# Best Project Management Software - Page 34 ## How Many Project Management Software Products Does G2 Track? **Total Products under this Category:** 704 ### Category Stats (Aug 2026) - **Average Rating:** 4.37/5 The average rating of products in this category, based on all submitted ratings - **Top Trending Product:** Planisware Orchestra (+4.17%) - Among all products in this category, Planisware Orchestra recorded the largest rating increase compared to last month _Last updated: August 01, 2026_ ## How Does G2 Rank Project Management Software Products? **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 141,000+ Authentic Reviews - 704+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## G2 Grid® for Project Management Software ![G2 Grid® for Project Management Software plotting products by satisfaction and market presence](https://www.g2.com/categories/project-management/grids.png?focus%5B%5D=650&focus%5B%5D=278&focus%5B%5D=530&focus%5B%5D=16194&focus%5B%5D=25675&focus%5B%5D=82623&focus%5B%5D=36096&focus%5B%5D=931) Highlighted products: Jira, Asana, Smartsheet, monday AI Work Platform, ClickUp, Notion, Airtable, and Quickbase. Underlying data: [Grid® JSON](https://www.g2.com/categories/project-management/grids.json?focus%5B%5D=jira&focus%5B%5D=asana&focus%5B%5D=smartsheet&focus%5B%5D=monday-com&focus%5B%5D=clickup&focus%5B%5D=notion&focus%5B%5D=airtable&focus%5B%5D=quickbase) **Sponsored** ### Wrike Wrike is the trusted work delivery platform where AI extends what people can accomplish. By centralizing all work in one governed, context-rich environment, Wrike helps organizations streamline collaboration, project planning, and task execution while maintaining the control and accountability that complex work demands. Wrike serves project managers, team leaders, and organizations of all sizes across marketing, IT, product development, professional services, and beyond. Teams use Wrike to track work progress, assign tasks, set deadlines, and facilitate communication, eliminating silos and fostering a culture of transparency and accountability that is crucial for successful delivery. Key features include AI Agents, Wrike Copilot, Wrike MCP Server, workflow automations, customizable dashboards, real-time collaboration tools, and advanced reporting capabilities. Teams can build and automate tailored workflows that reflect their unique processes, visualize timelines through Gantt charts and Kanban boards, and integrate seamlessly with tools like Slack, Google Drive, and Microsoft Teams. Wrike's MCP server extends this further, allowing AI assistants to connect directly to the platform where execution actually happens so AI-driven actions become part of the auditable record of how work gets done, not disconnected outputs living outside the system. And powered by the Wrike Work Intelligence® Graph, the platform gives AI the structured context it needs to act reliably inside the same roles, permissions, and access controls as your people. The result goes far beyond task management. Wrike reduces time spent on administrative work, scales alongside growing organizations, and gives teams the governed foundation they need to put AI to work on their most consequential workflows without losing control. With more than 20,000 organizations worldwide, including Siemens, Walmart, NVIDIA, and The Estée Lauder Companies, trusting Wrike to deliver their most important work, the platform has earned its place as a reliable partner for organizations to deliver without doubt [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=paid_promo&secure%5Bad_slot%5D=category_product_list_llm&secure%5Bcategory_id%5D=14&secure%5Bchosen_at%5D=2026-08-01T22%3A35%3A05Z&secure%5Bmedium%5D=sponsored&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=1382&secure%5Bresource_id%5D=14&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fproject-management%3Flogout%3Dtrue%26page%3D34&secure%5Btoken%5D=5a9a2e5dd17fb8e11974f155b2151beb995c35e85cae852573df9f591205681a&secure%5Burl%5D=https%3A%2F%2Fwww.wrike.com%2Ffeatures%2F&secure%5Burl_type%5D=paid_promos) ### [SAM9000 APM](https://www.g2.com/products/sam9000-apm/reviews) SAM9000 is a Task Management, Document Management and Email Management in one App, powered by Artificial Intelligence. It uses simple lists anyone can understand, no Scrum or Kanban needed. Unlike other tools, It makes it easy for Professional Services businesses to work on multiple projects in parallel, effectively and efficiently. Powered by Artificial Intelligence, Sam is like an Assistant Project Manager for you and your team, quietly helping you move projects forward It is specifically designed to handle fast changing requirements, cross-functional teams, and multiple projects in parallel. This makes it very well suited to services business like : digital marketing, creatives, designers, product managers, and other professional services providers. The software also includes File Sharing and Guest Client Uploading. In addition, of powerful Document Management features, it comes with Team Email Management. Sam is web based PWA, you can install on desktops, laptops and mobile. Users all connect to the team through the cloud, making access to files, emails, projects and tasks, centralized and available to local or remote workers. It also works exactly the same on desktop, laptops and smartphones, in real time. **Average Rating:** 4.0/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate SAM9000 APM? - **Creation & Assignment:** 8.3/10 (Category avg: 8.9/10) #### Who Is the Company Behind SAM9000 APM? - **Seller:** [SAM9000](https://www.g2.com/sellers/sam9000) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Medium #### What Are Recent G2 Reviews of SAM9000 APM? **["One of the best online project management tool for Agile Project management!"](https://www.g2.com/survey_responses/sam9000-apm-review-5037978)** **Rating:** 4.0/5.0 stars _— Veeral O._ [Read full review](https://www.g2.com/survey_responses/sam9000-apm-review-5037978) #### What Are G2 Users Discussing About SAM9000 APM? - [What is SAM9000 APM used for?](https://www.g2.com/discussions/what-is-sam9000-apm-used-for) ### [Scopidea](https://www.g2.com/products/scopidea/reviews) Scopidea is a project management software for collaborated and distributed teams. **Average Rating:** 4.5/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate Scopidea? - **Planning:** 8.3/10 (Category avg: 8.8/10) - **Creation & Assignment:** 10.0/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) #### Who Is the Company Behind Scopidea? - **Seller:** [Scopidea](https://www.g2.com/sellers/scopidea) - **Year Founded:** 2013 - **HQ Location:** Noida, IN - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=01b88fe8aa3e22c9e0fe18060720f2df93c7cc27eeb8fec11947b2214e0d7323&secure%5Burl%5D=http%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fscopidea&secure%5Burl_type%5D=linkedin_company_website) 4 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Medium #### What Are Recent G2 Reviews of Scopidea? **["Good candidate for Project Management Solutions"](https://www.g2.com/survey_responses/scopidea-review-4194431)** **Rating:** 4.5/5.0 stars _— Rahul D._ [Read full review](https://www.g2.com/survey_responses/scopidea-review-4194431) #### What Are G2 Users Discussing About Scopidea? - [What is Scopidea used for?](https://www.g2.com/discussions/what-is-scopidea-used-for) ### [ScrumJam](https://www.g2.com/products/scrumjam/reviews) ScrumJam is a planning poker and sprint retrospective tool built for agile teams. It combines estimation and reflection into one lightweight, fast product — no downloads, no setup, just share a link and start. Planning Poker Run real-time planning poker sessions with your team from anywhere. ScrumJam supports Fibonacci, T-shirt sizing, and custom card decks. Votes are hidden until everyone submits, then revealed simultaneously to avoid anchoring bias. Sprint Retrospectives Facilitate structured retrospectives with built-in formats including Start/Stop/Continue, Mad/Sad/Glad, 4Ls, and more. Team members submit cards anonymously, AI groups similar feedback automatically, and the facilitator guides the session through discuss, vote, and action points phases. AI generates a summary of agreed action points so nothing gets lost after the meeting. Jira Integration ScrumJam connects directly to Jira Cloud. Import your backlog into planning poker sessions, sync story point estimates back automatically, and keep your sprint workflow in one place. Built for Teams of All Sizes Teams from Nike, Toyota, Air Canada, and NordSecurity use ScrumJam for their sprint ceremonies. Public sessions require no account — just share the link. Team sessions add persistent history, member management, and Jira sync. Key Features - Real-time planning poker with simultaneous vote reveal - Sprint retrospectives with anonymous card submission - AI-powered card grouping and action point summary - Jira Cloud integration with two-way story point sync - Custom card decks and voting scales - Session history and team dashboard - No installation required — works in any browser - Free tier available, team plans from $25/month **Average Rating:** 5.0/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate ScrumJam? - **Has the product been a good partner in doing business?:** 0.0/10 (Category avg: 8.9/10) - **Creation & Assignment:** 10.0/10 (Category avg: 8.9/10) #### Who Is the Company Behind ScrumJam? - **Seller:** [Scrum Jam](https://www.g2.com/sellers/scrum-jam) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Large #### What Are Recent G2 Reviews of ScrumJam? **["Fun & Easy. Great for retros and planning poker in one place"](https://www.g2.com/survey_responses/scrumjam-review-12948308)** **Rating:** 5.0/5.0 stars _— Jaime G._ [Read full review](https://www.g2.com/survey_responses/scrumjam-review-12948308) ### [Seavus Project Viewer](https://www.g2.com/products/seavus-project-viewer/reviews) Seavus Project Viewer is a standalone, on-premise, software solution that can open .mpp files and visually present the project information within them. It is the leading Project Viewer that is widely trusted by 6+ million clients and used in more than two-thirds of the Fortune 500 companies worldwide. Seavus Project Viewer is the No.1 choice for viewing .mpp files on the market for nearly two decades. Why choose Seavus Project Viewer: - Display of all MS Project views with 100% accuracy. - Fully compatible with latest Microsoft Project versions. - Complete integration for Microsoft SharePoint. - Dedicated Support. - Collaborative Task Update feature. Seavus Project Viewer actively supports more than 27 views as seen in the Microsoft Project software, providing a visual display of the project information to any project stakeholder using the software. In addition to the standard views, Seavus Project Viewer is capable to work with user-defined views, or views that the project manager has created in Microsoft Project and saved in the project plan. It also comes with visual reports and dashboards that allow project professionals to get a complete overview of their upcoming tasks, critical tasks or tasks that are behind schedule. Project stakeholders can also observe the tasks, resource costs and analyze whether they are aligned with the project budget. Different licensing models for individuals and companies are available. For testing and evaluation purposes, a 15-day, fully featured, trial version of the Seavus Project Viewer software is also available for download from the official website. **Average Rating:** 5.0/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate Seavus Project Viewer? - **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.9/10) #### Who Is the Company Behind Seavus Project Viewer? - **Seller:** [Synami](https://www.g2.com/sellers/synami) - **HQ Location:** Skopje, Macedonia - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=ce0cbbdbd34bcad9bad44725d44d6610c294286c2131fccd1a697b91bcf99f12&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fsynami&secure%5Burl_type%5D=linkedin_company_website) 17 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Large #### What Are Recent G2 Reviews of Seavus Project Viewer? **["Reliable and stable project viewing solution"](https://www.g2.com/survey_responses/seavus-project-viewer-review-141338)** **Rating:** 5.0/5.0 stars _— Verified User in Defense & Space_ [Read full review](https://www.g2.com/survey_responses/seavus-project-viewer-review-141338) #### What Are G2 Users Discussing About Seavus Project Viewer? - [What is Seavus Project Viewer used for?](https://www.g2.com/discussions/what-is-seavus-project-viewer-used-for) ### [Semsto](https://www.g2.com/products/semsto/reviews) Semsto is an integrated business management platform designed to help organizations manage their employees, customers, projects, finances, operations, and internal processes from one centralized system. It brings together ERP, CRM, HRMS, payroll, attendance, recruitment, task management, finance, reporting, and workforce tracking capabilities, reducing dependency on spreadsheets, disconnected software, manual registers, and scattered communication. The platform is suitable for growing businesses that want better visibility across departments and a structured way to manage daily operations. Semsto can be configured according to the organization’s departments, roles, approval workflows, reporting requirements, and operational processes. Semsto’s HRMS module helps businesses maintain complete employee records, including personal information, employment details, department, designation, branch, salary structure, documents, reporting hierarchy, transfers, promotions, increments, loans, and employment history. Role-based access ensures that employees, managers, HR teams, and administrators can access information according to their responsibilities. The attendance and leave management features help organizations track employee punch-in and punch-out records, working hours, shifts, rosters, holidays, weekly offs, late arrivals, early departures, overtime, absences, and leave balances. Employees can submit leave requests, while managers and HR teams can review, approve, reject, and monitor them through structured workflows. Semsto includes payroll management capabilities that help organizations calculate employee salaries based on attendance, earnings, deductions, allowances, loans, taxes, provident fund components, professional tax, and other configurable salary rules. Businesses can generate salary slips, payroll registers, bank advice reports, statutory reports, and employee-wise or branch-wise payroll summaries. The recruitment module supports the complete hiring process, including job openings, candidate information, applications, interview scheduling, selection stages, communication, and onboarding. This helps HR teams maintain a structured recruitment pipeline and reduce manual follow-ups. Semsto’s CRM functionality enables sales and business development teams to manage leads, prospects, clients, contacts, follow-ups, meetings, communication history, and sales activities. Leads can be assigned to team members, tracked through different stages, and monitored using dashboards and reports. This helps organizations reduce missed follow-ups and maintain better visibility into their sales pipeline. The platform also supports task, project, and activity management. Users can create tasks, assign responsibilities, set priorities and deadlines, update progress, add comments, attach documents, and monitor pending or completed work. Managers can view team workloads, task status, project progress, and delayed activities from a centralized dashboard. Semsto includes employee productivity and work-tracking capabilities for organizations that need visibility into remote or office-based work. Through its desktop application, businesses can track employee login time, working duration, activity, and screenshots according to configured policies. This helps managers review workforce activity while maintaining structured records. The mobile call-log functionality can help sales and support teams maintain records of customer calls. Employees can add call notes, follow-up details, and outcomes after conversations, allowing organizations to maintain a centralized communication history and improve customer follow-up management. The finance and expense management features enable businesses to record income, expenses, transactions, payment information, and financial activities. Organizations can configure approval processes and generate reports for better monitoring of business finances. Semsto provides dashboards and reports for attendance, payroll, employee activity, recruitment, leads, clients, tasks, projects, finance, and other operational areas. Reports can be filtered by date, employee, department, branch, project, status, or other business parameters. This gives management faster access to accurate information and supports better decision-making. The platform includes document management capabilities that allow organizations to store employee documents, client files, project-related information, policies, attachments, and other business records in a structured manner. Notifications and reminders help users stay updated about pending approvals, follow-ups, tasks, meetings, leave requests, and important activities. Semsto can be customized and integrated according to an organization’s specific requirements. Businesses can configure modules, forms, user permissions, workflows, salary components, reports, approval levels, and operational rules based on their internal processes. By connecting HR, payroll, recruitment, sales, projects, finance, employees, and management teams, Semsto helps organizations reduce duplicate data entry, improve communication, increase accountability, automate repetitive work, and gain better control over their business operations. Semsto is suitable for small, medium, and growing enterprises across industries such as manufacturing, textile, construction, real estate, healthcare, logistics, education, retail, professional services, and technology. Its modular and scalable structure allows businesses to start with the required features and expand the platform as their operations grow. **Average Rating:** 5.0/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate Semsto? - **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.9/10) #### Who Is the Company Behind Semsto? - **Seller:** [Aarvi Technology](https://www.g2.com/sellers/aarvi-technology) - **Year Founded:** 2015 - **HQ Location:** Surat, IN - **Twitter:** @aarvitechnology - **LinkedIn® Page:** [in.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=1c78ed570f4845e055297fa49d6ba7524940bbbe0daf7b40ad6d917473328426&secure%5Burl%5D=https%3A%2F%2Fin.linkedin.com%2Fcompany%2Faarvi-technology-india&secure%5Burl_type%5D=linkedin_company_website) 5 employees on LinkedIn® - **Ownership:** Privately Held #### Who Uses This Product? - **Company Size:** 100% Small #### What Do G2 Reviewers Say About Semsto? _AI-generated summary from verified user reviews_ ##### Pros - Users commend the **stellar customer support** of Semsto, appreciating their responsiveness and readiness to assist. - Users find Semsto to be **easy to use** , enhancing their operations with its intuitive tools and features. - Users find Semsto's **project management tools comprehensive** , greatly simplifying their IT operations and enhancing efficiency. - Users appreciate the **exceptional value** offered by Semsto, making it easy to access a range of features affordably. ##### Cons - Users suggest that **limited integrations** hinder Semsto's compatibility with other essential IT tools, reducing overall effectiveness. #### What Are Recent G2 Reviews of Semsto? **["The All-in-One Solution for IT Companies"](https://www.g2.com/survey_responses/semsto-review-9054630)** **Rating:** 5.0/5.0 stars _— Chirag K._ [Read full review](https://www.g2.com/survey_responses/semsto-review-9054630) ### [SMART Project Control](https://www.g2.com/products/smart-project-control/reviews) Smart Project Control is a complete project management software built for large infrastructure and construction projects. It is laser-focused on project completion and not just managing projects. SMART Project Control software is used by more than 400 organizations to improve the on-time delivery of their projects. Customers include the U.S. Military, Delta Air Lines, Larsen & Toubro, ABB, BHP Billiton, Siemens, NTPC, GRSE, JSPL, Vedanta, Action TESA, Century Ply, Wonder Cement, Vikram Solar, Vardhman Fabrics, Trident Group, and many more. Engaged in a wide range of projects including engineering and construction; maintenance, repair & overhaul; and product development, our customers have collectively realized more than $7 billion in additional cash and profits by improving project delivery. SMART Project Control software is like Google Maps for projects. It keeps teams moving together in the right direction and on the right tasks. Even through delays, changes and bottlenecks. It prevents chaos and delivers more on time projects at lower cost. **Average Rating:** 5.0/5.0 **Total Reviews:** 1 #### Who Is the Company Behind SMART Project Control? - **Seller:** [Realization Technologies](https://www.g2.com/sellers/realization-technologies) - **Year Founded:** 1999 - **HQ Location:** Sunnyvale, US - **Twitter:** @realizationccpm 319 Twitter followers - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=504de9d3da87eb0f1dbdf3f8bc1a494e23b2e48b3760a16ae20584cf808676fb&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Frealization-technologies%2F%3FviewAsMember%3Dtrue&secure%5Burl_type%5D=linkedin_company_website) 35 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Small #### What Are Recent G2 Reviews of SMART Project Control? **["Perfect for Portfolio Management"](https://www.g2.com/survey_responses/smart-project-control-review-7167381)** **Rating:** 5.0/5.0 stars _— Verified User in Public Relations and Communications_ [Read full review](https://www.g2.com/survey_responses/smart-project-control-review-7167381) ### [.STUDIO](https://www.g2.com/products/love-that-design-studio/reviews) Love That Design, a United Arab Emirates-based online Design brand, has developed a digital platform that provides an organized workflow for the Design and Construction community to streamline and actively manage their sales, projects, and design submittals. The new platform enables businesses to plan their resources and teams around how work is happening today. **Average Rating:** 4.0/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate .STUDIO? - **Has the product been a good partner in doing business?:** 5.0/10 (Category avg: 8.9/10) - **Planning:** 8.3/10 (Category avg: 8.8/10) - **Creation & Assignment:** 6.7/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) #### Who Is the Company Behind .STUDIO? - **Seller:** [Love That Design](https://www.g2.com/sellers/love-that-design) - **HQ Location:** Dubai, AE - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=50e079dde779e3e2959cec49d41fcbf0a8c0864a67b47ee59bb2f8399837c14d&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fstudio-by-love-that-design&secure%5Burl_type%5D=linkedin_company_website) 7 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Small #### What Are Recent G2 Reviews of .STUDIO? **["It is a great tool to manage our creative projects"](https://www.g2.com/survey_responses/studio-review-5180073)** **Rating:** 4.0/5.0 stars _— Fabian C._ [Read full review](https://www.g2.com/survey_responses/studio-review-5180073) #### What Are G2 Users Discussing About .STUDIO? - [What is .STUDIO used for?](https://www.g2.com/discussions/what-is-studio-used-for) ### [SuiteWorks Tech Project Management SuiteApp for NetSuite](https://www.g2.com/products/suiteworks-tech-project-management-suiteapp-for-netsuite/reviews) SuiteWorks Tech offers a comprehensive Project Management SuiteApp for NetSuite, designed to streamline project workflows, optimize resource utilization, and enhance financial management. Built exclusively on the NetSuite platform, this robust solution integrates seamlessly, providing intuitive tools for project tracking, task management, billing, and reporting—all within a unified system. It caters to various industries, simplifying the complexities of project execution and enabling teams to deliver results efficiently while maintaining full visibility into costs, revenues, and margins. Key Features: 1. Automated Project Creation from Sales Orders: Effortlessly convert sales orders into fully functional project records with a single click, ensuring alignment between sales and project delivery. 2. Task and Subtask Management: Define project tasks and break them down into actionable subtasks, fostering better collaboration and task prioritization. 3. Resource Allocation: Assign resources to tasks based on skill, availability, and cost, optimizing resource usage and reducing project delays. 4. Flexible Billing Options: Support for multiple billing models, including fixed rates and hourly rates by project, resource, or task, enabling tailored invoicing for diverse client needs. 5. Time Entry Management: Simplify tracking of hours spent on projects with intuitive time entry sheets, ensuring accurate billing calculations. 6. Project Invoice Generation: Generate invoices directly from project deliverables, reducing administrative overhead while maintaining billing accuracy. 7. Project Expense Tracking: Record all project-related costs to maintain financial control and ensure budgets are met, preventing budget overruns and ensuring project profitability. 8. Cost Tracking and Variance Analysis: Compare planned costs with actuals to identify variances, ensuring better control over project budgets. 9. Revenue and Margin Tracking: Monitor planned versus actual revenue, and track gross margins in real time to evaluate project profitability. 10. Kanban Board: Streamline workflows, manage task progress, and enhance team collaboration by providing a clear visual representation of tasks and their statuses. **Average Rating:** 5.0/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate SuiteWorks Tech Project Management SuiteApp for NetSuite? - **Planning:** 10.0/10 (Category avg: 8.8/10) - **Creation & Assignment:** 10.0/10 (Category avg: 8.9/10) - **Resource Allocation:** 10.0/10 (Category avg: 8.4/10) #### Who Is the Company Behind SuiteWorks Tech Project Management SuiteApp for NetSuite? - **Seller:** [SuiteWorks Tech](https://www.g2.com/sellers/suiteworks-tech) - **Year Founded:** 2023 - **HQ Location:** Hyderabad, IN - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=e9f7194feb60c33d7e3aeee8f75896854123db5d990fa8ff95147089620d01de&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fsuiteworks-technologies-private-limited&secure%5Burl_type%5D=linkedin_company_website) 2 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Small #### What Do G2 Reviewers Say About SuiteWorks Tech Project Management SuiteApp for NetSuite? _AI-generated summary from verified user reviews_ ##### Pros - Users find the **intuitive design** of SuiteWorks Tech Project Management SuiteApp enhances productivity and project delivery. #### What Are Recent G2 Reviews of SuiteWorks Tech Project Management SuiteApp for NetSuite? **["Very intuitive interface"](https://www.g2.com/survey_responses/suiteworks-tech-project-management-suiteapp-for-netsuite-review-10953630)** **Rating:** 5.0/5.0 stars _— Verified User in Commercial Real Estate_ [Read full review](https://www.g2.com/survey_responses/suiteworks-tech-project-management-suiteapp-for-netsuite-review-10953630) ### [Swiftlight](https://www.g2.com/products/swiftlight/reviews) Swiftlight is a visual project management software. **Average Rating:** 4.0/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate Swiftlight? - **Planning:** 6.7/10 (Category avg: 8.8/10) - **Creation & Assignment:** 6.7/10 (Category avg: 8.9/10) - **Resource Allocation:** 6.7/10 (Category avg: 8.4/10) #### Who Is the Company Behind Swiftlight? - **Seller:** [Torridon Solutions](https://www.g2.com/sellers/torridon-solutions) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Large #### What Are Recent G2 Reviews of Swiftlight? **["Best for tracking"](https://www.g2.com/survey_responses/swiftlight-review-4206076)** **Rating:** 4.0/5.0 stars _— Vishwas V._ [Read full review](https://www.g2.com/survey_responses/swiftlight-review-4206076) #### What Are G2 Users Discussing About Swiftlight? - [What is Swiftlight used for?](https://www.g2.com/discussions/what-is-swiftlight-used-for) ### [Taskeo Project Management](https://www.g2.com/products/taskeo-project-management/reviews) Taskeo solution for project management allows teams to collaborate in a more efficient and productive way. This cloud-based platform offers standard collaboration features as well as advanced functionalities. It's an ideal solution for remote teams, agencies, consulting services and tech startups. Taskeo's project management solution integrates with a number of external tools and other products from Taskeo cloud business management suite. **Average Rating:** 4.5/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate Taskeo Project Management? - **Planning:** 8.3/10 (Category avg: 8.8/10) - **Creation & Assignment:** 10.0/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) #### Who Is the Company Behind Taskeo Project Management? - **Seller:** [Taskeo](https://www.g2.com/sellers/taskeo) - **Year Founded:** 2017 - **HQ Location:** Tallinn, Harjumaa - **Twitter:** @Taskeo - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7451880d88034a9ed01c2bb106d17ce04e807775391965038f2e93495ea7c7f2&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Ftaskeo%2F&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Small #### What Are Recent G2 Reviews of Taskeo Project Management? **["Taskeo Project Management is a software to improve productivity."](https://www.g2.com/survey_responses/taskeo-project-management-review-4511466)** **Rating:** 4.5/5.0 stars _— Duncan-J L._ [Read full review](https://www.g2.com/survey_responses/taskeo-project-management-review-4511466) #### What Are G2 Users Discussing About Taskeo Project Management? - [What is Taskeo Project Management used for?](https://www.g2.com/discussions/what-is-taskeo-project-management-used-for) ### [TeamAssurance](https://www.g2.com/products/teamassurance/reviews) TeamAssurance is a cloud platform to connect your Top line with your Front line in real-time, embedding a virtuous cycle of improvement & learning. Our integrated platform directly links your 3 most critical processes: Strategy Management | Project Management | Daily Management **Average Rating:** 5.0/5.0 **Total Reviews:** 1 #### Who Is the Company Behind TeamAssurance? - **Seller:** [TeamAssurance](https://www.g2.com/sellers/teamassurance) - **Year Founded:** 2017 - **HQ Location:** Melbourne, AU - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=007cf6f5b7caf7487cbbe97efe6a306af331ed81c8310cfca8b537bed4d2fdf5&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fteamassurance&secure%5Burl_type%5D=linkedin_company_website) 17 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 50% Large, 50% Medium #### What Are Recent G2 Reviews of TeamAssurance? **["Assurance"](https://www.g2.com/survey_responses/teamassurance-review-7012308)** **Rating:** 5.0/5.0 stars _— era b._ [Read full review](https://www.g2.com/survey_responses/teamassurance-review-7012308) #### What Are G2 Users Discussing About TeamAssurance? - [What is TeamAssurance used for?](https://www.g2.com/discussions/what-is-teamassurance-used-for) ### [Teamcamp](https://www.g2.com/products/teamcamp/reviews) Teamcamp is an all-in-one project management and collaboration platform designed to simplify workflows and enhance team productivity. From planning projects to managing teams and clients, Teamcamp brings everything you need into one intuitive application. With customizable workflows, real-time collaboration, and visual progress tracking, it’s the perfect solution for teams across marketing, sales, design, HR, finance, and more. Empower your organization to work smarter and achieve more with Teamcamp! **Average Rating:** 4.5/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate Teamcamp? - **Planning:** 8.3/10 (Category avg: 8.8/10) - **Creation & Assignment:** 6.7/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) #### Who Is the Company Behind Teamcamp? - **Seller:** [Teamcamp](https://www.g2.com/sellers/teamcamp) - **Year Founded:** 2022 - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=1df45abe6b9b773371c6bc32e6a7b9742618b1c7dea0aa6ed64dfd2bed7dcf21&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fteamcamp-app&secure%5Burl_type%5D=linkedin_company_website) 4 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Medium #### What Do G2 Reviewers Say About Teamcamp? _AI-generated summary from verified user reviews_ ##### Pros - Users value the **ease of use** in Teamcamp, enjoying its simple design and streamlined workflow for project management. - Users value the **easy integration** of Teamcamp, which enhances workflow and project management efficiency. - Users appreciate the **intuitive design** of Teamcamp, enabling smooth project management for startups and small businesses. - Users find the **project management design** of Teamcamp simple and efficient, enhancing workflow for small-scale businesses. - Users value the **smooth and streamlined team collaboration** in Teamcamp, enhancing productivity and project management efficiency. ##### Cons - Users find the **language limitations** of Teamcamp a barrier for effective collaboration with foreign clients. #### What Are Recent G2 Reviews of Teamcamp? **["Perfect for project management"](https://www.g2.com/survey_responses/teamcamp-review-10960806)** **Rating:** 4.5/5.0 stars _— Brian T._ [Read full review](https://www.g2.com/survey_responses/teamcamp-review-10960806) ### [The Workbench POMS](https://www.g2.com/products/the-workbench-poms/reviews) With the Workbench Production Operations Management System (POMS), consumer goods companies can coordinate between teams, streamline communication with vendors, and quickly respond to disruptions all in one place. **Average Rating:** 4.5/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate The Workbench POMS? - **Has the product been a good partner in doing business?:** 6.7/10 (Category avg: 8.9/10) - **Planning:** 8.3/10 (Category avg: 8.8/10) - **Creation & Assignment:** 8.3/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) #### Who Is the Company Behind The Workbench POMS? - **Seller:** [Workbench Technologies](https://www.g2.com/sellers/workbench-technologies) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Medium #### What Are Recent G2 Reviews of The Workbench POMS? **["The Workbench POMS"](https://www.g2.com/survey_responses/the-workbench-poms-review-5222187)** **Rating:** 4.5/5.0 stars _— Muhammad Muzammal J._ [Read full review](https://www.g2.com/survey_responses/the-workbench-poms-review-5222187) #### What Are G2 Users Discussing About The Workbench POMS? - [What is The Workbench POMS used for?](https://www.g2.com/discussions/what-is-the-workbench-poms-used-for) ### [TimeLinx](https://www.g2.com/products/timelinx/reviews) TimeLinx Software provides comprehensive CRM-based web and mobile project and service management software solutions. **Average Rating:** 5.0/5.0 **Total Reviews:** 1 #### How Do G2 Users Rate TimeLinx? - **Planning:** 8.3/10 (Category avg: 8.8/10) - **Creation & Assignment:** 8.3/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) #### Who Is the Company Behind TimeLinx? - **Seller:** [Mark Engelberg](https://www.g2.com/sellers/mark-engelberg) - **Year Founded:** 2001 - **HQ Location:** North Andover, US - **Twitter:** @timelinxcrm 292 Twitter followers - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=503742d49b5301822cb62ae07ba18448b1aa7e6b1a35da508c3cc82211e7f3af&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Ftimelinx-software-llc&secure%5Burl_type%5D=linkedin_company_website) 6 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Small #### What Are Recent G2 Reviews of TimeLinx? **["Complete Project and Service Management for the Mid-Market"](https://www.g2.com/survey_responses/timelinx-review-4443243)** **Rating:** 5.0/5.0 stars _— Jeffrey G._ [Read full review](https://www.g2.com/survey_responses/timelinx-review-4443243) **["Very good user experience"](https://www.g2.com/survey_responses/timelinx-review-4140538)** **Rating:** 5.0/5.0 stars _— Verified User in Computer Software_ [Read full review](https://www.g2.com/survey_responses/timelinx-review-4140538) #### What Are G2 Users Discussing About TimeLinx? - [What is TimeLinx used for?](https://www.g2.com/discussions/what-is-timelinx-used-for) ### [TIVITY](https://www.g2.com/products/tivity/reviews) Projects is a project management tool and the central point for all tasks for all applications inside and outside your company. **Average Rating:** 5.0/5.0 **Total Reviews:** 1 #### Who Is the Company Behind TIVITY? - **Seller:** [Tivity](https://www.g2.com/sellers/tivity) - **Year Founded:** 2015 - **HQ Location:** München, DE - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=9518a589837d3814c9040317d5cc78d21c43f9ac7d8682a124617b2b2a67f5f1&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Ftivity-one%2F&secure%5Burl_type%5D=linkedin_company_website) 9 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 50% Large, 50% Medium #### What Are Recent G2 Reviews of TIVITY? **["Good cloud based project management for managing task , collaboration or application."](https://www.g2.com/survey_responses/tivity-review-9950445)** **Rating:** 4.5/5.0 stars _— Prashant S._ [Read full review](https://www.g2.com/survey_responses/tivity-review-9950445) **["New & Better - Project Management System"](https://www.g2.com/survey_responses/tivity-review-5060455)** **Rating:** 5.0/5.0 stars _— Piyush A._ [Read full review](https://www.g2.com/survey_responses/tivity-review-5060455) #### What Are G2 Users Discussing About TIVITY? - [What is TIVITY used for?](https://www.g2.com/discussions/what-is-tivity-used-for) - [‹ Prev‹ Prev](/categories/project-management?logout=true&order=g2_score&page=33#product-list) - [1](/categories/project-management?logout=true&order=g2_score#product-list) - [2](/categories/project-management?logout=true&order=g2_score&page=2#product-list) - … - [30](/categories/project-management?logout=true&order=g2_score&page=30#product-list) - [31](/categories/project-management?logout=true&order=g2_score&page=31#product-list) - [32](/categories/project-management?logout=true&order=g2_score&page=32#product-list) - [33](/categories/project-management?logout=true&order=g2_score&page=33#product-list) - 34 - [35](/categories/project-management?logout=true&order=g2_score&page=35#product-list) - [36](/categories/project-management?logout=true&order=g2_score&page=36#product-list) - [37](/categories/project-management?logout=true&order=g2_score&page=37#product-list) - [38](/categories/project-management?logout=true&order=g2_score&page=38#product-list) - … - [46](/categories/project-management?logout=true&order=g2_score&page=46#product-list) - [47](/categories/project-management?logout=true&order=g2_score&page=47#product-list) - [Next ›Next ›](/categories/project-management?logout=true&order=g2_score&page=35#product-list) Spotlight Categories [Video Editing Software](https://www.g2.com/categories/video-editing) [Zero Trust Networking Software](https://www.g2.com/categories/zero-trust-networking) [Compensation Management Software](https://www.g2.com/categories/compensation-management) [ERP Systems](https://www.g2.com/categories/erp-systems) [Revenue Operations & Intelligence (RO&I) Software](https://www.g2.com/categories/revenue-operations-intelligence-ro-i) Similar Categories - [Capital Project Management](/categories/capital-project-management) - [Earned Value Management](/categories/earned-value-management) - [Kanban Project Management](/categories/kanban-project-management) - [Project and Portfolio Management](/categories/project-and-portfolio-management) - [Project Collaboration](/categories/project-collaboration) - [Project Cost Management](/categories/project-cost-management) - [Project Management Tools](/categories/project-management-tools) - [Resource Management](/categories/resource-management) - [Stakeholder Relationship Management Software](/categories/stakeholder-relationship-management-software) - [Strategic Planning and Execution](/categories/strategic-planning-and-execution) - [Strategic Portfolio Management](/categories/strategic-portfolio-management) - [Task Management](/categories/task-management-software) - [Work Management](/categories/work-management) [Browse Project Management Themes](/categories/project-management/themes) ![Subhransu Sahu](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Subhransu Sahu") SS Researched and written by [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu) Updated April 9, 2026 Project management software streamlines project planning, task allocation, and team organization, offering real-time status updates, resource management, budget tracking, and support for multiple methodologies such as waterfall and agile, enabling teams of any size to maintain project control and improve organizational efficiency. ### Core Capabilities of Project Management Software To qualify for inclusion in the [Project Management software](https://learn.g2.com/best-project-management-software) category, a product must: - Create project plans and work breakdown structure (WBS) based on scope - Define, manage, and allocate resources based on demand and availability - Create project budgets and compare them with actual costs and expenses - Support multiple project management methodologies such as waterfall and agile - Provide project templates that can be modified or combined to create new projects - Manage interdependencies between tasks and their impact on deadlines - Automatically generate a critical path and update it when the project changes - Allow users to mass update tasks without changing interdependencies - Include multiple project views such as calendar view or customer view - Monitor project progress, resource utilization, and user productivity ### Common Use Cases for Project Management Software Project managers and teams across industries use project management software to coordinate complex work and deliver on time and within budget. Common use cases include: - Planning and scheduling project timelines with task dependencies and critical path tracking - Managing resource allocation and workload across team members and departments - Tracking project budgets, milestones, and progress in real time to support decision-making ### How Project Management Software Differs from Other Tools Project management software is closely related to [task management software](https://www.g2.com/categories/task-management-software) but differs in scale and scope, task management focuses on individual assignments, while project management coordinates entire teams, budgets, and interdependencies. For organizations managing large volumes of similar projects, [project and portfolio management (PPM) software](https://www.g2.com/categories/project-and-portfolio-management) provides additional portfolio-level visibility and governance. ### Insights from G2 on Project Management Software Based on category trends on G2, task dependency management and real-time progress tracking stand out as the most valued capabilities. Improved on-time delivery and better cross-functional coordination stand out as primary outcomes of adoption. Show More * * * ## How Do You Choose the Right Project Management Software? ### What You Should Know About Project Management Software ### What is Project Management Software? To better understand project management software tools, it helps to clearly define what constitutes a project. According to the Project Management Institute, a project is a “temporary endeavor undertaken to create a unique product, service or result." This includes five phases that need to be completed to achieve the objective. The phases are: initiating, planning, executing, monitoring and controlling, and closing. Any project management software should provide features for all these phases.  While the five phases stay the same, there are multiple approaches to project management. The most important include: **The** **phased approach:** It is also known as waterfall project management. The phased approach is a series of distinct steps that depend on the completion of a previous phase. Project phases can only be managed in a linear sequence, making it difficult to correct errors.  **The** **iterative and incremental method:** It consists of repeated cycles. This means a deliverable can be reviewed and improved after its initial completion. This approach, also known as agile project management, can be particularly beneficial in software development. **Lean project management:** It uses lean management principles to reduce waste while maintaining a high level of productivity. This approach helps companies identify and eliminate tasks that do not bring value to the company and the customer.  **Critical chain project management:** It is based on the theory of constraints (ToC), a management philosophy focusing on restrictions that may jeopardize the success of a project. By identifying the most critical constraints, companies can prepare to avoid project issues. **Process and product-based project management:** It focuses on outcomes. It is a part of the benefits realization management approach. When the result is a product, the company defines and manages projects to optimize production and distribution. For professional services companies, the business processes are at the core of their project management strategy. Project management software has evolved into new offerings, including professional services automation (PSA) software and project and portfolio management (PPM) software. PSA software includes back-office features, such as CRM and accounting, on top of project management. PPM solutions focus on unifying multiple types of projects and managing the interdependencies between them. Buyers need to understand the differences between these types of software to choose the best solution for their needs.  SMB companies may benefit from a PSA solution that combines project management and back office, thus providing a single data repository and an integrated system. A possible drawback of PSA is that it may not always include robust back-office features, which is why companies may prefer to choose a separate accounting or CRM solution. Medium to large professional services providers can significantly benefit from PPM software, which allows them to manage projects with multiple stakeholders. PPM can be quite expensive and needs to integrate with other systems, such as [ERP systems](https://www.g2.com/categories/erp) or [CRM software](https://www.g2.com/categories/crm), which usually requires extra investments. Small companies are facing another critical challenge when evaluating project management software: the multitude of solutions that only provide subsets of a typical project management solution. A few examples are task management and project collaboration tools, which can be used to complement core project management features but not to replace them. While these types of software are more affordable than project management solutions and can be a good option for startups and micro businesses, they usually become insufficient as a company grows. #### What Types of Project Management Software Exist? Project management software is designed to be implemented in different ways, including best of breed, all-in-one suite, and point solutions.  **Best-of-breed software**   Best-of-breed software focuses exclusively on project management. **All-in-one suites**   All-in-one suites include other types of capabilities such as CRM or billing.  **Point solutions**   Point solutions are designed to complement project management tools by offering features such as project collaboration or project analytics.  **Industry-specific project management solutions**   Industry-specific project management solutions are designed for professionals in various industries such as design, real estate, legal services, etc. These solutions provide standard project templates and reports or KPIs for an industry or market. They are also tightly integrated with other software created explicitly for the same industry. ### What are the Common Features of Project Management Software? The following standard functionality is included in most project management solutions: **Definition:** Project definition functionality is the core of any project management software because it allows companies to define the project structure, which is the base of any business activity. A project structure needs to be carefully defined; it is difficult to make significant changes to it while it is implemented due to the risk of disrupting the project. At the same time, project management software should allow users to adjust structures to keep projects on track. **Plans:** Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario. **Schedules:** Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly. **Visualization:** Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project. **Workflows:** Workflows and processes define how activities are performed during the phases of a project. These features need to be customizable to adapt to the needs of each team and should provide sound logic to take into account project constraints and limitations. To improve accountability, workflows should include approvals so that supervisors, project managers, and executives take responsibility for the quality of the services provided. **Tasks:** Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress. **Resource management:** Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays. **Documentation:** Project documentation functionality manages the process for all documents related to a project, such as contracts, statements of work, quotes and proposals, and so on. These documents are usually stored in an electronic format, making it easier for users to share them internally and externally. It is also crucial that a project management solution includes templates for documents and the option for users to reuse content. **Reporting:** Reporting, analytics, and dashboards are used by all parties involved in a project, from employees to external consultants and even the customers. It is therefore essential for the analytics features to be flexible enough to easily adapt to each type of user. At the same time, sensitive information such as private data or financial details should only be shared with authorized users through secure portals. Other Features of Project Management Software: [Capacity Capabilities](https://www.g2.com/categories/project-management/f/capacity), [Critical Path Capabilities](https://www.g2.com/categories/project-management/f/critical-path), [Dependencies Capabilities](https://www.g2.com/categories/project-management/f/dependecies), [Issue Tracking Capabilities](https://www.g2.com/categories/project-management/f/issue-tracking), [Mass Updates Capabilities](https://www.g2.com/categories/project-management/f/mass-updates), [Project Budgeting Capabilities](https://www.g2.com/categories/project-management/f/project-budgeting), [Project Map Capabilities](https://www.g2.com/categories/project-management/f/project-map), [Recurring Tasks Capabilities](https://www.g2.com/categories/project-management/f/recurring-tasks), [Resource Allocation Capabilities](https://www.g2.com/categories/project-management/f/resource-allocation), [Task Prioritization Capabilities](https://www.g2.com/categories/project-management/f/task-prioritization), [Time & Expense Capabilities](https://www.g2.com/categories/project-management/f/time-expense)  ##### Additional Project Management Software Features Additional project management features are sometimes included in the core project management solution or delivered separately as addons or separate tools: **Kanban:** Based on lean management principles, kanban functionality aims to eliminate wasteful work using visual representations of projects. Kanban boards include cards that can be used to group tasks and easily assign activities to employees or teams. These features are particularly useful for agile project management. **Collaboration:** Collaboration between employees or between a company and its customers and partners can be critical to the success of a project. While collaboration platforms and software can be used separately from project management solutions, it is preferable to combine them in one system, especially for complex projects. **Document management:** Project managers use documents such as statements of work (SOW) and work breakdown structures (WBS) to share project plans and information internally and externally. File sharing is an important feature that allows all parties access to documents. More advanced document management features allow users to collaborate on creating and modifying documents. Access to documents should be managed by role to limit access to sensitive information. **Billing:** Billing and expense management isn't always required for project management, but can be very important for complex projects. When multiple parties are involved in a project, it is essential to ensure that the human and material resources used have been appropriately billed. **Optimization:** Project optimization uses historical data to identify bottlenecks and other factors that hurt past projects. This allows companies to take corrective actions and avoid repeating the same mistakes in the future. For instance, if a contractor is always late or does mediocre work, the company should replace it with another services provider. **Simulation:** Project simulation allows project managers to create and compare multiple scenarios for a project and identify the best option to be implemented. Each scenario describes different ways to allocate resources and define milestones and can also take into account various constraints and possible bottlenecks. This type of feature is particularly important for large custom projects with complex activities. **Project accounting:** This type of functionality is usually delivered as a module of accounting software and project-based ERP software. Its primary purpose is to track project costs and revenue and consolidate any financial information related to project management. Project accounting provides critical information on the financial performance of each project or portfolio. **Earned value management (EVM):** EVM is another way to track project performance. This type of software also provides features that monitor project progress. EVM helps companies estimate project costs, track actual costs, and calculate the earned value of the project. While any company can use this type of functionality, it is more beneficial for large and complex projects that require significant investments. For instance, EVM is a must-have for companies delivering capital projects such as infrastructure or urban development. **Work breakdown structure (WBS):** For complex projects, companies need to break the project into smaller components and plan them separately. Different employees and teams can be in charge of each element, and external consultants or service providers can also be involved. Companies use a WBS to track the project and its components by monitoring tasks, subtasks, resources, and the people involved. **Risk management:** Despite planning and monitoring, projects can be negatively impacted by unexpected events such as natural disasters, hacking, or changes in personnel. While it’s impossible to prepare for any risk, companies can use project risk management capabilities to identify potential issues. Project risk management software also helps companies create plans and corrective actions to mitigate risk when it occurs. ### What are the Benefits of Project Management Software? **Resource management and cost tracking:** The main reason why companies use this type of software is to manage resources and track costs for nonrepetitive business operations. For instance, marketing companies usually provide standard services such as social media promotion, but they may also create customized campaigns for large clients. The standard services are delivered in the same way to all customers and are therefore repetitive and require similar resources, which means that their cost is usually the same for every client. Custom campaigns can be completely different depending on the needs of the customer, meaning that the resources allocated to each project will also vary, and so will its costs. **Diversification of offering:** Project management software offers the ability to combine multiple types of services to diversify the offering of a company. This flexibility allows teams to adapt to the changing preferences of their customer and market demand. The ability to quickly respond to market changes can be an essential competitive advantage in highly competitive industry sectors such as professional services.  **Effectiveness and profitability tracking:** Project management is needed to track the effectiveness and profitability of professional services activities. By allocating the right resources to the right tasks at the right time, project managers can deliver the project on time and on budget, which improves customer satisfaction and productivity. ### Who Uses Project Management Software? Most employees, as well as the partners and customers of a project-based business benefit from using project management software.  **Employees:** Project management software help employees involved in project execution, who need to know what they have to do and when. Employees also update the system when they complete tasks and use the software to communicate and collaborate with internal and external stakeholders. Through integration with other solutions, employees can track the time spent on each activity or check the availability of resources like equipment or components.  **Project managers:** Project managers need access to all the features of the system to define projects and resources and monitor all activities, but also to intervene and modify any part of a project when necessary. This can only be achieved through alerts and notifications with different levels of severity, and which include workflows for escalation. Project managers are also involved in setting and managing access rights for internal and external users. **Executives:** Executives mostly use analytics and reporting to monitor projects. Besides details on the status of the project, they also need information on the costs of the resources allocated and the overall effectiveness of each project. They can also benefit from using alerts and notifications when activities or stages of the project are completed.  **Partners:** It is important for partners, such as contractors or third-party providers of services that complement the offering of the company. Since external contributors are only involved in particular activities at different stages of the project, they need to access the information required to do their job and nothing more.  **Customers:** Customers may also use this type of software through dedicated portals to monitor the progress of one or multiple projects, provide feedback, and communicate with the service provider. For large and complex projects, customers may have a dedicated person or team responsible for the project; they could need access to the project management solution of the provider. ### What are the Alternatives to Project Management Software? There are several alternatives to project management software which can replace this type of software, either partially or entirely: [Project and portfolio management software](https://www.g2.com/categories/project-and-portfolio-management) **:** PPM focuses on project portfolios, which are groupings of projects with common characteristics, that share the same resources and can be planned and managed as a group. While PPM software often includes functionality to manage individual projects, project management solutions usually don't provide portfolio management features. This means that standard project management tools are not a good option for companies that need to manage portfolios of projects. [Professional services automation software](https://www.g2.com/categories/professional-services-automation) **:** PSA is an ERP for professional services, which delivers modules for the front office (sales and marketing), back office (accounting and HR), as well as PPM. This type of software is ideal for medium and large services companies that prefer to use a single integrated system for the entire business. **ERP:** Other than PSA, there are two types of ERP for project-based companies: [ETO ERP software](https://www.g2.com/categories/eto-erp) (for manufacturers of complex custom products in industries like aerospace and defense) and [Project-based ERP software](https://www.g2.com/categories/project-based-erp) (for government contractors). Typical ERP systems don't always include the functionality required by these companies, such as bidding, contract management, or time and expense management. Also, most ERP systems' project management modules aren't robust enough for manufacturing and government contractors.  [Work management software](https://www.g2.com/categories/work-management) **:** Small and medium professional services companies don't always need PSA but often require features that aren't usually included in project management software. These features can vary by industry, for instance, marketing agencies need content authoring and document management functionality. Work management is a relatively new type of software that combines project management with collaboration and industry-specific functionality. #### Software Related to Project Management Software Most business software is related directly or indirectly with project management software, some of the most important ones are: [Collaboration & productivity software](https://www.g2.com/categories/collaboration-productivity): Collaboration is critical for project management because there are always multiple parties involved. While project management software includes essential features for collaboration, more advanced software such as team collaboration software can be beneficial for large teams and complex projects. When it comes to productivity, new types of tools such as productivity bots software allow project managers to automate mundane tasks and focus on strategy. [Content management systems](https://www.g2.com/categories/content-management): In some industries like marketing and advertising, content is the main deliverable of the company. Therefore, it is important for teams that rely on content to have the ability to manage libraries, databases, and other tools needed to create, track, and share multiple types of content. Depending on the complexity of the deliverables, project managers may need to use simple tools such as online form builder software, or complex solutions like knowledge management and enterprise content management (ECM) software. [Partner management software](https://www.g2.com/categories/partner-management): Project managers often work with external consultants or companies specialized in business areas that the company doesn’t have the expertise to cover. For instance, companies may need to work with legal consultants to make sure that contracts and other documents comply with regulations. Outsourcing specific tasks to freelancers can also be more beneficial than hiring employees. In these cases, project managers need to track who they’re working with, what they are responsible for, and how they perform. [Process automation software](https://www.g2.com/categories/process-automation) **:** Medium to large companies with complex operations need to define, implement, and optimize team processes to streamline operations. While project management software includes some features for workflow management, advanced functionality for process automation requires integration with business process management software. Another way to automate processes is to use robotic process automation (RPA) software, which uses bots to assist employees with repetitive and tedious tasks. [Accounting software](https://www.g2.com/categories/accounting) **:** Accounting and billing software is used to manage a project's invoices and track costs. Accounting software can also be used for complex projects that involve teams in several locations that may have different financial regulations, currencies, or taxes. Billing software is also essential for large projects to consolidate different types of expenses related to the purchase of resources, rentals of equipment, or services delivered by contractors. [Contract management software](https://www.g2.com/categories/contract-management) **:** Contract management software defines the terms and service level agreements for projects. Service providers must identify activities and milestones and ensure their customers have access to this information. Contracts can also be used for legal issues caused by late deliveries and the poor quality of the services provided, and sometimes to collect outstanding payments from customers. [Customer service software](https://www.g2.com/categories/customer-service) **:** Customer service software is used to maintain the relationship with the customer during the contract and to ensure that terms and conditions are correctly applied. The customer service department is usually the main point of contact between companies and their customers; they must be able to react quickly and efficiently to any customer requests. They are also responsible for identifying issues that may jeopardize the relationship with the customer, and escalating them to project managers. [HR software](https://www.g2.com/categories/hr) **:** HR software and payroll solutions are essential for large companies with many employees. These types of software are used to define job roles and responsibilities, wages, and other forms of remuneration, and work schedules. Since labor is the most important part of the total costs of any professional services company, it is critical to track it while also ensuring compliance with labor laws and collective bargaining agreements. [ERP systems](https://www.g2.com/categories/erp-systems) **:** ERP systems usually include some of the features mentioned above but rarely all of them. When companies use ERP as their primary system and cannot afford separate solutions for customer service or contract management, they prefer a project management solution that includes these features. They may also choose to adopt tools or addons that complement their ERP and project management solutions. There are also several types of services related to project management software. Related services can vary from external project management to project optimization, and can be delivered by a company of any size from independent contractors to multinational consulting companies: - **Outsourcing:** Project management outsourcing is used by companies that do not wish to invest in the technology and the expertise required to manage projects. While this approach is mostly adopted for one-time projects, some companies use it regularly. - **Advisory:** Project advisory services help companies define and implement strategies to improve the way they deliver projects or groups of projects. Advisors work with executives and project managers to determine how a company can optimize its offering to adapt to market changes, expand to new markets, or diversify its activities. - **Consulting:** Consulting services for project optimization are essential for professional services companies that do not have the internal expertise required to determine what can be improved. Consultants with extensive experience can quickly identify areas of improvement, and suggest changes or new approaches to project management. ### Challenges with Project Management Software There are hundreds of project management software and tools which may seem similar but aren’t. The difference between these solutions makes it difficult for buyers to understand exactly what they do and how they work with other software products. The most important challenges with project management software are described below: **Features:** Not enough or too many features can be an issue for growing companies that either outgrew existing software or implemented project management solutions that are too advanced for their needs. The best way to avoid this problem is to evaluate project management solutions based on current and future needs. **Integrations:** Lack of integration between project management software and other solutions creates silos of information that are disconnected, which can lead to data processing errors. User adoption can also be negatively impacted when employees use multiple systems and enter the same information in more than one. **Reporting:** Canned reporting and lack of analytics is a significant issue for legacy project management solutions. New software usually provides more flexible analytics or integration with business intelligence tools. Another challenge is that more flexible analytics don’t necessarily cover advanced reporting needs. Buyers should evaluate vendors’ ability to offer the optimal mix of analytics features and flexibility for their specific needs. **Bring your own software (BYOS):** BYOS is a trend similar to bring your own device (BYOD); it refers to the fact that employees can decide to use project management tools that are not approved by their employer. Since there are different tools available, many of them free to use, employees may be tempted to try them for their team or department. This trend may lead to the creation of information silos when different teams or departments choose to utilize separate project management software. **Legacy software:** While most project management software products are web-based (meaning users only need an internet browser to access the system), some old solutions still need to be hosted by the company on its servers. On-premises project management (known as self-hosted project management software) needs to be installed on a server and on the computer of each employee who needs access to the software. Adding or removing users can be difficult. Additionally, old project management tools that don’t have a web-based interface aren’t very user friendly and cannot be easily configured. ### Which Companies Should Buy Project Management Software? Any company that manages projects can benefit from this type of software, but project management software is essential for the following types of businesses: **Professional services companies:** Professional services are usually delivered as projects, such as a marketing campaign to launch a product or the design of an apartment building. Each project can have different deliverables and timelines and require multiple resources (human and material). Professional services companies need to plan project management tasks, assign resources to each one, and monitor project progress to deliver on time and budget. **Project-based manufacturers:** Project-based manufacturing (also known as engineer to order or make to order) refers to the production of unique products customized for each customer. A few examples of such products are conveyor systems for warehouses, drilling equipment for oil and gas, or shipping vessels. Project management helps these companies design, manufacture, and provide maintenance services for complex custom products. ### How to Buy Project Management Software #### Requirements Gathering (RFI/RFP) for Project Management Software Requirements should cover the entire lifecycle of the project, from scoping and estimating to planning, execution, monitoring, and closing. Depending on the complexity of its operations, buyers may want to create more detailed requirements for the functionality that is critical to the company. For instance, a business that outsources project execution would focus more on defining, planning, and tracking projects. #### Compare Project Management Software Products **Create a long list** The long list is created by excluding the products that are not a good fit for the buyer. If buyers only want cloud software, all solutions delivered on-premises are excluded from the list. Another essential criterion could be the project methodology supported by the software. IT departments and services providers prefer to take an agile approach to project management, which means that all solutions not supporting this methodology are usually not considered for the selection. **Create a short list** The requirements list mentioned above is sent to the vendors included in the long list to provide detailed information on supporting each feature. Buyers should also ask vendors to provide customer references and pricing information. It is highly recommended to use objective third party analysis and software reviews to learn more about the vendors and their products. Using vendor responses to RFIs, customer references, reviews, and independent research, buyers can compare products to identify their strengths and weaknesses. At the end of the processes, buyers should have a list of two to four finalists that provide very similar functionality. **Conduct demos** The best way to differentiate between the products on the short list is to conduct demos of each product to see how they can be used in real-life scenarios. Buyers create demo scripts that include requirements and workflows specific to their company, and vendors provide a demo in real-time, which follows the script. Since very long demos can be counterproductive, buyers should focus on the critical features. For instance, instead of asking vendors to show how they create a project and add tasks to it (which is basic project management), buyers may want to focus on interdependencies between tasks or changes to a project's timeline.  Other than functional requirements, buyers should also evaluate a product based on its ease of use and flexibility to make sure that it’s intuitive and collaborative. The selection team members attending the demo should rate each criterion or requirement on a predefined scale, which will allow them to consolidate all ratings and objectively compare software.  #### Selection of Project Management Software **Choose a selection team** The selection team includes executives such as the CEO, CTO, or CFO, as well as project managers or members of the project management office team. It is recommended that the project managers involved have extensive experience managing projects and using this type of software.  **Negotiation** While the software's cost is usually an essential factor in negotiation, buyers should not compromise on features to save money. It may also be tempting to buy components or services that are not critical or important for the company. At the same time, buyers should try to get discounts or free tools and services to complement the project management solution.  Medium to large companies should also take into account the ability of the vendor to help them update their business processes and best practices for project management. An engineering company and a marketing agency have very different operations and the project management software alone may not be enough to increase productivity. While they can be expensive, business process reengineering services are critical for companies with complex projects. **Final decision** The final decision should be made by the entire selection team. It should be based on the information gathered about each product, its vendor, and their ability to provide the functionality and services required by the buyer. Ideally, buyers should request information on the estimated ROI of the software. The vendor's contract length and discounts can also have a significant impact on the final decision.  ### What Does Project Management Software Cost? On-premises project management software is sold as perpetual or named licenses, which allow buyers to use the software indefinitely and without renewals. The cloud or SaaS solutions use the subscription model, which licenses the software on a monthly or yearly basis. This does not include licenses for operating systems or database management, which are the buyer's responsibility. Most project management software provide multiple tiers or editions, which are versions of the same software with different features. Many basic versions are free for a limited number of users. In theory, cloud products allow buyers to scale up or down quickly (add or remove users) and change editions. In practice, vendors try to sell packages or plans that are less flexible and only allow buyers to make changes at the end of the contract. The licenses' cost can vary depending on the user's role (administrator, employee, manager, or contributor).  Finally, a project management solution's initial cost may include various services offered by the vendor, such as consulting, customization, integration, or business process reengineering.  #### Return on Investment (ROI) To determine the ROI of a project management software, buyers need to identify the product's costs (initial and ongoing) and its quantifiable benefits (increased productivity, less time spent managing tasks, better resource allocation). The costs and benefits of the software aren't always obvious. For example, ongoing costs represent the licenses users need to access the system and include additional support, training, or software configuration. Large companies may also require a dedicated employee to manage the system, user access, or change requests. The main challenge with the benefits is that they are difficult to calculate. Therefore, buyers must estimate how the advantages of project management software impact their finances and profitability. ### Implementation of Project Management Software **How is Project Management Software Implemented?** Depending on the complexity of the software and the buyer's operations, implementation can be straightforward or complicated.  **Small businesses:** Small businesses with essential project management needs usually adopt cloud software, which does not require installation. Standard project management software usually provides enough out-of-the-box features for these companies, so there's no need to configure the system or buy additional modules or addons. **Mid-market** **companies:** Such companies may require industry-specific features, data migration, and integration with other business software. These require an implementation plan and a dedicated employee in charge of the process. Vendor assistance is also essential, especially for configuration, data migration, and integration.  **Enterprises:** Enterprises usually take a phased approach to implementation by deploying the software in each location or division at a time. This approach is preferable to deploying the system everywhere at the same time, which can cause significant disruptions and requires substantial resources. **Who is Responsible for Project Management Software Implementation?** Buyers should have a project manager in charge of the implementation, who works with a team of subject matter experts, and the vendor and its partners.  While managers and executives aren't always directly involved, they are responsible for keeping the implementation on track. Any changes are recommended by the project manager and approved or rejected by the managers in charge. **What Does the Implementation Process Look Like for Project Management Software?** The implementation process is made of several phases, which may not always apply to all buyers. For instance, a new company does not need data migration services since it has no historical data from previous systems.  The main phases of a project management software implementation are as follows: **Data migration:** Migration of data from any data sources used previously by the buyer to manage projects, such as software, spreadsheets, custom solutions, and databases. While keeping historical data is essential for reporting purposes, companies don't need to migrate all the details of past projects such as project plans, GANNT charts, and so on. **System configuration:** System configuration varies significantly from one company to another and can be a fundamental challenge. Standard project management requires little setup, but managing complex processes may involve advanced customizations and integration with other systems or records such as CRM or ERP. **User management:** User management defines who does what in the system and assigns them access rights accordingly. An administrator has access to all features, including the user management module. Project managers can add and modify projects. Most employees can only see and complete the tasks assigned to them. **Testing the software:** Software testing should be performed using a demo database, a copy of the database used for daily operations. Ideally, the demo dataset should include the data from migration and the system and user roles configuration.  **Training:** User training can be done using online learning tools or in person (recommended for admins and advanced users). It also helps to train a trainer who can help new users with training.   **Go-live:** Go-live refers to the switch from the old system (or multiple products) to the new project management solutions. Using both the old and new software is not recommended after the go-live, as it will generate confusion, double entries, and loss of productivity. **Adjustments:** Some adjustments are unavoidable after the implementation. Generally, complex implementation and software require more adjustments after go-live.  **When Should You Implement Project Management Software?** It is recommended to avoid implementing project management software during a critical phase of an important project. When buyers use this type of software to manage project costs and budgets, it is preferable to finalize the implementation after the year-end financial closing process. This ensures that accounting transactions related to projects are closed and do not impact the new fiscal year.  ### Project Management Software Trends **Cloud** Cloud and mobile technologies are making project management more affordable and easier to use, which dramatically increased adoption in recent years. These technologies also allowed new players to enter the market and provide better and more flexible alternatives to legacy software. Multi-cloud is another trend that is gaining traction in the software market; it refers to partnerships between cloud vendors to deliver tighter integration between their offerings. Better integration can be beneficial for SMB companies with low budgets, but medium to large companies should also consider other options for integration. **Collaboration** Collaboration has always been an essential part of project management, but rigid project management software made it difficult. Recent technologies and higher expectations from new generations of users made vendors deliver better collaboration features, either out of the box or through integration with other software. Many vendors provide separate solutions for collaboration as part of their offerings while others only focus on this type of software. **Functionality** Extended functionality refers to the tendency to add more features, such as customer management, billing, or accounting, on top of the core offering for project management. Vendors use this strategy to differentiate themselves from competitors. This approach can be beneficial for SMBs who prefer to have project management and other features delivered as a single product. It can also be confusing for medium to large companies because the extended functionality isn’t always robust enough for their needs. **Manufacturing** Another trend related to project management software is the need for manufacturing and distribution companies to diversify their activities to increase revenues and provide a better customer experience. Traditionally, only manufacturers of heavy machinery or sophisticated equipment would provide installation and maintenance to customers to avoid costly mistakes. Nowadays, SMB manufacturers are adopting similar strategies but cannot afford to invest in project-based ERP to manage their new activities. Instead, these companies rely on project management or field service software, which are usually separate from their ERP systems. **Agile project management** Agile project management is a methodology that focuses on the collaboration between cross-functional teams. As opposed to the traditional waterfall approach, agile is based on frequent inspection of the progress of a project which can trigger corrective actions. This way, issues or challenges can be addressed quickly before they become significant and may jeopardize the success of a project. Agile project management also allows for rapid delivery of high-quality projects. While agile isn’t a new concept, it has been widely adopted recently because of its benefits, especially by IT and software development companies. **Virtualization** Virtual project management relies on a virtual team to complete tasks and monitor the effectiveness of a project. Virtual teams refer to employees working remotely across multiple locations. This approach may reduce project costs, but it can also bring challenges such as miscommunication between users from different countries and cultures, or the difficulty of scheduling employees across different time zones. **Work management** Work management is a new type of software that combines project management, workflow management, and collaboration process functionality to manage the flow of business data and operations. The main difference between work management and PSA software is that the former does not provide advanced back-office features like accounting. Work management will likely replace project management and back-office tools more and more in the future. Since work management solutions focus on services businesses, this type of software isn’t always a good choice for other industries like manufacturing or logistics. **Tools** Most project management features exist as separate tools that can be bought and used independently. Some examples include task management, time tracking, and resource management. Timesheets are another example of project management tools, these are used to monitor employees’ time on various tasks when they aren’t directly involved in project management. For instance, employees that install and maintain hardware don’t need to use project management software and can benefit from using timesheets.