# Best Project Management Software - Page 3

  *By [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu)*

   Project management software streamlines project planning, task allocation, and team organization, offering real-time status updates, resource management, budget tracking, and support for multiple methodologies such as waterfall and agile, enabling teams of any size to maintain project control and improve organizational efficiency.

### Core Capabilities of Project Management Software

To qualify for inclusion in the [Project Management software](https://learn.g2.com/best-project-management-software) category, a product must:

- Create project plans and work breakdown structure (WBS) based on scope
- Define, manage, and allocate resources based on demand and availability
- Create project budgets and compare them with actual costs and expenses
- Support multiple project management methodologies such as waterfall and agile
- Provide project templates that can be modified or combined to create new projects
- Manage interdependencies between tasks and their impact on deadlines
- Automatically generate a critical path and update it when the project changes
- Allow users to mass update tasks without changing interdependencies
- Include multiple project views such as calendar view or customer view
- Monitor project progress, resource utilization, and user productivity

### Common Use Cases for Project Management Software

Project managers and teams across industries use project management software to coordinate complex work and deliver on time and within budget. Common use cases include:

- Planning and scheduling project timelines with task dependencies and critical path tracking
- Managing resource allocation and workload across team members and departments
- Tracking project budgets, milestones, and progress in real time to support decision-making

### How Project Management Software Differs from Other Tools

Project management software is closely related to [task management software](https://www.g2.com/categories/task-management-software) but differs in scale and scope, task management focuses on individual assignments, while project management coordinates entire teams, budgets, and interdependencies. For organizations managing large volumes of similar projects, [project and portfolio management (PPM) software](https://www.g2.com/categories/project-and-portfolio-management) provides additional portfolio-level visibility and governance.

### Insights from G2 on Project Management Software

Based on category trends on G2, task dependency management and real-time progress tracking stand out as the most valued capabilities. Improved on-time delivery and better cross-functional coordination stand out as primary outcomes of adoption.





## Category Overview

**Total Products under this Category:** 626


## Trust & Credibility Stats

**Why You Can Trust G2's Software Rankings:**

- 30 Analysts and Data Experts
- 132,000+ Authentic Reviews
- 626+ Products
- Unbiased Rankings

G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category.


## Best Project Management Software At A Glance

- **Leader:** [Jira](https://www.g2.com/products/jira/reviews)
- **Highest Performer:** [morningmate](https://www.g2.com/products/morningmate/reviews)
- **Easiest to Use:** [morningmate](https://www.g2.com/products/morningmate/reviews)
- **Top Trending:** [morningmate](https://www.g2.com/products/morningmate/reviews)
- **Best Free Software:** [Smartsheet](https://www.g2.com/products/smartsheet/reviews)


---

**Sponsored**

### Wrike

Wrike is a comprehensive work management platform designed to help teams and organizations streamline their collaboration, project planning, and task execution. By centralizing all work-related activities in one accessible location, Wrike aims to simplify complex workflows, enhance productivity, and empower users to focus on their most impactful tasks. This platform caters to a diverse range of industries and team sizes, making it a versatile solution for any organization looking to improve its operational efficiency. The target audience for Wrike includes project managers, team leaders, and organizations of all sizes seeking to optimize their workflows. Whether in marketing, IT, or product development, teams can leverage Wrike's features to manage projects more effectively. Specific use cases encompass tracking project progress, assigning tasks, setting deadlines, and facilitating communication among team members. By providing a unified space for collaboration, Wrike helps eliminate silos and fosters a culture of transparency and accountability, which is crucial for successful project execution. Key features of Wrike include customizable dashboards, real-time collaboration tools, and advanced reporting capabilities. Users can create tailored workflows that align with their specific processes, ensuring that the platform adapts to their unique needs. The ability to visualize project timelines through Gantt charts and Kanban boards allows teams to monitor progress at a glance, making it easier to identify bottlenecks and adjust plans accordingly. Furthermore, Wrike's integration with popular tools such as Slack, Google Drive, and Microsoft Teams enhances its functionality, allowing users to work seamlessly across different applications and improving overall efficiency. The benefits of using Wrike extend beyond mere task management. By centralizing communication and documentation, teams can reduce the time spent on administrative tasks and focus on delivering results. The platform's scalability means that it can grow alongside an organization, accommodating increasing workloads and team expansions without compromising performance. With over 20,000 customers, including well-known brands like Estée Lauder and Siemens, Wrike has established itself as a reliable partner for organizations aiming to thrive in a competitive landscape, ensuring that teams can work smarter and achieve their goals more effectively.



[Visit company website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=paid_promo&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=14&secure%5Bmedium%5D=sponsored&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=1382&secure%5Bresource_id%5D=14&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fproject-management%3Ffeatured%3Dsmartsheet&secure%5Btoken%5D=8e90d280b1f4c148a1274c6a24cb9596fb8c77e4091d564290fa7870ea456830&secure%5Burl%5D=https%3A%2F%2Fwww.wrike.com%2Ffeatures%2F&secure%5Burl_type%5D=paid_promos)

---

## Top-Rated Products (Ranked by G2 Score)
  ### 1. [GoodDay Work](https://www.g2.com/products/goodday-work/reviews)
  GoodDay is a comprehensive work management platform designed to enhance team collaboration, streamline workflows, and boost productivity across organizations. Unlike niche task or project management systems, GoodDay offers an expansive set of features and modules that allow users to customize and build solutions tailored to their specific needs. This flexibility ensures that GoodDay accurately reflects, automates, and complements existing work processes without necessitating changes to fit the software. Key Features and Functionality: - Comprehensive Work Management: GoodDay integrates advanced management, planning, and tracking features into a single platform, facilitating seamless collaboration and increased productivity. - Customization: The platform offers extensive customization capabilities, allowing users to tailor workflows, dashboards, and reports to their unique requirements without the need for special skills or development. - Support for Multiple Project Management Methodologies: GoodDay supports various methodologies, including Waterfall, Scrum, Kanban, Prince2, Lean, and PMO, enabling teams to work in their preferred style. - Productivity Suite: Beyond task management, GoodDay includes tools such as Meetings, Discussions, Events, Files, and more, aiming to increase team productivity by over 20%. - Integrated Work Ecosystem: All modules, views, and data within GoodDay are fully integrated, providing a seamless user experience and automating routine work management actions. Primary Value and Solutions Provided: GoodDay addresses the challenges of fragmented work environments by unifying planning, project management, goals, and collaboration into a single platform. This consolidation eliminates the confusion and inefficiencies associated with using multiple disconnected tools. By offering a clear, structured environment where every task, idea, and objective exists within one system, GoodDay enables teams to focus on meaningful work. The platform's emphasis on transparency, accountability, and clarity ensures that teams can work smarter, collaborate better, and achieve more.


  **Average Rating:** 4.3/5.0
  **Total Reviews:** 60

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.6/10 (Category avg: 8.9/10)
- **Planning:** 8.2/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 7.4/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.2/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [GoodDay Work](https://www.g2.com/sellers/goodday-work)
- **Year Founded:** 2012
- **HQ Location:** Costa Mesa, CA
- **Twitter:** @gooddaywork (141 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/15184468/ (20 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Internet, Computer Software
  - **Company Size:** 54% Mid-Market, 44% Small-Business


#### Pros & Cons

**Pros:**

- Ease of Use (2 reviews)
- User Interface (2 reviews)
- Collaboration Focus (1 reviews)
- Easy Collaboration (1 reviews)
- Easy Sharing (1 reviews)

**Cons:**

- App Functionality (1 reviews)
- Reporting Issues (1 reviews)

  ### 2. [Easy8](https://www.g2.com/products/easy8/reviews)
  Easy8 is the No 1. WorkOps platform for technology teams to deliver projects through a secure, integrated ecosystem that simplifies collaboration and provides expert support. Easy8 helps to built an ecosystem where your people, tools, and AI connect seamlessly. WorkOps is a pragmatic framework designed for teams who need to move faster without the chaos. Easy8 offers both Agile and Waterfall approaches, as well as a HelpDesk, a Knowledge Base and Software Development. It also guarantees privacy and data sovereignty.


  **Average Rating:** 4.3/5.0
  **Total Reviews:** 29

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.1/10 (Category avg: 8.9/10)
- **Planning:** 9.4/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.4/10 (Category avg: 8.8/10)
- **Resource Allocation:** 9.3/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Easy8](https://www.g2.com/sellers/easy8)
- **Year Founded:** 2006
- **HQ Location:** 124 City Road EC1V 2NX London United Kingdom
- **Twitter:** @Easy8Group (224 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/easy8/ (80 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Marketing and Advertising, Information Technology and Services
  - **Company Size:** 45% Small-Business, 38% Mid-Market


#### Pros & Cons

**Pros:**

- Project Management (6 reviews)
- Time Saving (4 reviews)
- Time Tracking (4 reviews)
- Automation (3 reviews)
- Easy Tracking (3 reviews)

**Cons:**

- Learning Curve (3 reviews)
- Missing Features (2 reviews)
- Beginner Difficulty (1 reviews)
- Limited Functionality (1 reviews)
- Organization Difficulties (1 reviews)

  ### 3. [Freelo](https://www.g2.com/products/freelo/reviews)
  Freelo is a Project Management tool for teams who want to be in control of their work. Get rid of unnecessary internal email communication and finally start communicating effectively over tasks. With Freelo, everyone knows what to do, when the deadline is, and what priority the task has. Thanks to the clear Dashboard, no task gets lost anymore and thanks to the sophisticated filters in it, you can easily see how the tasks you delegated to your colleagues are doing. Organize your tasks in Kanban or plan projects in a Gantt chart. Built-in time tracking helps you keep track of how much time you've spent on a task and track the financial side of projects in Reports. Try Freelo for 14 days for free, then choose the plan that best suits your needs.


  **Average Rating:** 4.7/5.0
  **Total Reviews:** 234

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.5/10 (Category avg: 8.9/10)
- **Planning:** 8.9/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.2/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.9/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [FreeloCZ](https://www.g2.com/sellers/freelocz)
- **Year Founded:** 2015
- **HQ Location:** Pardubice V, CZ
- **Twitter:** @FreeloCZ (690 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/freelocz/ (33 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project manager, CEO
  - **Top Industries:** Non-Profit Organization Management, Civic & Social Organization
  - **Company Size:** 87% Small-Business, 12% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (58 reviews)
- Task Management (48 reviews)
- Team Collaboration (40 reviews)
- Project Management (38 reviews)
- Organization (36 reviews)

**Cons:**

- Learning Curve (18 reviews)
- Missing Features (10 reviews)
- Limited Features (9 reviews)
- Not Intuitive (9 reviews)
- Beginner Difficulty (8 reviews)

  ### 4. [Swit](https://www.g2.com/products/swit/reviews)
  Swit is every team's work hub that consolidates collaboration essentials in one place - task, chat, goals, approvals, and integrations with Google Workspace and Microsoft 365. It's purpose-built to drive Employee Connection Where It Counts. Bring your entire company together on a unified platform that supports communication, work management, task tracking, goal setting, and so much more! Swit is flexible and scalable to meet the needs of any organization of any size. Drag and drop emails into Channels or convert them into task cards. Drag and drop task cards into Channels or DMs. Attach Approvals or OKRs directly to task cards. See why Swit is loved by organizations of all sizes from Small Businesses to Enterprise customers.


  **Average Rating:** 4.7/5.0
  **Total Reviews:** 349

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.9/10 (Category avg: 8.9/10)
- **Planning:** 8.6/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.0/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.4/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Swit](https://www.g2.com/sellers/swit)
- **Year Founded:** 2018
- **HQ Location:** San Francisco, California
- **Twitter:** @GetSwit (210 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/18707183/ (167 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** CEO, Deputy General Manager
  - **Top Industries:** Airlines/Aviation, Computer Software
  - **Company Size:** 50% Small-Business, 42% Mid-Market


  ### 5. [Kytes](https://www.g2.com/products/kytes/reviews)
  At Kytes, we partner closely with our customers, offering AI-enabled Professional Services Automation (PSA) software that digitizes and automates end-to-end project operations for their organization. Tailored for IT/ITES, Pharmaceuticals/Lifesciences, GCC, Professional Services, and Consulting, Kytes PSA software streamlines and accelerates Project Deliveries and Product Development Lifecycle (NPD). Central to our philosophy is a people-first approach. We empower teams to work both independently and collaboratively, ensuring seamless operations. By enhancing operational excellence and maintaining the highest compliance and security standards, our software helps you reduce costs, optimize resources, boost revenue and margins, and build a project management culture in your organization.


  **Average Rating:** 4.4/5.0
  **Total Reviews:** 60

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.5/10 (Category avg: 8.9/10)
- **Planning:** 8.9/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 7.9/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.5/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Kytes](https://www.g2.com/sellers/kytes)
- **Company Website:** https://www.kytes.com/
- **Year Founded:** 2006
- **HQ Location:** Pune, Maharashtra
- **LinkedIn® Page:** https://www.linkedin.com/company/productdossier-solutions-india-pvt-ltd/ (160 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Information Technology and Services, Computer Software
  - **Company Size:** 53% Mid-Market, 32% Enterprise


#### Pros & Cons

**Pros:**

- Ease of Use (9 reviews)
- Project Management (7 reviews)
- Project Tracking (5 reviews)
- Resource Management (5 reviews)
- Team Collaboration (5 reviews)

**Cons:**

- Slow Loading (3 reviews)
- Slow Performance (3 reviews)
- Learning Curve (2 reviews)
- Limited Reporting (2 reviews)
- Missing Features (2 reviews)

  ### 6. [Breeze](https://www.g2.com/products/breeze-llc-breeze/reviews)
  Breeze is project management software that your whole team will actually love using. It's the easy way to organize, plan and track progress on your projects. Core features include task management, to-do lists, time tracking, discussions, calendars, scheduling, team workload management, project timelines, reporting, and more. Breeze is used by people from all walks of life. Marketers, project managers, accountants, developers, and designers use Breeze to track their projects. Breeze works for freelancers, small to medium sized companies and large multinationals.


  **Average Rating:** 4.1/5.0
  **Total Reviews:** 22

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.4/10 (Category avg: 8.9/10)
- **Planning:** 9.6/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.6/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Breeze](https://www.g2.com/sellers/breeze)
- **Year Founded:** 2012
- **HQ Location:** San Francisco, US
- **Twitter:** @BreezeTeam (419 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/breeze-llc/ (5 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Marketing and Advertising
  - **Company Size:** 59% Small-Business, 27% Mid-Market


#### Pros & Cons

**Pros:**

- Time Tracking (7 reviews)
- Team Collaboration (5 reviews)
- Intuitive (4 reviews)
- Time Saving (4 reviews)
- Ease of Use (2 reviews)

**Cons:**

- Export Issues (2 reviews)
- Automation Difficulties (1 reviews)
- Limited Customization (1 reviews)
- Limited Features (1 reviews)
- Slow Performance (1 reviews)

  ### 7. [Nozbe](https://www.g2.com/products/nozbe/reviews)
  You need Nozbe to organize your work! It's an easy-to-use app that helps you and your team communicate & manage all your projects. And it works on all devices! With Nozbe, you will: - Organize your team & personal tasks in projects - Communicate with your team, clients, and partners - through tasks - Work offline & keep all your projects in sync - Always stay on top of things with the Incoming view - Prioritize your tasks in the Priority view - Track the progress of your key projects in the Activity thread - Synchronize with your Calendar Get started for free!


  **Average Rating:** 4.6/5.0
  **Total Reviews:** 35

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.0/10 (Category avg: 8.9/10)
- **Planning:** 7.8/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.8/10 (Category avg: 8.8/10)
- **Resource Allocation:** 5.0/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Nozbe](https://www.g2.com/sellers/nozbe)
- **Year Founded:** 2007
- **HQ Location:** Gdynia, Poland
- **Twitter:** @nozbe (5,926 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/3474204/ (13 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Company Size:** 75% Small-Business, 17% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (1 reviews)
- Project Management (1 reviews)
- Simplicity Focus (1 reviews)
- Task Tracking (1 reviews)


  ### 8. [Moovila](https://www.g2.com/products/moovila/reviews)
  Moovila Perfect Project is an AI-powered project management and automation platform developed by Moovila to help organizations plan, predict, and deliver projects with precision. Built for Managed Service Providers (MSPs), IT service firms, and other project-driven organizations, Moovila enables teams to manage complex, resource-dependent workflows while eliminating uncertainty in project timelines. Unlike traditional project management tools, the platform uses artificial intelligence to dynamically create and maintain optimized project schedules, ensuring that teams can adapt in real time while staying on track for on-time delivery. Moovila is designed for organizations that manage a high volume of concurrent projects, particularly MSPs, consulting firms, and professional services teams that rely on structured workflows and accurate resource planning. Its ideal users are teams working within PSA environments such as ConnectWise PSA, Autotask PSA, and HaloPSA, where alignment between sales, operations, and project delivery is critical. These organizations often face challenges such as missed deadlines, limited visibility into project health, and inefficient resource allocation, all of which Moovila is built to solve through automation and intelligent forecasting. What differentiates Moovila Perfect Project from other platforms is its focus on predictability and real-time intelligence rather than manual tracking. At the core of the platform is its AI-driven Critical Path Engine, which automatically maps task dependencies and continuously recalculates the most efficient path to project completion as conditions evolve. This is paired with real-time risk detection, which monitors projects for potential delays or bottlenecks and proactively alerts teams with recommended actions to mitigate those risks before they impact delivery timelines. Another key advantage of Moovila is its native bi-directional integration with major PSA systems, including ConnectWise PSA, Autotask PSA, and HaloPSA, allowing for seamless, real-time synchronization of project data without the need for middleware or manual data entry. This integration ensures that all teams are working from the same source of truth. In addition, Moovila’s intelligent resource and capacity forecasting capabilities help organizations optimize team utilization by analyzing workloads and availability, preventing overallocation while improving efficiency across projects. The platform also features Smart Scheduling, which automatically generates and adjusts timelines based on real-time inputs, ensuring that project plans remain accurate without constant manual updates. Moovila supports structured, dependency-driven workflows through a waterfall methodology, with optional Gantt chart visualization for teams that require a visual representation of project timelines. Its Project Hub further enhances efficiency by providing a library of pre-built templates, enabling teams to quickly launch standardized, well-structured projects with confidence and consistency. Moovila Perfect Project is used across a variety of use cases, including client project delivery such as onboarding, migrations, and implementations, as well as internal operations management and cross-functional coordination. It is equally effective for both short-term initiatives and long-term strategic projects, making it a flexible solution for organizations that require both structure and adaptability. By automating scheduling, monitoring risks, and optimizing resources, Moovila helps teams stay aligned, accountable, and in control of even the most complex project environments. By combining automation, real-time intelligence, and seamless integration, Moovila Perfect Project enables organizations to move from simply managing projects to delivering them with consistency and precision.


  **Average Rating:** 4.8/5.0
  **Total Reviews:** 47

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.9/10)
- **Planning:** 9.3/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.6/10 (Category avg: 8.8/10)
- **Resource Allocation:** 9.3/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Moovila](https://www.g2.com/sellers/moovila)
- **Company Website:** https://www.moovila.com/
- **HQ Location:** Mount Pleasant, South Carolina
- **Twitter:** @Moovila_App (767 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/6596080 (30 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager
  - **Top Industries:** Information Technology and Services, Computer & Network Security
  - **Company Size:** 50% Small-Business, 42% Mid-Market


#### Pros & Cons

**Pros:**

- Project Management (20 reviews)
- Ease of Use (15 reviews)
- Automation (13 reviews)
- Project Tracking (11 reviews)
- Customer Support (10 reviews)

**Cons:**

- Limited Customization (5 reviews)
- Integration Issues (4 reviews)
- Learning Curve (3 reviews)
- Limited Features (3 reviews)
- Not Intuitive (3 reviews)

  ### 9. [Priority Matrix](https://www.g2.com/products/priority-matrix/reviews)
  Priority Matrix an email, meeting, and prioritization software based on the Eisenhower Method of time management. Priority Matrix provides visibility into collaborative projects, so teams can keep track of the moving parts of team initiatives. Priority Matrix is deeply integrated into Microsoft Teams, Outlook, and has integrations with many other platforms. Priority Matrix also allows individuals to manage their own responsibilities. This results in one centralized place where both individual and collaborative work is taken care of. For team members, this means they always know where to start in the morning, and where they left off the night before. For managers, it means easy-to-access progress tracking, project insights, and employee accountability. Priority Matrix also provides: -Email integration -Calendar integration -Shared and private projects -Gantt charts -Daily, weekly, monthly, quarterly reports on project and team member status


  **Average Rating:** 4.7/5.0
  **Total Reviews:** 32

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.7/10 (Category avg: 8.9/10)
- **Planning:** 8.3/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.9/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.3/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Appfluence](https://www.g2.com/sellers/appfluence)
- **Year Founded:** 2010
- **HQ Location:** San Francisco, CA
- **Twitter:** @appfluence (923 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/2326999/ (4 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Company Size:** 73% Small-Business, 15% Enterprise


  ### 10. [awork](https://www.g2.com/products/awork/reviews)
  awork is the #1 project platform for agencies. Other project tools weren’t built for how agencies work and what they need to succeed. That’s exactly where awork comes in. awork is the only project management tool built specifically for agency workflows: Managing complex client projects across internal teams and external collaborators — planning, scheduling, collaboration, and time tracking all in one place. - Complete overview: Better visibility across projects, teams and deliverables. - Fast, reliable planning: More accurate project plans, better utilisation. - External collaboration: Add clients and freelancers at no extra cost. - Integrated time tracking: Increased billability, less chasing. - Smart AI assistance: Personalised project copilot for efficient work. - Guided onboarding: Fully onboarded in 6 weeks, guaranteed success. awork is GDPR-compliant and hosted on ISO 27001-certified Microsoft servers in Germany, ensuring your data stays secure and private. It’s intuitive design ensures your whole team will actually use it - leading to faster delivery, and happier clients. Join over 10,000 agency teams already doing better work with awork.


  **Average Rating:** 4.3/5.0
  **Total Reviews:** 22

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.6/10 (Category avg: 8.9/10)
- **Planning:** 8.2/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.0/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.5/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [awork](https://www.g2.com/sellers/awork-765620db-584f-4180-8dbb-d90b9e66fbfc)
- **Year Founded:** 2021
- **HQ Location:** Hamburg
- **Twitter:** @awork_com (373 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/awork-com/ (61 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Company Size:** 69% Small-Business, 31% Mid-Market


#### Pros & Cons

**Pros:**

- Project Management (4 reviews)
- Task Management (3 reviews)
- Time Tracking (3 reviews)
- Automation (2 reviews)
- Easy Integration (2 reviews)

**Cons:**

- Task Management (3 reviews)
- Color Limitations (2 reviews)
- Missing Features (2 reviews)
- Navigation Difficulty (2 reviews)
- App Functionality (1 reviews)

  ### 11. [OneSuite](https://www.g2.com/products/onesuite/reviews)
  OneSuite is a complete client work management platform designed specifically for service agencies and independent professionals. Instead of juggling multiple tools for projects, clients, and communication, everything you need is in one place. From onboarding new clients to offboarding them properly, the entire client journey is managed smoothly inside OneSuite. At the core, OneSuite gives you powerful project management tools that keep your team organized and clients in the loop. You can plan projects with boards or lists, assign tasks, set deadlines, and track progress without losing sight of priorities. It goes beyond task tracking by connecting your work directly with the clients it’s for. The built-in CRM is tailored for agencies that sell services, not products. Capture leads, nurture opportunities, and move deals through your pipeline until they become long-term clients. Proposals, contracts, and agreements can be created and shared directly in the platform, with e-signatures included so you close deals faster without chasing paperwork. Billing is also handled with client work in mind. You can create one-time or recurring invoices, perfect for agencies that sell monthly retainers or ongoing service packages. Clients can pay online through trusted providers like Stripe, PayPal, Razorpay, or QuickPay. Recurring invoices mean you spend less time on admin and more time delivering value. OneSuite also includes a secure client portal that carries your own branding. Clients log in to see project updates, approve deliverables, pay invoices, or sign documents. This not only saves you endless back-and-forth emails but also creates a professional experience that builds trust. Team management is built in too. Assign roles, balance workloads, and track performance so your agency operates smoothly. Everything is designed around collaboration between your team and your clients, not just internal work. The real value of OneSuite is that it replaces a messy toolkit of disconnected apps with a single system built specifically for agencies and service professionals. You save money by not paying for multiple subscriptions. You save time by keeping your projects, communication, documents, and billing all connected. And most importantly, you deliver a seamless, professional experience that keeps clients happy and coming back. With OneSuite, agencies can finally run their business end-to-end in one platform, reduce overhead, and focus on growing instead of managing chaos.


  **Average Rating:** 4.8/5.0
  **Total Reviews:** 14

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.0/10 (Category avg: 8.9/10)
- **Planning:** 9.2/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.4/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.9/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [OneSuite](https://www.g2.com/sellers/onesuite)
- **Year Founded:** 1999
- **HQ Location:** Wilmington, US
- **Twitter:** @getOneSuite (21 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/onesuite (6 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Company Size:** 93% Small-Business, 7% Mid-Market


#### Pros & Cons

**Pros:**

- Task Management (5 reviews)
- Ease of Use (3 reviews)
- Project Management (3 reviews)
- Time-saving (3 reviews)
- Automation (2 reviews)

**Cons:**

- Missing Features (2 reviews)
- Time Management (2 reviews)
- App Functionality (1 reviews)
- Cost Issues (1 reviews)
- Expensive (1 reviews)

  ### 12. [Coda](https://www.g2.com/products/superhuman-coda/reviews)
  Coda is the all-in-one workspace for teams that think in documents and build like developers. It combines the flexibility of docs, the structure of spreadsheets, and the power of apps, so anyone can create custom tools that fit their workflow perfectly. With connected tables, live data, buttons that take action, and now AI built right in, Coda lets teams run projects, scale knowledge, and ship faster. From product roadmaps to GTM plans to internal wikis, Coda is built to flex to your team’s thinking and grow with your ambition. Coda is part of Superhuman, the AI productivity platform on a mission to unlock the superhuman potential in everyone. Superhuman’s suite of apps and agents brings AI wherever people work, helping over 40 million individuals and 50,000 organizations focus on what matters.


  **Average Rating:** 4.6/5.0
  **Total Reviews:** 474

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.3/10 (Category avg: 8.9/10)
- **Planning:** 8.6/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.6/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.6/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Superhuman](https://www.g2.com/sellers/superhuman-888da3d1-51f7-4603-8d73-08989f8a7db1)
- **Company Website:** https://superhuman.com/
- **HQ Location:** San Francisco, California
- **LinkedIn® Page:** https://www.linkedin.com/company/superhuman-co/ (195 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** CEO, Founder
  - **Top Industries:** Computer Software, Information Technology and Services
  - **Company Size:** 54% Small-Business, 31% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (19 reviews)
- Features (13 reviews)
- Flexibility (12 reviews)
- Automation (11 reviews)
- Customization (10 reviews)

**Cons:**

- Learning Curve (9 reviews)
- Steep Learning Curve (7 reviews)
- Complexity (4 reviews)
- Limited Features (4 reviews)
- Difficulty (3 reviews)

  ### 13. [Bonsai](https://www.g2.com/products/bonsai/reviews)
  Bonsai is a one-stop platform for agencies, consultancies and professional service providers. It is designed to provide businesses with a complete and real-time overview of their business. Simplify your business operations and consolidate your projects, clients and team into one integrated, easy-to-use platform. From contracts, proposals and project management to client billing, revenue tracking and resource management. Project Management: Assign projects & tasks to your team, prioritize your week and see exactly how your projects progress. Set project budgets & avoid unexpected costs. Gantt chart, Kanban view, integrated timer for easy billing, and collaboration with external partners for an efficient work. Team Time Tracking: Get an instant report of your team's tracked hours with accurate timesheets & see who's over capacity at a glance. Monitor your business's utilization & get clarity on your team's efficiency & profitability. Plan your resources in advance to keep your projects on track and on budget. CRM: Manage your clients and their projects in one place. Create unique client profiles with all your notes, contacts, rates and tags. Invite your clients to your branded Client Portal where they can access projects, documents and links you’ve shared with them.


  **Average Rating:** 4.3/5.0
  **Total Reviews:** 100

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.1/10 (Category avg: 8.9/10)


**Seller Details:**

- **Seller:** [Bonsai (YC W16)](https://www.g2.com/sellers/bonsai-yc-w16)
- **Year Founded:** 2015
- **HQ Location:** San Francisco, California
- **Twitter:** @bonsaiinc (3,047 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/6591614/ (42 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Owner
  - **Top Industries:** Marketing and Advertising, Design
  - **Company Size:** 94% Small-Business, 1% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (21 reviews)
- Invoicing (17 reviews)
- Invoice Management (13 reviews)
- Time-saving (13 reviews)
- Time Tracking (13 reviews)

**Cons:**

- Missing Features (18 reviews)
- Expensive (8 reviews)
- Integration Issues (8 reviews)
- Limited Customization (8 reviews)
- Limited Features (8 reviews)

  ### 14. [MindGenius](https://www.g2.com/products/mindgenius/reviews)
  MindGenius is a practical project management tool designed for users eager to increase personal, team and organisational effectiveness. MindGenius helps you capture and visualise information easily, and seamlessly turning ideas into actionable project plans and tasks. MindGenius integrates with Microsoft Office, Outlook and Project, enhancing and complementing the tools that you already use every day.


  **Average Rating:** 4.7/5.0
  **Total Reviews:** 20

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.8/10 (Category avg: 8.9/10)
- **Planning:** 8.3/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.7/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.9/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [MindGenius Ltd.](https://www.g2.com/sellers/mindgenius-ltd)
- **Year Founded:** 2007
- **HQ Location:** East Kilbride, Scotland
- **LinkedIn® Page:** https://www.linkedin.com/company/mindgenius-ltd/ (5 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Company Size:** 48% Small-Business, 33% Mid-Market


#### Pros & Cons

**Pros:**

- Easy Tracking (1 reviews)
- Resource Management (1 reviews)

**Cons:**

- Slow Performance (1 reviews)

  ### 15. [Striven](https://www.g2.com/products/striven-2024-03-26/reviews)
  Your business at its best. Striven is an all-in-one business management software with everything you need to grow revenue, work efficiently, and improve operations. Striven is a complete software solution—we’ve combined all the core features you need for accounting, sales, projects, management, and reporting into one simple system. Simplify, Unify, Thrive. With Striven, you’ll never need separate and unconnected software applications again. Finally, you can run your entire business from anywhere, on any device.


  **Average Rating:** 4.5/5.0
  **Total Reviews:** 101

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.7/10 (Category avg: 8.9/10)
- **Planning:** 8.3/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.2/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.9/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Miles IT](https://www.g2.com/sellers/miles-it-70a76636-820d-4454-ba1c-87fd6eac9660)
- **Company Website:** https://www.striven.com
- **Year Founded:** 2008
- **HQ Location:** Tampa, Florida
- **Twitter:** @SoftwareStriven (3,453 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/striven-software/ (43 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Accounting, Construction
  - **Company Size:** 75% Small-Business, 27% Mid-Market


#### Pros & Cons

**Pros:**

- Customer Service (9 reviews)
- Customer Support (9 reviews)
- Ease of Use (6 reviews)
- User-Friendly (6 reviews)
- Meets Needs (4 reviews)

**Cons:**

- Improvement Needed (5 reviews)
- Missing Features (4 reviews)
- Feature Limitations (3 reviews)
- Functionality Issues (3 reviews)
- Learning Curve (3 reviews)

  ### 16. [Astravue](https://www.g2.com/products/astravue/reviews)
  Because "Task Management" isn't enough. Most project management apps are just digital to-do lists. They tell you what’s due, but they don't help you deliver. For agencies, consultancies, and service firms, a "completed task" doesn't matter if the client is frustrated and your margins are shrinking. Astravue is not a project management app. It is a Delivery Assurance platform. We built Astravue to solve the "hidden mess" that happens when service teams grow. As you take on more clients, visibility blurs and the "I hope we’re on track" feeling starts to keep you up at night. We replace that guesswork with total clarity: For the CEO: Stop chasing people for status updates. See the pulse of every client project in one glance. For the Team: Kill the constant tool-switching. One source of truth that keeps communication and work in one place. For the Client: Transparency that builds trust and stops the "where are we at?" emails before they’re sent. We are here to protect your project profit margin.


  **Average Rating:** 5.0/5.0
  **Total Reviews:** 10

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.9/10)
- **Planning:** 6.9/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.4/10 (Category avg: 8.8/10)
- **Resource Allocation:** 4.0/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Astravue](https://www.g2.com/sellers/astravue)
- **Year Founded:** 2020
- **HQ Location:** Chennai, IN
- **LinkedIn® Page:** https://www.linkedin.com/company/astravue/ (18 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Company Size:** 82% Small-Business, 9% Mid-Market


#### Pros & Cons

**Pros:**

- Project Management (5 reviews)
- Ease of Use (4 reviews)
- User-Friendly (4 reviews)
- User Interface (3 reviews)
- Customization (2 reviews)

**Cons:**

- App Functionality (1 reviews)
- Billing Issues (1 reviews)
- Missing Features (1 reviews)
- Organization Difficulties (1 reviews)

  ### 17. [Projectworks](https://www.g2.com/products/projectworks/reviews)
  Grow your firm - and your impact Projectworks is professional services automation software built for consulting firms that want to grow - and make a difference. As a project intelligence platform, Projectworks connects time tracking, expense tracking, resource management, invoicing, and financial reporting in one live system. It gives you the visibility to see what’s working, fix what’s not, and scale your firm with confidence. Projectworks was built by consultants who know what it’s like to lose hours to spreadsheets and billing chaos. Designed specifically for engineering, architecture, software development, and management consulting, it’s professional services automation (PSA) software that gets experts out of the admin grind and back to the work that matters. Our cloud-based PSA tool brings together everything your business needs to plan, track, forecast, and grow. By automating time tracking, expense tracking, resource planning, project financials, and real-time reporting, Projectworks frees your people to focus on solving the world’s hardest problems - not wrestling with manual processes. On average, Projectworks users grow 20% in their first year. Connect Projectworks with your existing stack - including Xero, QuickBooks Online, MYOB, Jira, Azure DevOps, and Salesforce - to eliminate double handling, align your data, and operate with confidence. We’ll help you set up for success with expert data migration, comprehensive training, and responsive ongoing support. Key features Time tracking software Easy, accurate timesheets that actually get filled out. Simplify project time tracking and keep billing up to date with integrated time management software for consultants. Expense tracking Track project spend against budget with simple, mobile-friendly expense submission. Sync approved expenses directly to Xero as bills to pay. Resource management software Plan and allocate resources effectively. See availability, utilization, and capacity in real time with powerful resource planning tools that make project delivery predictable. Revenue forecasting & project profitability Combine financial and resourcing data to model revenue, monitor utilization and profitability, and make confident growth decisions. Invoicing automation Create pre-populated invoices that sync seamlessly with Xero, reducing admin and helping you get paid faster. Reporting & insights Access real-time dashboards, project profitability reports, and PSA analytics that bring clarity to every decision. Track the consulting metrics that matter most - across projects, clients, and teams. Integrations Connect your favorite tools and run your firm on a unified project management and financial reporting platform. Flexible pricing means you only pay for what you use - plus, get a 10% discount on annual subscriptions.


  **Average Rating:** 4.5/5.0
  **Total Reviews:** 186

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.5/10 (Category avg: 8.9/10)
- **Planning:** 8.3/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.1/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.5/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Projectworks](https://www.g2.com/sellers/projectworks)
- **Company Website:** https://projectworks.com
- **Year Founded:** 2019
- **HQ Location:** San Mateo, California
- **Twitter:** @projectworksltd (28 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/projectworks-io/ (72 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Director
  - **Top Industries:** Information Technology and Services, Consulting
  - **Company Size:** 66% Small-Business, 33% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (84 reviews)
- Project Management (65 reviews)
- Comprehensive Features (38 reviews)
- Project Tracking (38 reviews)
- User-Friendly (38 reviews)

**Cons:**

- Limited Features (25 reviews)
- Missing Features (25 reviews)
- Limited Customization (19 reviews)
- Learning Curve (18 reviews)
- Reporting Issues (18 reviews)

  ### 18. [TimeHero](https://www.g2.com/products/timehero/reviews)
  TimeHero is an automated task and project planner for teams. It automatically schedules work around meetings, events, and appointments, so you don't need to spend time planning your day. Easily launch team-wide projects in seconds with TimeHero's built-in workflow automation. Timelines, timesheets, and Gantt charts are instantly updated, so you know when things are at risk before they ever get behind. Sign up for TimeHero today and become a more productive team with less effort.


  **Average Rating:** 4.5/5.0
  **Total Reviews:** 20

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.9/10)
- **Planning:** 9.2/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.1/10 (Category avg: 8.8/10)
- **Resource Allocation:** 9.1/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [TimeHero](https://www.g2.com/sellers/timehero)
- **Year Founded:** 2015
- **HQ Location:** Ontario, Canada
- **Twitter:** @timehero (310 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/10096878/ (2 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Marketing and Advertising
  - **Company Size:** 68% Small-Business, 32% Mid-Market


#### Pros & Cons

**Pros:**

- Easy Integration (1 reviews)
- Progress Tracking (1 reviews)
- Team Collaboration (1 reviews)
- Time Management (1 reviews)
- Time Saving (1 reviews)

**Cons:**

- Learning Curve (1 reviews)
- Limited Features (1 reviews)
- Reporting Issues (1 reviews)

  ### 19. [Microsoft Project Server](https://www.g2.com/products/microsoft-project-server/reviews)
  Microsoft Project Server is an on-premises solution designed for comprehensive project portfolio management and everyday project management tasks. It enables organizations to effectively plan, prioritize, and manage projects and resources, aligning them with business objectives. Built on Microsoft SharePoint, Project Server offers a familiar interface that enhances team collaboration and productivity. Key Features and Functionality: - Flexible On-Premises Solution: Provides a scalable and customizable environment tailored to an organization's specific project management needs. - Comprehensive Project Portfolio Management: Allows for the selection and management of optimal project portfolios, ensuring alignment with business strategies. - Resource Management: Simplifies the allocation and tracking of resources, offering visibility into team workloads and facilitating efficient resource utilization. - Collaboration Tools: Integrates with SharePoint to enhance team collaboration through social features, discussions, and information sharing. - Anywhere Access: Enables team members to access project information and updates from virtually any location, supporting remote and distributed work environments. Primary Value and Solutions Provided: Microsoft Project Server addresses the complexities of managing multiple projects and resources within an organization. By offering a centralized platform for project and portfolio management, it helps organizations: - Align Projects with Business Goals: Ensures that project initiatives are in sync with strategic objectives, enhancing overall business performance. - Optimize Resource Utilization: Provides tools to effectively manage and allocate resources, reducing bottlenecks and improving efficiency. - Enhance Collaboration: Facilitates better communication and teamwork through integrated collaboration features, leading to more successful project outcomes. - Improve Decision-Making: Offers advanced reporting and analytics capabilities, enabling informed decisions based on real-time project data. By leveraging Microsoft Project Server, organizations can achieve greater control over their project portfolios, improve resource management, and drive successful project delivery.


  **Average Rating:** 4.1/5.0
  **Total Reviews:** 163

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 7.8/10 (Category avg: 8.9/10)
- **Planning:** 8.8/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.5/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Microsoft](https://www.g2.com/sellers/microsoft)
- **Year Founded:** 1975
- **HQ Location:** Redmond, Washington
- **Twitter:** @microsoft (13,105,844 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/microsoft/ (227,697 employees on LinkedIn®)
- **Ownership:** MSFT

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager
  - **Top Industries:** Information Technology and Services, Computer Software
  - **Company Size:** 43% Enterprise, 36% Mid-Market


#### Pros & Cons

**Pros:**

- Multi-User Access (2 reviews)
- Easy Creation (1 reviews)
- Intuitive (1 reviews)
- Organization Structure (1 reviews)
- Project Management (1 reviews)

**Cons:**

- Change Adjustments (2 reviews)
- Billing Issues (1 reviews)
- Learning Curve (1 reviews)
- Limited Functionality (1 reviews)
- Missing Features (1 reviews)

  ### 20. [ProjectManager](https://www.g2.com/products/projectmanager-com-projectmanager/reviews)
  ProjectManager is a project and portfolio management software that offers unparalleled control, in-depth project data and the most comprehensive planning features on the market. With advanced scheduling, automated cost and time tracking, risk analysis and resource management, our platform ensures flawless execution while providing unbeatable insights at every stage. Trusted by thousands worldwide for seamless collaboration, ProjectManager empowers teams to deliver with precision.


  **Average Rating:** 4.4/5.0
  **Total Reviews:** 95

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.7/10 (Category avg: 8.9/10)
- **Planning:** 8.7/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.0/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.4/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [ProjectManager](https://www.g2.com/sellers/projectmanager)
- **Year Founded:** 2008
- **HQ Location:** Austin, Texas
- **Twitter:** @ProjectTips (52,634 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/411289 (86 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager
  - **Top Industries:** Information Technology and Services, Construction
  - **Company Size:** 50% Small-Business, 33% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (4 reviews)
- Helpful (3 reviews)
- Project Management (3 reviews)
- Centralization (2 reviews)
- Communication (2 reviews)

**Cons:**

- Frequent Refreshing (2 reviews)
- App Crashes (1 reviews)
- App Functionality (1 reviews)
- Bugs (1 reviews)
- Glitches (1 reviews)

  ### 21. [Integrate](https://www.g2.com/products/integrate/reviews)
  Integrate is the B2B pipeline integrity platform between your demand sources and MAP/CRM, acting as a single control layer for every marketing lead. It standardizes and governs data across channels so you run on clean, compliant, marketable records and turn more demand into pipeline, faster. The result is cleaner data, less wasted media spend, and faster, more predictable revenue impact from every campaign. •Connect all demand sources into one governed lead flow •Normalize, de-duplicate, and enrich every lead before it reaches your MAP/CRM •Enforce global and regional compliance, consent, and suppression at ingestion •Route only marketable, qualified records to the right systems and teams in near real time •Cut manual cleanup with automated, policy-driven lead processing and full visibility into volume, quality, speed-to-lead, and conversion across channels


  **Average Rating:** 4.1/5.0
  **Total Reviews:** 105

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.7/10 (Category avg: 8.9/10)
- **Planning:** 6.7/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.3/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Integrate](https://www.g2.com/sellers/integrate-80ca7acf-6fb8-46f6-83cf-65f76a7f9cdf)
- **Year Founded:** 2010
- **HQ Location:** Phoenix, US
- **LinkedIn® Page:** https://www.linkedin.com/company/integrate-/ (331 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Computer Software, Marketing and Advertising
  - **Company Size:** 54% Enterprise, 37% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (14 reviews)
- Integrations (6 reviews)
- Campaigns (5 reviews)
- Customer Support (5 reviews)
- Accurate Data (4 reviews)

**Cons:**

- Required Knowledge (4 reviews)
- Time-Consumption (4 reviews)
- Data Management (3 reviews)
- Functionality Limitations (3 reviews)
- Learning Curve (3 reviews)

  ### 22. [MeisterTask](https://www.g2.com/products/meistertask/reviews)
  MeisterTask is a web-based task and project management tool that is perfect for agile project management. Beautifully-designed interface, intuitive functionality, and seamless integrations with other tools make it a logical choice for project teams. MeisterTask offers a free Basic plan (up to 3 projects), with paid subscriptions from €12,50 per user per month. Alongside customizable, Kanban-style project boards, MeisterTask boasts numerous powerful features designed to streamline project work. Workload can be managed with Timeline: a Gantt-style overview of tasks that pinpoints bottlenecks and keeps projects flowing smoothly. Set up Automations to speed up manual work or complete specific tasks automatically. MeisterTask is part of the Meister Suite, a group of products for flawless workflow management. From ideation in our mind mapping tool, MindMeister, to online documentation in MeisterNote, your team unlocks a powerful toolkit that drives projects every step of the way.


  **Average Rating:** 4.6/5.0
  **Total Reviews:** 166

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.3/10 (Category avg: 8.9/10)
- **Planning:** 8.7/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.3/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [MeisterLabs](https://www.g2.com/sellers/meisterlabs)
- **Year Founded:** 2006
- **HQ Location:** Vienna, Austria
- **Twitter:** @mindmeister (20,084 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/613998/ (131 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Owner
  - **Top Industries:** Marketing and Advertising, Computer Software
  - **Company Size:** 72% Small-Business, 20% Mid-Market


  ### 23. [ITM Platform](https://www.g2.com/products/itm-platform/reviews)
  ITM Platform is the Project Portfolio Management software that seamlessly aligns your projects with your business strategy. A quick two-week integration means you and your team members will be up and running fast, using the fully-featured work and management tools designed to provide portfolio managers with the metrics that matter. ITM Platform offers robust control over the costs and revenue at portfolio, program, project, and task levels. Manage agile and waterfall projects, prioritize what’s best for your business, and use real-time information to report progress company-wide.


  **Average Rating:** 4.8/5.0
  **Total Reviews:** 12

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.8/10 (Category avg: 8.9/10)
- **Planning:** 10.0/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 10.0/10 (Category avg: 8.8/10)
- **Resource Allocation:** 10.0/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [ITM Platform](https://www.g2.com/sellers/itm-platform)
- **Year Founded:** 2010
- **HQ Location:** London, UK
- **Twitter:** @itmplatform (1,303 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/2064716/ (11 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Company Size:** 46% Mid-Market, 31% Enterprise


  ### 24. [Kantata Professional Services Automation (formerly Mavenlink+ Kimble)](https://www.g2.com/products/kantata-professional-services-automation-formerly-mavenlink-kimble/reviews)
  Kantata helps professional services organizations of 50 to 5,000+ employees ensure consistent excellence and profitability across every project. With a platform that connects everything from scoping to resourcing to forecasting, you can always deliver amazing. The real challenge for most PS organizations is that their projects are so unpredictable. They never really know how an engagement is going to play out until it’s too late to do anything about it. And that undermines profits, strains resources, and leaves clients wondering what they’re really paying for. Kantata PSA puts an end to unpredictable projects by enabling you to: • Instantly assemble the ideal team – so you can deploy resources based on the best match for scope, scheduling, skillsets, and more • Easily amplify institutional knowledge – by turning past experience into real-time intelligence so all your expertise is available to all your people • Confidently forecast every outcome – with an accurate, comprehensive view of everything from revenue and margins to capacity and sentiment Not every services firm operates the same way — and your PSA shouldn’t either. Kantata is the only PSA offering both a Salesforce-native and an open infrastructure option, so you can choose the ecosystem that fits your business. With over 1,200 prebuilt connectors — including Salesforce, NetSuite, HubSpot, Workday, Sage Intacct, Microsoft Dynamics 365, Google Workspace, and Jira — Kantata extends the value of your existing tech stack while keeping all your operational data connected in one AI-powered platform. That’s why professional services organizations across software, IT services, management consulting, and marketing agencies rely on Kantata to operate with greater precision, predictability, and profitability. Leading organizations like Deloitte, Sage, and Hitachi trust Kantata, and our customers consistently achieve a 33% increase in on-time project delivery.


  **Average Rating:** 4.2/5.0
  **Total Reviews:** 1,450

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.6/10 (Category avg: 8.9/10)
- **Planning:** 7.9/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.1/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.9/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Kantata (formerly Mavenlink + Kimble)](https://www.g2.com/sellers/kantata-formerly-mavenlink-kimble)
- **Company Website:** https://kantata.com
- **Year Founded:** 2008
- **HQ Location:** Irvine, CA
- **Twitter:** @GoKantata (11,543 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/gokantata/ (473 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Consultant
  - **Top Industries:** Information Technology and Services, Computer Software
  - **Company Size:** 57% Mid-Market, 30% Small-Business


#### Pros & Cons

**Pros:**

- Project Management (35 reviews)
- Project Tracking (28 reviews)
- Ease of Use (27 reviews)
- Reporting Efficiency (23 reviews)
- Report Generation (20 reviews)

**Cons:**

- Complex Usability (17 reviews)
- Learning Curve (16 reviews)
- Not Intuitive (15 reviews)
- Task Management (14 reviews)
- Lack of Customization (12 reviews)

  ### 25. [Planview AgilePlace](https://www.g2.com/products/planview-agileplace/reviews)
  Optimize your business flow to deliver more value with Planview AgilePlace Planview AgilePlace enables engineering teams across all levels of the organization with a visual work delivery tool to apply Lean management principles to their work, helping them work smarter and deliver faster. What you get with Planview AgilePlace: -Unlimited boards -Flexible layout -Board template Library -Collaboration tools -Lane policies & WIP limits -Task breakdown -Filtered work views -Lean metrics & reports -Access to LeanKit API To learn more, please visit: https://www.planview.com/products-solutions/products/leankit/


  **Average Rating:** 4.1/5.0
  **Total Reviews:** 358

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.2/10 (Category avg: 8.9/10)
- **Planning:** 9.1/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 9.6/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Planview](https://www.g2.com/sellers/planview)
- **Year Founded:** 1989
- **HQ Location:** Austin, TX
- **Twitter:** @Planview (3,053 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/7268/ (1,872 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager
  - **Top Industries:** Information Technology and Services, Computer Software
  - **Company Size:** 44% Enterprise, 31% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Learning (1 reviews)
- Ease of Use (1 reviews)
- Intuitive (1 reviews)
- Simple (1 reviews)
- User-Friendly (1 reviews)




## Parent Category

[Project, Portfolio & Program Management Software](https://www.g2.com/categories/project-portfolio-program-management)



## Related Categories

- [Task Management Software](https://www.g2.com/categories/task-management-software)
- [Work Management Software](https://www.g2.com/categories/work-management)
- [Project Collaboration Software](https://www.g2.com/categories/project-collaboration)



---

## Buyer Guide

### What You Should Know About Project Management Software

### What is Project Management Software?

To better understand project management software tools, it helps to clearly define what constitutes a project. According to the Project Management Institute, a project is a “temporary endeavor undertaken to create a unique product, service or result." This includes five phases that need to be completed to achieve the objective. The phases are: initiating, planning, executing, monitoring and controlling, and closing. Any project management software should provide features for all these phases. 

While the five phases stay the same, there are multiple approaches to project management. The most important include:

**The**  **phased approach:** It is also known as waterfall project management. The phased approach is a series of distinct steps that depend on the completion of a previous phase. Project phases can only be managed in a linear sequence, making it difficult to correct errors. 

**The**  **iterative and incremental method:** It consists of repeated cycles. This means a deliverable can be reviewed and improved after its initial completion. This approach, also known as agile project management, can be particularly beneficial in software development.

**Lean project management:** It uses lean management principles to reduce waste while maintaining a high level of productivity. This approach helps companies identify and eliminate tasks that do not bring value to the company and the customer. 

**Critical chain project management:** It is based on the theory of constraints (ToC), a management philosophy focusing on restrictions that may jeopardize the success of a project. By identifying the most critical constraints, companies can prepare to avoid project issues.

**Process and product-based project management:** It focuses on outcomes. It is a part of the benefits realization management approach. When the result is a product, the company defines and manages projects to optimize production and distribution. For professional services companies, the business processes are at the core of their project management strategy.

Project management software has evolved into new offerings, including professional services automation (PSA) software and project and portfolio management (PPM) software. PSA software includes back-office features, such as CRM and accounting, on top of project management. PPM solutions focus on unifying multiple types of projects and managing the interdependencies between them. Buyers need to understand the differences between these types of software to choose the best solution for their needs. 

SMB companies may benefit from a PSA solution that combines project management and back office, thus providing a single data repository and an integrated system. A possible drawback of PSA is that it may not always include robust back-office features, which is why companies may prefer to choose a separate accounting or CRM solution.

Medium to large professional services providers can significantly benefit from PPM software, which allows them to manage projects with multiple stakeholders. PPM can be quite expensive and needs to integrate with other systems, such as [ERP systems](https://www.g2.com/categories/erp) or [CRM software](https://www.g2.com/categories/crm), which usually requires extra investments.

Small companies are facing another critical challenge when evaluating project management software: the multitude of solutions that only provide subsets of a typical project management solution. A few examples are task management and project collaboration tools, which can be used to complement core project management features but not to replace them. While these types of software are more affordable than project management solutions and can be a good option for startups and micro businesses, they usually become insufficient as a company grows.

#### What Types of Project Management Software Exist?

Project management software is designed to be implemented in different ways, including best of breed, all-in-one suite, and point solutions. 

**Best-of-breed software**  

Best-of-breed software focuses exclusively on project management.

**All-in-one suites**  

All-in-one suites include other types of capabilities such as CRM or billing. 

**Point solutions**  

Point solutions are designed to complement project management tools by offering features such as project collaboration or project analytics. 

**Industry-specific project management solutions**  

Industry-specific project management solutions are designed for professionals in various industries such as design, real estate, legal services, etc. These solutions provide standard project templates and reports or KPIs for an industry or market. They are also tightly integrated with other software created explicitly for the same industry.

### What are the Common Features of Project Management Software?

The following standard functionality is included in most project management solutions:

**Definition:** Project definition functionality is the core of any project management software because it allows companies to define the project structure, which is the base of any business activity. A project structure needs to be carefully defined; it is difficult to make significant changes to it while it is implemented due to the risk of disrupting the project. At the same time, project management software should allow users to adjust structures to keep projects on track.

**Plans:** Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario.

**Schedules:** Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly.

**Visualization:** Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project.

**Workflows:** Workflows and processes define how activities are performed during the phases of a project. These features need to be customizable to adapt to the needs of each team and should provide sound logic to take into account project constraints and limitations. To improve accountability, workflows should include approvals so that supervisors, project managers, and executives take responsibility for the quality of the services provided.

**Tasks:** Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress.

**Resource management:** Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays.

**Documentation:** Project documentation functionality manages the process for all documents related to a project, such as contracts, statements of work, quotes and proposals, and so on. These documents are usually stored in an electronic format, making it easier for users to share them internally and externally. It is also crucial that a project management solution includes templates for documents and the option for users to reuse content.

**Reporting:** Reporting, analytics, and dashboards are used by all parties involved in a project, from employees to external consultants and even the customers. It is therefore essential for the analytics features to be flexible enough to easily adapt to each type of user. At the same time, sensitive information such as private data or financial details should only be shared with authorized users through secure portals.

Other Features of Project Management Software: [Capacity Capabilities](https://www.g2.com/categories/project-management/f/capacity), [Critical Path Capabilities](https://www.g2.com/categories/project-management/f/critical-path), [Dependencies Capabilities](https://www.g2.com/categories/project-management/f/dependecies), [Issue Tracking Capabilities](https://www.g2.com/categories/project-management/f/issue-tracking), [Mass Updates Capabilities](https://www.g2.com/categories/project-management/f/mass-updates), [Project Budgeting Capabilities](https://www.g2.com/categories/project-management/f/project-budgeting), [Project Map Capabilities](https://www.g2.com/categories/project-management/f/project-map), [Recurring Tasks Capabilities](https://www.g2.com/categories/project-management/f/recurring-tasks), [Resource Allocation Capabilities](https://www.g2.com/categories/project-management/f/resource-allocation), [Task Prioritization Capabilities](https://www.g2.com/categories/project-management/f/task-prioritization), [Time & Expense Capabilities](https://www.g2.com/categories/project-management/f/time-expense) 

##### Additional Project Management Software Features

Additional project management features are sometimes included in the core project management solution or delivered separately as addons or separate tools:

**Kanban:** Based on lean management principles, kanban functionality aims to eliminate wasteful work using visual representations of projects. Kanban boards include cards that can be used to group tasks and easily assign activities to employees or teams. These features are particularly useful for agile project management.

**Collaboration:** Collaboration between employees or between a company and its customers and partners can be critical to the success of a project. While collaboration platforms and software can be used separately from project management solutions, it is preferable to combine them in one system, especially for complex projects.

**Document management:** Project managers use documents such as statements of work (SOW) and work breakdown structures (WBS) to share project plans and information internally and externally. File sharing is an important feature that allows all parties access to documents. More advanced document management features allow users to collaborate on creating and modifying documents. Access to documents should be managed by role to limit access to sensitive information.

**Billing:** Billing and expense management isn't always required for project management, but can be very important for complex projects. When multiple parties are involved in a project, it is essential to ensure that the human and material resources used have been appropriately billed.

**Optimization:** Project optimization uses historical data to identify bottlenecks and other factors that hurt past projects. This allows companies to take corrective actions and avoid repeating the same mistakes in the future. For instance, if a contractor is always late or does mediocre work, the company should replace it with another services provider.

**Simulation:** Project simulation allows project managers to create and compare multiple scenarios for a project and identify the best option to be implemented. Each scenario describes different ways to allocate resources and define milestones and can also take into account various constraints and possible bottlenecks. This type of feature is particularly important for large custom projects with complex activities.

**Project accounting:** This type of functionality is usually delivered as a module of accounting software and project-based ERP software. Its primary purpose is to track project costs and revenue and consolidate any financial information related to project management. Project accounting provides critical information on the financial performance of each project or portfolio.

**Earned value management (EVM):** EVM is another way to track project performance. This type of software also provides features that monitor project progress. EVM helps companies estimate project costs, track actual costs, and calculate the earned value of the project. While any company can use this type of functionality, it is more beneficial for large and complex projects that require significant investments. For instance, EVM is a must-have for companies delivering capital projects such as infrastructure or urban development.

**Work breakdown structure (WBS):** For complex projects, companies need to break the project into smaller components and plan them separately. Different employees and teams can be in charge of each element, and external consultants or service providers can also be involved. Companies use a WBS to track the project and its components by monitoring tasks, subtasks, resources, and the people involved.

**Risk management:** Despite planning and monitoring, projects can be negatively impacted by unexpected events such as natural disasters, hacking, or changes in personnel. While it’s impossible to prepare for any risk, companies can use project risk management capabilities to identify potential issues. Project risk management software also helps companies create plans and corrective actions to mitigate risk when it occurs.

### What are the Benefits of Project Management Software?

**Resource management and cost tracking:** The main reason why companies use this type of software is to manage resources and track costs for nonrepetitive business operations. For instance, marketing companies usually provide standard services such as social media promotion, but they may also create customized campaigns for large clients. The standard services are delivered in the same way to all customers and are therefore repetitive and require similar resources, which means that their cost is usually the same for every client. Custom campaigns can be completely different depending on the needs of the customer, meaning that the resources allocated to each project will also vary, and so will its costs.

**Diversification of offering:** Project management software offers the ability to combine multiple types of services to diversify the offering of a company. This flexibility allows teams to adapt to the changing preferences of their customer and market demand. The ability to quickly respond to market changes can be an essential competitive advantage in highly competitive industry sectors such as professional services. 

**Effectiveness and profitability tracking:** Project management is needed to track the effectiveness and profitability of professional services activities. By allocating the right resources to the right tasks at the right time, project managers can deliver the project on time and on budget, which improves customer satisfaction and productivity.

### Who Uses Project Management Software?

Most employees, as well as the partners and customers of a project-based business benefit from using project management software. 

**Employees:** Project management software help employees involved in project execution, who need to know what they have to do and when. Employees also update the system when they complete tasks and use the software to communicate and collaborate with internal and external stakeholders. Through integration with other solutions, employees can track the time spent on each activity or check the availability of resources like equipment or components. 

**Project managers:** Project managers need access to all the features of the system to define projects and resources and monitor all activities, but also to intervene and modify any part of a project when necessary. This can only be achieved through alerts and notifications with different levels of severity, and which include workflows for escalation. Project managers are also involved in setting and managing access rights for internal and external users.

**Executives:** Executives mostly use analytics and reporting to monitor projects. Besides details on the status of the project, they also need information on the costs of the resources allocated and the overall effectiveness of each project. They can also benefit from using alerts and notifications when activities or stages of the project are completed. 

**Partners:** It is important for partners, such as contractors or third-party providers of services that complement the offering of the company. Since external contributors are only involved in particular activities at different stages of the project, they need to access the information required to do their job and nothing more. 

**Customers:** Customers may also use this type of software through dedicated portals to monitor the progress of one or multiple projects, provide feedback, and communicate with the service provider. For large and complex projects, customers may have a dedicated person or team responsible for the project; they could need access to the project management solution of the provider.

### What are the Alternatives to Project Management Software?

There are several alternatives to project management software which can replace this type of software, either partially or entirely:

[Project and portfolio management software](https://www.g2.com/categories/project-and-portfolio-management) **:** PPM focuses on project portfolios, which are groupings of projects with common characteristics, that share the same resources and can be planned and managed as a group. While PPM software often includes functionality to manage individual projects, project management solutions usually don't provide portfolio management features. This means that standard project management tools are not a good option for companies that need to manage portfolios of projects.

[Professional services automation software](https://www.g2.com/categories/professional-services-automation) **:** PSA is an ERP for professional services, which delivers modules for the front office (sales and marketing), back office (accounting and HR), as well as PPM. This type of software is ideal for medium and large services companies that prefer to use a single integrated system for the entire business.

**ERP:** Other than PSA, there are two types of ERP for project-based companies: [ETO ERP software](https://www.g2.com/categories/eto-erp) (for manufacturers of complex custom products in industries like aerospace and defense) and [Project-based ERP software](https://www.g2.com/categories/project-based-erp) (for government contractors). Typical ERP systems don't always include the functionality required by these companies, such as bidding, contract management, or time and expense management. Also, most ERP systems' project management modules aren't robust enough for manufacturing and government contractors. 

[Work management software](https://www.g2.com/categories/work-management) **:** Small and medium professional services companies don't always need PSA but often require features that aren't usually included in project management software. These features can vary by industry, for instance, marketing agencies need content authoring and document management functionality. Work management is a relatively new type of software that combines project management with collaboration and industry-specific functionality.

#### Software Related to Project Management Software

Most business software is related directly or indirectly with project management software, some of the most important ones are:

[Collaboration & productivity software](https://www.g2.com/categories/collaboration-productivity): Collaboration is critical for project management because there are always multiple parties involved. While project management software includes essential features for collaboration, more advanced software such as team collaboration software can be beneficial for large teams and complex projects. When it comes to productivity, new types of tools such as productivity bots software allow project managers to automate mundane tasks and focus on strategy.

[Content management systems](https://www.g2.com/categories/content-management): In some industries like marketing and advertising, content is the main deliverable of the company. Therefore, it is important for teams that rely on content to have the ability to manage libraries, databases, and other tools needed to create, track, and share multiple types of content. Depending on the complexity of the deliverables, project managers may need to use simple tools such as online form builder software, or complex solutions like knowledge management and enterprise content management (ECM) software.

[Partner management software](https://www.g2.com/categories/partner-management): Project managers often work with external consultants or companies specialized in business areas that the company doesn’t have the expertise to cover. For instance, companies may need to work with legal consultants to make sure that contracts and other documents comply with regulations. Outsourcing specific tasks to freelancers can also be more beneficial than hiring employees. In these cases, project managers need to track who they’re working with, what they are responsible for, and how they perform.

[Process automation software](https://www.g2.com/categories/process-automation) **:** Medium to large companies with complex operations need to define, implement, and optimize team processes to streamline operations. While project management software includes some features for workflow management, advanced functionality for process automation requires integration with business process management software. Another way to automate processes is to use robotic process automation (RPA) software, which uses bots to assist employees with repetitive and tedious tasks.

[Accounting software](https://www.g2.com/categories/accounting) **:** Accounting and billing software is used to manage a project's invoices and track costs. Accounting software can also be used for complex projects that involve teams in several locations that may have different financial regulations, currencies, or taxes. Billing software is also essential for large projects to consolidate different types of expenses related to the purchase of resources, rentals of equipment, or services delivered by contractors.

[Contract management software](https://www.g2.com/categories/contract-management) **:** Contract management software defines the terms and service level agreements for projects. Service providers must identify activities and milestones and ensure their customers have access to this information. Contracts can also be used for legal issues caused by late deliveries and the poor quality of the services provided, and sometimes to collect outstanding payments from customers.

[Customer service software](https://www.g2.com/categories/customer-service) **:** Customer service software is used to maintain the relationship with the customer during the contract and to ensure that terms and conditions are correctly applied. The customer service department is usually the main point of contact between companies and their customers; they must be able to react quickly and efficiently to any customer requests. They are also responsible for identifying issues that may jeopardize the relationship with the customer, and escalating them to project managers.

[HR software](https://www.g2.com/categories/hr) **:** HR software and payroll solutions are essential for large companies with many employees. These types of software are used to define job roles and responsibilities, wages, and other forms of remuneration, and work schedules. Since labor is the most important part of the total costs of any professional services company, it is critical to track it while also ensuring compliance with labor laws and collective bargaining agreements.

[ERP systems](https://www.g2.com/categories/erp-systems) **:** ERP systems usually include some of the features mentioned above but rarely all of them. When companies use ERP as their primary system and cannot afford separate solutions for customer service or contract management, they prefer a project management solution that includes these features. They may also choose to adopt tools or addons that complement their ERP and project management solutions.

There are also several types of services related to project management software. Related services can vary from external project management to project optimization, and can be delivered by a company of any size from independent contractors to multinational consulting companies:

- **Outsourcing:** Project management outsourcing is used by companies that do not wish to invest in the technology and the expertise required to manage projects. While this approach is mostly adopted for one-time projects, some companies use it regularly.
- **Advisory:** Project advisory services help companies define and implement strategies to improve the way they deliver projects or groups of projects. Advisors work with executives and project managers to determine how a company can optimize its offering to adapt to market changes, expand to new markets, or diversify its activities.
- **Consulting:** Consulting services for project optimization are essential for professional services companies that do not have the internal expertise required to determine what can be improved. Consultants with extensive experience can quickly identify areas of improvement, and suggest changes or new approaches to project management.

### Challenges with Project Management Software

There are hundreds of project management software and tools which may seem similar but aren’t. The difference between these solutions makes it difficult for buyers to understand exactly what they do and how they work with other software products. The most important challenges with project management software are described below:

**Features:** Not enough or too many features can be an issue for growing companies that either outgrew existing software or implemented project management solutions that are too advanced for their needs. The best way to avoid this problem is to evaluate project management solutions based on current and future needs.

**Integrations:** Lack of integration between project management software and other solutions creates silos of information that are disconnected, which can lead to data processing errors. User adoption can also be negatively impacted when employees use multiple systems and enter the same information in more than one.

**Reporting:** Canned reporting and lack of analytics is a significant issue for legacy project management solutions. New software usually provides more flexible analytics or integration with business intelligence tools. Another challenge is that more flexible analytics don’t necessarily cover advanced reporting needs. Buyers should evaluate vendors’ ability to offer the optimal mix of analytics features and flexibility for their specific needs.

**Bring your own software (BYOS):** BYOS is a trend similar to bring your own device (BYOD); it refers to the fact that employees can decide to use project management tools that are not approved by their employer. Since there are different tools available, many of them free to use, employees may be tempted to try them for their team or department. This trend may lead to the creation of information silos when different teams or departments choose to utilize separate project management software.

**Legacy software:** While most project management software products are web-based (meaning users only need an internet browser to access the system), some old solutions still need to be hosted by the company on its servers. On-premises project management (known as self-hosted project management software) needs to be installed on a server and on the computer of each employee who needs access to the software. Adding or removing users can be difficult. Additionally, old project management tools that don’t have a web-based interface aren’t very user friendly and cannot be easily configured.

### Which Companies Should Buy Project Management Software?

Any company that manages projects can benefit from this type of software, but project management software is essential for the following types of businesses:

**Professional services companies:** Professional services are usually delivered as projects, such as a marketing campaign to launch a product or the design of an apartment building. Each project can have different deliverables and timelines and require multiple resources (human and material). Professional services companies need to plan project management tasks, assign resources to each one, and monitor project progress to deliver on time and budget.

**Project-based manufacturers:** Project-based manufacturing (also known as engineer to order or make to order) refers to the production of unique products customized for each customer. A few examples of such products are conveyor systems for warehouses, drilling equipment for oil and gas, or shipping vessels. Project management helps these companies design, manufacture, and provide maintenance services for complex custom products.

### How to Buy Project Management Software

#### Requirements Gathering (RFI/RFP) for Project Management Software

Requirements should cover the entire lifecycle of the project, from scoping and estimating to planning, execution, monitoring, and closing. Depending on the complexity of its operations, buyers may want to create more detailed requirements for the functionality that is critical to the company. For instance, a business that outsources project execution would focus more on defining, planning, and tracking projects.

#### Compare Project Management Software Products

**Create a long list**

The long list is created by excluding the products that are not a good fit for the buyer. If buyers only want cloud software, all solutions delivered on-premises are excluded from the list. Another essential criterion could be the project methodology supported by the software. IT departments and services providers prefer to take an agile approach to project management, which means that all solutions not supporting this methodology are usually not considered for the selection.

**Create a short list**

The requirements list mentioned above is sent to the vendors included in the long list to provide detailed information on supporting each feature. Buyers should also ask vendors to provide customer references and pricing information. It is highly recommended to use objective third party analysis and software reviews to learn more about the vendors and their products. Using vendor responses to RFIs, customer references, reviews, and independent research, buyers can compare products to identify their strengths and weaknesses. At the end of the processes, buyers should have a list of two to four finalists that provide very similar functionality.

**Conduct demos**

The best way to differentiate between the products on the short list is to conduct demos of each product to see how they can be used in real-life scenarios. Buyers create demo scripts that include requirements and workflows specific to their company, and vendors provide a demo in real-time, which follows the script. Since very long demos can be counterproductive, buyers should focus on the critical features. For instance, instead of asking vendors to show how they create a project and add tasks to it (which is basic project management), buyers may want to focus on interdependencies between tasks or changes to a project's timeline. 

Other than functional requirements, buyers should also evaluate a product based on its ease of use and flexibility to make sure that it’s intuitive and collaborative. The selection team members attending the demo should rate each criterion or requirement on a predefined scale, which will allow them to consolidate all ratings and objectively compare software. 

#### Selection of Project Management Software

**Choose a selection team**

The selection team includes executives such as the CEO, CTO, or CFO, as well as project managers or members of the project management office team. It is recommended that the project managers involved have extensive experience managing projects and using this type of software. 

**Negotiation**

While the software's cost is usually an essential factor in negotiation, buyers should not compromise on features to save money. It may also be tempting to buy components or services that are not critical or important for the company. At the same time, buyers should try to get discounts or free tools and services to complement the project management solution. 

Medium to large companies should also take into account the ability of the vendor to help them update their business processes and best practices for project management. An engineering company and a marketing agency have very different operations and the project management software alone may not be enough to increase productivity. While they can be expensive, business process reengineering services are critical for companies with complex projects.

**Final decision**

The final decision should be made by the entire selection team. It should be based on the information gathered about each product, its vendor, and their ability to provide the functionality and services required by the buyer. Ideally, buyers should request information on the estimated ROI of the software. The vendor's contract length and discounts can also have a significant impact on the final decision. 

### What Does Project Management Software Cost?

On-premises project management software is sold as perpetual or named licenses, which allow buyers to use the software indefinitely and without renewals. The cloud or SaaS solutions use the subscription model, which licenses the software on a monthly or yearly basis. This does not include licenses for operating systems or database management, which are the buyer's responsibility.

Most project management software provide multiple tiers or editions, which are versions of the same software with different features. Many basic versions are free for a limited number of users. In theory, cloud products allow buyers to scale up or down quickly (add or remove users) and change editions. In practice, vendors try to sell packages or plans that are less flexible and only allow buyers to make changes at the end of the contract. The licenses' cost can vary depending on the user's role (administrator, employee, manager, or contributor). 

Finally, a project management solution's initial cost may include various services offered by the vendor, such as consulting, customization, integration, or business process reengineering. 

#### Return on Investment (ROI)

To determine the ROI of a project management software, buyers need to identify the product's costs (initial and ongoing) and its quantifiable benefits (increased productivity, less time spent managing tasks, better resource allocation).

The costs and benefits of the software aren't always obvious. For example, ongoing costs represent the licenses users need to access the system and include additional support, training, or software configuration. Large companies may also require a dedicated employee to manage the system, user access, or change requests. The main challenge with the benefits is that they are difficult to calculate. Therefore, buyers must estimate how the advantages of project management software impact their finances and profitability.

### Implementation of Project Management Software

**How is Project Management Software Implemented?**

Depending on the complexity of the software and the buyer's operations, implementation can be straightforward or complicated. 

**Small businesses:** Small businesses with essential project management needs usually adopt cloud software, which does not require installation. Standard project management software usually provides enough out-of-the-box features for these companies, so there's no need to configure the system or buy additional modules or addons.

**Mid-market**  **companies:** Such companies may require industry-specific features, data migration, and integration with other business software. These require an implementation plan and a dedicated employee in charge of the process. Vendor assistance is also essential, especially for configuration, data migration, and integration. 

**Enterprises:** Enterprises usually take a phased approach to implementation by deploying the software in each location or division at a time. This approach is preferable to deploying the system everywhere at the same time, which can cause significant disruptions and requires substantial resources.

**Who is Responsible for Project Management Software Implementation?**

Buyers should have a project manager in charge of the implementation, who works with a team of subject matter experts, and the vendor and its partners. 

While managers and executives aren't always directly involved, they are responsible for keeping the implementation on track. Any changes are recommended by the project manager and approved or rejected by the managers in charge.

**What Does the Implementation Process Look Like for Project Management Software?**

The implementation process is made of several phases, which may not always apply to all buyers. For instance, a new company does not need data migration services since it has no historical data from previous systems. 

The main phases of a project management software implementation are as follows:

**Data migration:** Migration of data from any data sources used previously by the buyer to manage projects, such as software, spreadsheets, custom solutions, and databases. While keeping historical data is essential for reporting purposes, companies don't need to migrate all the details of past projects such as project plans, GANNT charts, and so on.

**System configuration:** System configuration varies significantly from one company to another and can be a fundamental challenge. Standard project management requires little setup, but managing complex processes may involve advanced customizations and integration with other systems or records such as CRM or ERP.

**User management:** User management defines who does what in the system and assigns them access rights accordingly. An administrator has access to all features, including the user management module. Project managers can add and modify projects. Most employees can only see and complete the tasks assigned to them.

**Testing the software:** Software testing should be performed using a demo database, a copy of the database used for daily operations. Ideally, the demo dataset should include the data from migration and the system and user roles configuration. 

**Training:** User training can be done using online learning tools or in person (recommended for admins and advanced users). It also helps to train a trainer who can help new users with training.  

**Go-live:** Go-live refers to the switch from the old system (or multiple products) to the new project management solutions. Using both the old and new software is not recommended after the go-live, as it will generate confusion, double entries, and loss of productivity.

**Adjustments:** Some adjustments are unavoidable after the implementation. Generally, complex implementation and software require more adjustments after go-live. 

**When Should You Implement Project Management Software?**

It is recommended to avoid implementing project management software during a critical phase of an important project. When buyers use this type of software to manage project costs and budgets, it is preferable to finalize the implementation after the year-end financial closing process. This ensures that accounting transactions related to projects are closed and do not impact the new fiscal year. 

### Project Management Software Trends

**Cloud**

Cloud and mobile technologies are making project management more affordable and easier to use, which dramatically increased adoption in recent years. These technologies also allowed new players to enter the market and provide better and more flexible alternatives to legacy software. Multi-cloud is another trend that is gaining traction in the software market; it refers to partnerships between cloud vendors to deliver tighter integration between their offerings. Better integration can be beneficial for SMB companies with low budgets, but medium to large companies should also consider other options for integration.

**Collaboration**

Collaboration has always been an essential part of project management, but rigid project management software made it difficult. Recent technologies and higher expectations from new generations of users made vendors deliver better collaboration features, either out of the box or through integration with other software. Many vendors provide separate solutions for collaboration as part of their offerings while others only focus on this type of software.

**Functionality**

Extended functionality refers to the tendency to add more features, such as customer management, billing, or accounting, on top of the core offering for project management. Vendors use this strategy to differentiate themselves from competitors. This approach can be beneficial for SMBs who prefer to have project management and other features delivered as a single product. It can also be confusing for medium to large companies because the extended functionality isn’t always robust enough for their needs.

**Manufacturing**

Another trend related to project management software is the need for manufacturing and distribution companies to diversify their activities to increase revenues and provide a better customer experience. Traditionally, only manufacturers of heavy machinery or sophisticated equipment would provide installation and maintenance to customers to avoid costly mistakes. Nowadays, SMB manufacturers are adopting similar strategies but cannot afford to invest in project-based ERP to manage their new activities. Instead, these companies rely on project management or field service software, which are usually separate from their ERP systems.

**Agile project management**

Agile project management is a methodology that focuses on the collaboration between cross-functional teams. As opposed to the traditional waterfall approach, agile is based on frequent inspection of the progress of a project which can trigger corrective actions. This way, issues or challenges can be addressed quickly before they become significant and may jeopardize the success of a project. Agile project management also allows for rapid delivery of high-quality projects. While agile isn’t a new concept, it has been widely adopted recently because of its benefits, especially by IT and software development companies.

**Virtualization**

Virtual project management relies on a virtual team to complete tasks and monitor the effectiveness of a project. Virtual teams refer to employees working remotely across multiple locations. This approach may reduce project costs, but it can also bring challenges such as miscommunication between users from different countries and cultures, or the difficulty of scheduling employees across different time zones.

**Work management**

Work management is a new type of software that combines project management, workflow management, and collaboration process functionality to manage the flow of business data and operations. The main difference between work management and PSA software is that the former does not provide advanced back-office features like accounting. Work management will likely replace project management and back-office tools more and more in the future. Since work management solutions focus on services businesses, this type of software isn’t always a good choice for other industries like manufacturing or logistics.

**Tools**

Most project management features exist as separate tools that can be bought and used independently. Some examples include task management, time tracking, and resource management. Timesheets are another example of project management tools, these are used to monitor employees’ time on various tasks when they aren’t directly involved in project management. For instance, employees that install and maintain hardware don’t need to use project management software and can benefit from using timesheets.