# Best Room Systems *By [Nana Serwah Nkrahene](https://research.g2.com/insights/author/nana-nkrahene)* Room systems enable businesses to add video conferencing functionality to a meeting space. While individuals use [video conferencing software](https://www.g2.com/categories/video-conferencing) for video communication on a one-to-one basis, room systems outfit a meeting room with technology that allows everyone in the room to participate without using their own personal device. Room systems are often provided as either an add-on or adjacent product to video conferencing software. However, other vendors do not differentiate between their video conferencing solution and room system, selling them as one combined product. Some vendors will provide their own proprietary hardware or can be used with hardware already owned by the business to start and manage meetings. Many will provide built-in [screen sharing software](https://www.g2.com/categories/screen-sharing) or limited [meeting room booking system](https://www.g2.com/categories/meeting-room-booking-systems) capabilities. Some options will offer more extensive collaboration tools like [collaborative whiteboard software](https://www.g2.com/categories/collaborative-whiteboard) within their product as well. To qualify for inclusion in the Room System category, a product must: - Be a video conferencing software solution that must be used with a hardware room system - Optimize for different types and sizes of rooms - Provide collaboration and scheduling features specific to use in a physical space - Allow users to either purchase proprietary video hardware or bring their own ## Category Overview **Total Products under this Category:** 11 ## Trust & Credibility Stats **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 1,900+ Authentic Reviews - 11+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## Best Room Systems At A Glance - **Leader:** [Zoom Rooms](https://www.g2.com/products/zoom-rooms/reviews) - **Highest Performer:** [AIRTAME](https://www.g2.com/products/airtame/reviews) - **Easiest to Use:** [Zoom Rooms](https://www.g2.com/products/zoom-rooms/reviews) - **Top Trending:** [Zoom Rooms](https://www.g2.com/products/zoom-rooms/reviews) - **Best Free Software:** [Zoom Rooms](https://www.g2.com/products/zoom-rooms/reviews) ## Top-Rated Products (Ranked by G2 Score) ### 1. [Zoom Rooms](https://www.g2.com/products/zoom-rooms/reviews) Bring best-in-class Zoom Meetings into any space Simple and high quality: Start a meeting with one touch HD video collaboration with built-in productivity tools Wireless sharing from laptop or mobile devices Leverage ecosystem of leading hardware partners Built for flexible work: Easily transfer meetings from mobile or laptop to the Zoom Room Pair Zoom Rooms for Touch device to use as Companion Zoom Room for added functionality Digital signage included to keep employees informed Leverage AI and modern innovation: Intelligent director and smart gallery determine the best angle of individuals to display Smart name tags applies name tags to participants to know who is in the room and who is speaking during a meeting Frictionless interoperability with leading platforms **Average Rating:** 4.5/5.0 **Total Reviews:** 410 **User Satisfaction Scores:** - **Quality of Support:** 8.6/10 (Category avg: 8.6/10) - **Collaborative Whiteboards:** 8.7/10 (Category avg: 8.4/10) - **Screen Sharing:** 9.4/10 (Category avg: 9.2/10) - **Calendar Integration:** 9.2/10 (Category avg: 8.8/10) **Seller Details:** - **Seller:** [Zoom](https://www.g2.com/sellers/zoom-a5000ea1-6d30-4ab4-b591-20723189ac97) - **Year Founded:** 2011 - **HQ Location:** San Jose, CA - **Twitter:** @zoom (1,044,386 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/2532259/ (13,251 employees on LinkedIn®) **Reviewer Demographics:** - **Top Industries:** Information Technology and Services, Computer Software - **Company Size:** 40% Mid-Market, 30% Small-Business #### Pros & Cons **Pros:** - Ease of Use (26 reviews) - Video Quality (15 reviews) - Easy Setup (14 reviews) - Features (12 reviews) - Easy Communication (11 reviews) **Cons:** - Expensive (12 reviews) - Connection Issues (9 reviews) - Complexity (7 reviews) - Zoom Issues (6 reviews) - Hardware Reliability (5 reviews) ### 2. [Microsoft Teams Room](https://www.g2.com/products/microsoft-teams-room/reviews) Microsoft Teams Rooms is a comprehensive solution designed to transform meeting spaces into inclusive, collaborative environments that bridge the gap between in-person and remote participants. By integrating Microsoft Teams software with certified hardware devices, Teams Rooms enables seamless communication and collaboration across various room sizes and configurations. Key Features and Functionality: - One-Touch Join: Quickly start meetings with a single touch, streamlining the meeting initiation process. - Wireless Content Sharing: Easily share content from personal devices without the need for cables, enhancing flexibility and convenience. - AI-Powered Audio and Video: Utilize intelligent audio and video capabilities to ensure clear communication and an immersive meeting experience. - Inclusive Video Layouts: Support various video layouts, including Front Row and large galleries, to accommodate different meeting scenarios and preferences. - Scalability: Adapt to different room sizes, from small huddle spaces to large conference rooms, ensuring consistent performance across all environments. - Remote Management: Manage and monitor devices remotely through a centralized portal, simplifying administration and maintenance tasks. Primary Value and User Solutions: Microsoft Teams Rooms addresses the challenges of hybrid work environments by creating meeting spaces that are both functional and inclusive. It ensures that all participants, regardless of their location, can engage fully in meetings. The solution simplifies the meeting experience with intuitive controls and seamless integration with Microsoft Teams, reducing setup time and technical difficulties. Additionally, its scalability and remote management capabilities make it a cost-effective and efficient choice for organizations aiming to enhance collaboration and productivity in a hybrid work setting. **Average Rating:** 4.6/5.0 **Total Reviews:** 96 **User Satisfaction Scores:** - **Quality of Support:** 9.1/10 (Category avg: 8.6/10) - **Collaborative Whiteboards:** 9.0/10 (Category avg: 8.4/10) - **Screen Sharing:** 9.4/10 (Category avg: 9.2/10) - **Calendar Integration:** 9.3/10 (Category avg: 8.8/10) **Seller Details:** - **Seller:** [Microsoft](https://www.g2.com/sellers/microsoft) - **Year Founded:** 1975 - **HQ Location:** Redmond, Washington - **Twitter:** @microsoft (13,114,353 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/microsoft/ (227,697 employees on LinkedIn®) - **Ownership:** MSFT **Reviewer Demographics:** - **Top Industries:** Information Technology and Services, Computer Software - **Company Size:** 40% Enterprise, 34% Mid-Market ### 3. [RingCentral Video](https://www.g2.com/products/ringcentral-video/reviews) Glip is a conversation platform for teams to plan, share & organize work tasks. Text and video chat features facilitate communication between team members whilst file sharing and collaborative task management encourage efficiency and productivity. Glip helps teams to connect in real-time, unifying chat, tasks, video calling, file sharing, and event scheduling. Glip simplifies teamwork with secure instant messaging designed for teams to communicate and get work done at the same time. With Glip, work can be organized around conversations because the two are aligned. Users will always know what their team is doing and what needs to be done next. Glip enables the free flow of communication in teams. With text and and video chat at Glip's core, conversation barriers between team members are removed, enabling productivity and a smoother workflow. Ideas can be debated and problems solved through swift communication with Glip, which can be used like a Knowledge Base. Email and third party integrations mean that Glip - which requires no technical knowledge - can be implemented by teams already using different applications. **Average Rating:** 4.2/5.0 **Total Reviews:** 490 **User Satisfaction Scores:** - **Quality of Support:** 8.3/10 (Category avg: 8.6/10) - **Collaborative Whiteboards:** 7.5/10 (Category avg: 8.4/10) - **Screen Sharing:** 9.2/10 (Category avg: 9.2/10) - **Calendar Integration:** 7.8/10 (Category avg: 8.8/10) **Seller Details:** - **Seller:** [RingCentral](https://www.g2.com/sellers/ringcentral) - **Year Founded:** 1999 - **HQ Location:** Belmont, CA - **Twitter:** @RingCentral (62,109 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/60868/ (6,716 employees on LinkedIn®) - **Ownership:** NYSE:RNG **Reviewer Demographics:** - **Who Uses This:** Owner - **Top Industries:** Information Technology and Services, Computer Software - **Company Size:** 48% Mid-Market, 42% Small-Business #### Pros & Cons **Pros:** - Ease of Use (51 reviews) - Video Quality (36 reviews) - Screen Sharing (19 reviews) - Communication (16 reviews) - Setup Ease (16 reviews) **Cons:** - Connectivity Issues (18 reviews) - Slow Loading (8 reviews) - Expensive (5 reviews) - Learning Curve (5 reviews) - Missing Features (5 reviews) ### 4. [BlueJeans Rooms](https://www.g2.com/products/bluejeans-rooms/reviews) Turbocharge your conference rooms and huddle spaces with the power of BlueJeans. BlueJeans is on a mission to modernize traditional meeting rooms and convert them into digital workplaces. Whether outfitting new rooms with the latest hardware or using your existing room systems investments, BlueJeans has the right solution for you. BlueJeans also supports Microsoft Teams in standards-based (H.323/SIP) rooms with BlueJeans Gateway, a Microsoft Certified Cloud Video Interop (CVI) solution. **Average Rating:** 4.0/5.0 **Total Reviews:** 29 **User Satisfaction Scores:** - **Quality of Support:** 7.7/10 (Category avg: 8.6/10) - **Collaborative Whiteboards:** 8.8/10 (Category avg: 8.4/10) - **Screen Sharing:** 8.7/10 (Category avg: 9.2/10) - **Calendar Integration:** 8.8/10 (Category avg: 8.8/10) **Seller Details:** - **Seller:** [Verizon](https://www.g2.com/sellers/verizon) - **Year Founded:** 1983 - **HQ Location:** Basking RIdge, NJ - **Twitter:** @Verizon (1,489,738 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/1103/ (99,850 employees on LinkedIn®) - **Ownership:** NYSE:VZ **Reviewer Demographics:** - **Company Size:** 48% Mid-Market, 31% Enterprise ### 5. [AIRTAME](https://www.g2.com/products/airtame/reviews) Airtame is a leading all-in-one solution for shared screens in business and education, challenging the norms in the AV industry with a hardware-enabled SaaS platform. With a focus on empowering people to collaborate in new ways, Airtame makes meeting rooms more inclusive and classrooms and common spaces more dynamic through intuitive hybrid conferencing, screen sharing, and digital signage. Airtame is known for being easy to install, easy to use, and easy to manage. Airtame solutions are used by more than 10,000 organizations worldwide to make over 110,000 rooms and spaces more engaging, and is trusted by people to facilitate over 1.5 million meetings and classes each month. The Airtame Hub and Airtame Room delivers a reliable and innovative hybrid conferencing solution - this solution allows you to: - Join Microsoft Teams or Zoom calls from the same set-up - Rely on a wired ethernet connection for quality calls - Know your peripherals will always be ready to go - Stop worrying about a separate tablet controller - Screen share without even joining the call The Airtame 2 allows for screen sharing and digital signage in a single solution. Presenters can share their screen wirelessly, from a computer or mobile device to a TV, projector or monitor. Our SaaS⁠ solution, Airtame Cloud, provides centralized remote management where you can: - Manage devices from anywhere. View, update, and manage devices and content across thousands of screens. - Run your signage remotely. Control digital signage content remotely and show important and relevant messages to engage the audience. - Save on power. Schedule your screens to turn on and off automatically, according to the office or school hours. Using Airtame for Digital Signage allows to inform, educate, and engage. Turn your displays into info screens. Display relevant content that you control. Founded in 2013, Airtame has grown to a company of over 80 people with offices in New York, Copenhagen, and Budapest. We have an international mindset, fostered by inclusion and collaboration. **Average Rating:** 4.6/5.0 **Total Reviews:** 36 **User Satisfaction Scores:** - **Quality of Support:** 9.7/10 (Category avg: 8.6/10) - **Collaborative Whiteboards:** 8.8/10 (Category avg: 8.4/10) - **Screen Sharing:** 10.0/10 (Category avg: 9.2/10) - **Calendar Integration:** 9.6/10 (Category avg: 8.8/10) **Seller Details:** - **Seller:** [AIRTAME](https://www.g2.com/sellers/airtame) - **Year Founded:** 2013 - **HQ Location:** Copenhagen, DK - **Twitter:** @airtame (2,567 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/3244251/ (58 employees on LinkedIn®) **Reviewer Demographics:** - **Top Industries:** Financial Services, Primary/Secondary Education - **Company Size:** 54% Mid-Market, 27% Enterprise #### Pros & Cons **Pros:** - Ease of Use (2 reviews) - Easy Setup (2 reviews) - Reliability (2 reviews) - Convenience (1 reviews) - Cross-platform (1 reviews) **Cons:** - App Functionality (1 reviews) - Hardware Reliability (1 reviews) - Integration Issues (1 reviews) ### 6. [Archie](https://www.g2.com/products/archie-archie/reviews) Archie powers thousands of modern offices and shared workspaces worldwide, offering an integrated solution that includes meeting room and desk booking, visitor management, workspace analytics, and coworking software. A modern UI, powerful admin features, and an unparalleled user experience set Archie apart from other solutions. Both SMBs and enterprises love Archie’s extensive features, which include visual floor plans, visitor logs, check-in and check-out tracking, meeting room scheduling, seat assignment, multi-location management, smart automations, real-time notifications, a white label mobile app, SSO and SCIM, an open API, and much, much more. Archie also natively integrates with productivity tools (Slack, Teams, Google Calendar, and more), physical access systems (Kisi, Brivo, Salto, and more), payment providers, accounting software (QuickBooks and Xero), WiFi networks (Cisco, Ubiquiti, Aruba, and more), and many other solutions. Whether you’re looking for room and desk booking to power your hybrid office, visitor management for efficiency and compliance, or the right software to grow your coworking business, Archie is the solution for you. **Average Rating:** 4.9/5.0 **Total Reviews:** 230 **User Satisfaction Scores:** - **Quality of Support:** 9.5/10 (Category avg: 8.6/10) - **Collaborative Whiteboards:** 9.0/10 (Category avg: 8.4/10) - **Screen Sharing:** 9.3/10 (Category avg: 9.2/10) - **Calendar Integration:** 10.0/10 (Category avg: 8.8/10) **Seller Details:** - **Seller:** [Archie](https://www.g2.com/sellers/archie) - **Company Website:** https://archieapp.co/ - **Year Founded:** 2016 - **HQ Location:** Montreal, Canada - **LinkedIn® Page:** https://www.linkedin.com/company/archieapp/ (23 employees on LinkedIn®) **Reviewer Demographics:** - **Who Uses This:** Graphic Designer - **Top Industries:** Marketing and Advertising, Real Estate - **Company Size:** 44% Mid-Market, 37% Small-Business #### Pros & Cons **Pros:** - Ease of Use (71 reviews) - Easy Booking (61 reviews) - Seat Reservation (47 reviews) - Desk Management (36 reviews) - Reservation Ease (36 reviews) **Cons:** - Missing Features (21 reviews) - Limited Features (16 reviews) - Limited Customization (12 reviews) - Lack of Customization (9 reviews) - Booking Issues (7 reviews) ### 7. [Lifesize](https://www.g2.com/products/lifesize/reviews) For more than a decade, Lifesize has been at the forefront of video conferencing delivering high-quality technology designed to bring people together. Our cloud conferencing solutions deliver unparalleled ease-to-use and superior quality for every audio, web and video conferencing use case. We combine an integrated, best-in-class cloud-based conferencing experience, with award-winning, cloud-ready meeting room systems so that you can connect to anyone, anywhere and from any device. It’s a meeting experience like no other. **Average Rating:** 4.6/5.0 **Total Reviews:** 464 **User Satisfaction Scores:** - **Quality of Support:** 9.1/10 (Category avg: 8.6/10) - **Collaborative Whiteboards:** 9.1/10 (Category avg: 8.4/10) - **Screen Sharing:** 9.4/10 (Category avg: 9.2/10) - **Calendar Integration:** 9.2/10 (Category avg: 8.8/10) **Seller Details:** - **Seller:** [Enghouse Systems](https://www.g2.com/sellers/enghouse-systems) - **Year Founded:** 1984 - **HQ Location:** Markham - **Twitter:** @EnghouseInterac (2,425 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/enghouse/ (1,311 employees on LinkedIn®) - **Ownership:** ENGH (TSE) **Reviewer Demographics:** - **Who Uses This:** Software Engineer, IT Manager - **Top Industries:** Information Technology and Services, Marketing and Advertising - **Company Size:** 53% Mid-Market, 24% Enterprise #### Pros & Cons **Pros:** - Easy Setup (10 reviews) - Ease of Use (9 reviews) - Video Quality (8 reviews) - Audio Quality (7 reviews) - High Quality (5 reviews) **Cons:** - Connectivity Issues (3 reviews) - Integration Issues (3 reviews) - Missing Features (3 reviews) - Glitches (2 reviews) - Audio Issues (1 reviews) ### 8. [GoTo Room](https://www.g2.com/products/goto-room/reviews) GoTo Room is an all-new hardware and software bundle that enables organizations to go from unboxing to meeting in a matter of minutes. Part of GoTo, the most comprehensive suite of collaboration products in the industry, GoTo Room is the simplest and most affordable way for businesses to transform conference rooms into collaborative meeting spaces. **Average Rating:** 4.3/5.0 **Total Reviews:** 25 **User Satisfaction Scores:** - **Quality of Support:** 8.6/10 (Category avg: 8.6/10) - **Collaborative Whiteboards:** 8.1/10 (Category avg: 8.4/10) - **Screen Sharing:** 8.6/10 (Category avg: 9.2/10) - **Calendar Integration:** 8.7/10 (Category avg: 8.8/10) **Seller Details:** - **Seller:** [GoTo](https://www.g2.com/sellers/goto-e9cfa0d5-5de0-41fa-9bc6-a0e0ce54cb86) - **Year Founded:** 2003 - **HQ Location:** Boston, MA - **Twitter:** @goto (41,280 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/37788/ (1,004 employees on LinkedIn®) **Reviewer Demographics:** - **Top Industries:** Human Resources - **Company Size:** 38% Enterprise, 31% Small-Business ### 9. [Pexip](https://www.g2.com/products/pexip/reviews) Pexip enables any room to join any meeting through universal interoperability. We work with top providers and device manufacturers, like Microsoft, Google, Zoom, and Poly, to deliver a seamless and secure collaboration experience built on trusted, certified technology. Popular interoperability use cases that Pexip solves: - Google Meet Hardware to Teams Meetings - Zoom Rooms To Teams Meetings - Teams Rooms to Zoom and Webex meetings - Cisco and Poly SIP Devices to Teams, Zoom, Webex, and Google Meet What sets Pexip apart? Pexip's video conferencing solutions are designed to address some of the most complex communication challenges by prioritizing security, interoperability, and scalability. Pexip Secure Meetings ensures that sensitive video conversations and data are protected, offering advanced access control and compliance with relevant regulations. Pexip Connect breaks down platform barriers, enabling users to collaborate efficiently across different solutions and systems. **Average Rating:** 4.4/5.0 **Total Reviews:** 76 **User Satisfaction Scores:** - **Quality of Support:** 8.8/10 (Category avg: 8.6/10) **Seller Details:** - **Seller:** [Pexip](https://www.g2.com/sellers/pexip) - **Company Website:** https://www.pexip.com - **Year Founded:** 2012 - **HQ Location:** Oslo, Norway - **Twitter:** @pexip (4,135 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/2914650/ (322 employees on LinkedIn®) **Reviewer Demographics:** - **Top Industries:** Information Technology and Services, Accounting - **Company Size:** 42% Small-Business, 40% Mid-Market #### Pros & Cons **Pros:** - Reliability (12 reviews) - Ease of Use (11 reviews) - Security (10 reviews) - Cross-Platform (7 reviews) - Easy Setup (7 reviews) **Cons:** - User Interface (8 reviews) - Learning Curve (6 reviews) - Limited Customization (3 reviews) - Customer Support (2 reviews) - Editing Limitations (2 reviews) ### 10. [ClickShare](https://www.g2.com/products/clickshare/reviews) What is ClickShare Conference? ClickShare Conference, working with the users preferred UC platform, brings instant wireless connections to meeting room peripherals. Start a meeting from your laptop using your preferred unified conferencing tool and you are automatically connected wirelessly to the room cameras, speakerphones, displays and soundbars for a more immersive meeting. In less than 7 seconds all connections are made effortlessly at the click of a button. ClickShare Conference. Great things happen when people click! Who uses ClickShare Conference? ClickShare eliminates tech-related stress for users who are combining live & remote presentations and those who are responsible for implementing/supporting the technology for those users. **Average Rating:** 4.5/5.0 **Total Reviews:** 1 **User Satisfaction Scores:** - **Collaborative Whiteboards:** 6.7/10 (Category avg: 8.4/10) - **Screen Sharing:** 8.3/10 (Category avg: 9.2/10) - **Calendar Integration:** 6.7/10 (Category avg: 8.8/10) **Seller Details:** - **Seller:** [Barco](https://www.g2.com/sellers/barco-c1a8518b-9da7-4c49-bab3-999f902cf28f) - **Year Founded:** 1934 - **HQ Location:** Kortrijk, Belgium - **Twitter:** @Barco (16,816 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/barco/ (4,625 employees on LinkedIn®) - **Ownership:** EBR: BAR **Reviewer Demographics:** - **Company Size:** 200% Mid-Market ### 11. [TrueConf Room](https://www.g2.com/products/trueconf-room/reviews) TrueConf Room is a software-based video conferencing solution that transforms any meeting room into a powerful collaboration space. Designed for simplicity and flexibility, it runs on Windows or Linux PCs and turns them into fully functional conference systems without the need for dedicated hardware or complex setup. The platform is ideal for organizations seeking a cost-effective, secure, and high-quality video communication experience. TrueConf Room enables 4K Ultra HD video conferencing, screen sharing, and wireless presentation capabilities, providing a seamless and productive meeting experience. It supports SIP and H.323 standards for integration with existing AV equipment and third-party conferencing endpoints, ensuring interoperability within hybrid infrastructures. The solution can be deployed in local networks or operated offline, guaranteeing full control over meeting data and privacy. With an intuitive interface optimized for touch control and remote management, TrueConf Room offers easy conference creation, participant moderation, and layout customization. Administrators can manage devices, configure presets, and monitor system performance directly through the web interface, simplifying room management at scale. The platform also supports BYOD scenarios, allowing participants to join and share screens wirelessly from their laptops or smartphones via browser links or QR codes. Integrated collaboration tools — including chat, slideshow mode, and meeting recording — enhance engagement and make every session more interactive and productive. **Average Rating:** 5.0/5.0 **Total Reviews:** 1 **User Satisfaction Scores:** - **Quality of Support:** 10.0/10 (Category avg: 8.6/10) **Seller Details:** - **Seller:** [TrueConf](https://www.g2.com/sellers/trueconf) - **Year Founded:** 2003 - **HQ Location:** Moscow, Russia - **Twitter:** @trueconf (470 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/2153117/ (102 employees on LinkedIn®) **Reviewer Demographics:** - **Company Size:** 100% Mid-Market #### Pros & Cons **Pros:** - Reliability (1 reviews) ## Parent Category [Office Management Software](https://www.g2.com/categories/office-management-software)