Workflow Management Software Resources

I recently found out that another team close to ours is also using Pipefy, and for a very similar goal. We'd like to, if posible, merge both Pipes, since that would save a lot of doubled work that currently happens.

What are some of the things you have in mind when implementing a new project with Smartsheet to make sure you included everything?

I know how to link a row or rows from one sheet to another, but is there a way to have new row links automatically populate? Meaning, if someone were to submit a response/request via a form, and that creates a new row on a sheet that we then copy to another sheet, is there a way for those rows to be connected without me having to go in and manually connect new rows each time?