ### Nonprofit Accounting | Product | Score | Reviews | |---|---|---| | **Aplos** | 8.0/10 | 69 | | **QuickBooks Online** | 8.3/10 | 2055 | #### General Ledger | Feature | Aplos | QuickBooks Online | |---|---|---| | **Journal Entries** | 8.7 (65 reviews) | 8.1 (963 reviews) | | **Tags / Dimensions** | 8.5 (60 reviews) | 7.9 (1378 reviews) ✓ Verified | | **Audit Trail** | 8.8 (59 reviews) | 8.1 (1487 reviews) ✓ Verified | #### Accounts Receivable | Feature | Aplos | QuickBooks Online | |---|---|---| | **Invoice Customization** | 7.7 (47 reviews) | 8.1 (1638 reviews) ✓ Verified | | **AR Automation** | 7.9 (46 reviews) | 7.9 (1345 reviews) ✓ Verified | | **Collections Automation** | 7.4 (42 reviews) | 7.7 (1164 reviews) ✓ Verified | #### Accounts Payable | Feature | Aplos | QuickBooks Online | |---|---|---| | **AP Automation** | 8.2 (49 reviews) | 7.6 (766 reviews) | | **Payment Processing** | 8.1 (53 reviews) | 8.3 (1505 reviews) ✓ Verified | | **Purchase Orders** | 6.8 (43 reviews) | 8.0 (1156 reviews) ✓ Verified | ### Inventory Control | Product | Score | Reviews | |---|---|---| | **Aplos** | N/A | N/A | | **QuickBooks Online** | 8.5/10 | 143 | #### Multichannel inventory management | Feature | Aplos | QuickBooks Online | |---|---|---| | **Warehouse Inventory Transfer** | Not enough data | 8.4 (85 reviews) | | **Multichannel Inventory Syncing** | Not enough data | 8.4 (86 reviews) | | **Multi-Warehouse Routing** | Not enough data | 8.4 (82 reviews) | #### 3PL inventory management | Feature | Aplos | QuickBooks Online | |---|---|---| | **Client management** | Not enough data | 8.7 (98 reviews) | | **Marketplace connections** | Not enough data | 8.6 (88 reviews) | | **3PL inventory tracking** | Not enough data | 8.4 (90 reviews) | #### Inventory Management | Feature | Aplos | QuickBooks Online | |---|---|---| | **Inventory Tracking** | Not enough data | 8.8 (96 reviews) | | **Inventory Costing** | Not enough data | 8.8 (95 reviews) | | **Product Master** | Not enough data | 8.6 (91 reviews) | | **Inventory Forecasting** | Not enough data | 8.6 (91 reviews) | | **Integrations** | Not enough data | 8.6 (98 reviews) | #### Inventory Management Platform Features | Feature | Aplos | QuickBooks Online | |---|---|---| | **Centralized Inventory Database** | Not enough data | 8.7 (119 reviews) | | **Inventory Level Dashboards** | Not enough data | 8.7 (114 reviews) | | **Stock History Reporting** | Not enough data | 8.5 (117 reviews) | | **Low Stock Notifications** | Not enough data | 8.3 (108 reviews) | | **Bundles, Kits, & Variants** | Not enough data | 8.1 (111 reviews) | | **Asset Tracking** | Not enough data | 8.7 (104 reviews) | | **Inventory Forecasting** | Not enough data | 8.2 (111 reviews) | | **eCommerce Integrations** | Not enough data | 8.5 (113 reviews) | | **Accounting Integrations** | Not enough data | 8.8 (115 reviews) | | **Data Exporting / Importing** | Not enough data | 8.6 (119 reviews) | ### Order Management | Product | Score | Reviews | |---|---|---| | **Aplos** | N/A | N/A | | **QuickBooks Online** | 7.9/10 | 126 | #### Order Entry | Feature | Aplos | QuickBooks Online | |---|---|---| | **Entry** | Not enough data | 8.6 (113 reviews) | | **Register** | Not enough data | 8.8 (107 reviews) | | **Notifications** | Not enough data | 8.5 (111 reviews) | #### Order Tracking | Feature | Aplos | QuickBooks Online | |---|---|---| | **Shipping** | Not enough data | 8.0 (96 reviews) | | **Tracking** | Not enough data | 7.9 (98 reviews) | | **Backorder** | Not enough data | 7.9 (93 reviews) | #### Inventory Management | Feature | Aplos | QuickBooks Online | |---|---|---| | **Stock Levels** | Not enough data | 8.1 (95 reviews) | | **Flow Of Goods** | Not enough data | 8.0 (93 reviews) | | **Reserving Goods** | Not enough data | 7.9 (89 reviews) | #### Customer Management | Feature | Aplos | QuickBooks Online | |---|---|---| | **Order Status** | Not enough data | 8.2 (98 reviews) | | **Information Access** | Not enough data | 8.4 (107 reviews) | | **Email Notifications** | Not enough data | 8.4 (109 reviews) | #### Subscription Management | Feature | Aplos | QuickBooks Online | |---|---|---| | **Payment Data** | Not enough data | 8.6 (110 reviews) | | **Payment Gateway** | Not enough data | 8.3 (106 reviews) | | **Billing** | Not enough data | 8.5 (114 reviews) | | **Automatic Payments** | Not enough data | 8.3 (101 reviews) | #### Agentic AI - Order Management | Feature | Aplos | QuickBooks Online | |---|---|---| | **Adaptive Learning** | Not enough data | 4.5 (11 reviews) | | **Natural Language Interaction** | Not enough data | 5.0 (11 reviews) | ### Accounting & Finance | Product | Score | Reviews | |---|---|---| | **Aplos** | N/A | N/A | | **QuickBooks Online** | N/A | N/A | #### Agentic AI - Accounting & Finance | Feature | Aplos | QuickBooks Online | |---|---|---| | **Autonomous Task Execution** | Not enough data | Not enough data | ### Vendor Management | Product | Score | Reviews | |---|---|---| | **Aplos** | N/A | N/A | | **QuickBooks Online** | 7.6/10 | 193 | #### Agentic AI - Vendor Management | Feature | Aplos | QuickBooks Online | |---|---|---| | **Decision Making** | Not enough data | 5.6 (13 reviews) | #### Revenue Recognition | Feature | Aplos | QuickBooks Online | |---|---|---| | **Usage Tracking** | Not enough data | 8.4 (147 reviews) | | **Deferred Revenue** | Not enough data | 8.2 (154 reviews) | | **Revenue Accrual** | Not enough data | 8.3 (163 reviews) | --- ## Categories **Shared Categories (1):** [Nonprofit Accounting Software](https://www.g2.com/categories/nonprofit-accounting-software) **Unique to Aplos (2):** [Nonprofit Payment Gateway Software](https://www.g2.com/categories/nonprofit-payment-gateway), [Admission-Based Nonprofit Software](https://www.g2.com/categories/admission-based-nonprofit) **Unique to QuickBooks Online (4):** [Accounting Software](https://www.g2.com/categories/accounting), [Vendor Management Software](https://www.g2.com/categories/vendor-management), [Inventory Control Software](https://www.g2.com/categories/inventory-control-software), [Order Management Software](https://www.g2.com/categories/order-management) --- ## Reviewer Demographics ### By Company Size | Segment | Aplos | QuickBooks Online | |---|---|---| | **Small-Business** | 92.4% | 82.2% | | **Mid-Market** | 6.5% | 14.8% | | **Enterprise** | 1.1% | 3.1% | ### By Industry #### Aplos - **Non-Profit Organization Management:** 53.3% - **Religious Institutions:** 22.8% - **Accounting:** 12.0% - **Consulting:** 1.1% - **Real Estate:** 1.1% - **Political Organization:** 1.1% - **Medical Practice:** 1.1% - **Information Technology and Services:** 1.1% - **Individual & Family Services:** 1.1% - **Health, Wellness and Fitness:** 1.1% - **Other:** 4.3% #### QuickBooks Online - **Accounting:** 18.1% - **Construction:** 5.5% - **Marketing and Advertising:** 5.2% - **Non-Profit Organization Management:** 4.5% - **Information Technology and Services:** 4.2% - **Computer Software:** 3.7% - **Financial Services:** 3.1% - **Retail:** 3.0% - **Hospital & Health Care:** 2.6% - **Real Estate:** 2.4% - **Other:** 47.8% --- ## Alternatives ### Alternatives to Aplos - [Sage Intacct](https://www.g2.com/products/sage-intacct/reviews) — 4.3/5 stars (4257 reviews) - [NetSuite](https://www.g2.com/products/netsuite/reviews) — 4.1/5 stars (4827 reviews) - [Intuit QuickBooks](https://www.g2.com/products/intuit-quickbooks/reviews) — 4.4/5 stars (394 reviews) - [Neon CRM](https://www.g2.com/products/neon-one-llc-neon-crm/reviews) — 4.2/5 stars (426 reviews) - [Bonterra Network for Good](https://www.g2.com/products/bonterra-network-for-good/reviews) — 4.6/5 stars (410 reviews) - [Blackbaud Financial Edge NXT](https://www.g2.com/products/blackbaud-financial-edge-nxt/reviews) — 4.0/5 stars (125 reviews) - [Xero](https://www.g2.com/products/xero/reviews) — 4.4/5 stars (1640 reviews) - [Donorbox](https://www.g2.com/products/donorbox/reviews) — 4.6/5 stars (1466 reviews) - [Blackbaud Raiser's Edge NXT](https://www.g2.com/products/blackbaud-raiser-s-edge-nxt/reviews) — 3.9/5 stars (622 reviews) - [Virtuous CRM+](https://www.g2.com/products/virtuous-crm/reviews) — 4.4/5 stars (281 reviews) ### Alternatives to QuickBooks Online - [Xero](https://www.g2.com/products/xero/reviews) — 4.4/5 stars (1640 reviews) - [NetSuite](https://www.g2.com/products/netsuite/reviews) — 4.1/5 stars (4827 reviews) - [Sage Intacct](https://www.g2.com/products/sage-intacct/reviews) — 4.3/5 stars (4257 reviews) - [CustomBooks™](https://www.g2.com/products/custombooks/reviews) — 4.4/5 stars (75 reviews) - [Webgility](https://www.g2.com/products/webgility/reviews) — 4.6/5 stars (377 reviews) - [Acumatica](https://www.g2.com/products/acumatica/reviews) — 4.4/5 stars (2007 reviews) - [FreshBooks](https://www.g2.com/products/freshbooks/reviews) — 4.5/5 stars (975 reviews) - [Oracle PeopleSoft](https://www.g2.com/products/oracle-peoplesoft/reviews) — 3.8/5 stars (692 reviews) - [Odoo ERP](https://www.g2.com/products/odoo-odoo-erp/reviews) — 4.2/5 stars (349 reviews) - [Certinia Financial Management Cloud](https://www.g2.com/products/certinia-financial-management-cloud/reviews) — 4.0/5 stars (437 reviews) --- ## Top Discussions ### Aplos No discussions available for this product. ### QuickBooks Online - Title: [What phone app works if you are using Quick books V15.0.5R6](https://www.g2.com/discussions/what-phone-app-works-if-you-are-using-quick-books-v15-0-5r6) — 7 comments, 1 upvote > **Top comment:** "You are correct, you can only use the Invoicing app if you have the online version of Quickbooks. Hope this helps!" - Title: [Can you put quickbooks on a mac?](https://www.g2.com/discussions/14104-can-you-put-quickbooks-on-a-mac) — 4 comments, 1 upvote > **Top comment:** "Yes you can use quickbooks on a Mac" - Title: [What can you do with QuickBooks online?](https://www.g2.com/discussions/what-can-you-do-with-quickbooks-online) — 3 comments > **Top comment:** "It would be great to see QBO have the ability to send monthly statements via email, not the generic intuit email, but a selectable email that is by the..." - Title: [How is QuickBooks Online being used to enhance operational efficiency and user experience in its specific field?](https://www.g2.com/discussions/how-is-quickbooks-online-being-used-to-enhance-operational-efficiency-and-user-experience-in-its-specific-field) — 2 comments > **Top comment:** "It allows for a rapid automated close linked directly to each of our bank accounts and credit cards, including BILL/Divvy." - Title: [What is QuickBooks Online used for?](https://www.g2.com/discussions/what-is-quickbooks-online-used-for) — 2 comments > **Top comment:** "Payroll and Bookkeeping" --- **Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/aplos-vs-quickbooks-online)