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Employee Scheduling reviews by real, verified users. Find unbiased ratings on user satisfaction, features, and price based on the most reviews available anywhere.

Best Employee Scheduling Software for Medium-Sized Businesses

    Products classified in the overall Employee Scheduling category are similar in many regards and help companies of all sizes solve their business problems. However, medium-sized business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Medium-Sized Business Employee Scheduling to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Medium-Sized Business Employee Scheduling category.

    In addition to qualifying for inclusion in the Employee Scheduling Software category, to qualify for inclusion in the Medium-Sized Business Employee Scheduling Software category, a product must have at least 10 reviews left by a reviewer from a medium-sized business.

    Top 10 Employee Scheduling Software for Medium-Sized Businesses

    • Humanity
    • Ceridian Dayforce
    • When I Work
    • Planday
    • HotSchedules
    • ClockShark
    • WhenToWork
    • 7shifts
    • Zira
    • Sling

    Compare Medium-Sized Business Employee Scheduling Software

    G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.
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    (549)4.3 out of 5
    Optimized for quick response
    Entry Level Price:$3 per user

    Humanity is the leading cloud-based employee scheduling platform that simplifies day-to-day employee management processes and accelerates employee shift schedule creation by up to 80 percent. Organizations of all sizes receive unprecedented insight into their operations and receive actionable data with which they can optimize staffing based on employee skill set, time-off/leave management, and worker availability. Humanity is offered as SaaS and can be deployed as a stand-alone solution in the c

    (557)4.2 out of 5
    Optimized for quick response

    Ceridian is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, and Asia Pacific Japan. Our brand promise –Makes Work Life Better™ –is the commitment we make to our employees, our customers, their employees, and to the communities we operate in around the world. Our modern technologies help our customers adapt, evolve, and win as we reimagine the future of work. Our award-winning Dayforce pla

    (216)4.4 out of 5
    Optimized for quick response
    Entry Level Price:$2.00 per user per month

    When I Work is an easy way for businesses to schedule, track time and attendance, and communicate with their hourly employees. Put the schedule and time clock in every employee's pocket with free iOS and Android apps. Keep track of time off, employee availability, and manage shift swaps with just a few clicks. Integrate with your payroll provider to streamline the process and avoid human error. Get started with a 14-day free trial now.

    (66)4.5 out of 5
    Optimized for quick response
    Entry Level Price:4 Per User/Month $

    Planday is an employee scheduling platform that enables shift-based businesses of almost any size and vertical to manage their workforce all in one web-based system. Manage employee schedules, working hours, shift-swaps, vacation requests and payroll all in one place. Planday also has a fully integrated employee communication function, so managers can text or email employees quickly.

    (100)4.2 out of 5
    Optimized for quick response

    HotSchedules is the restaurant and hospitality industry’s leading employee scheduling solution because it’s the fastest and easiest way to manage your schedule and communicate with your team. Team members love it because they can swap, pick-up, or release shifts in the mobile app with one click. Work-life balance is easily managed with automatic shift pick ups when you want more hours, and time off requests for when you don’t. Calendar sync, notifications and messaging keep teams connected and

    (274)4.7 out of 5
    Optimized for quick response
    Entry Level Price:$3 per employee

    ClockShark is the leading time tracking and scheduling software built for local construction, field service and franchises that want a simpler way to track mobile employee time, run payroll quickly and accurately, and understand job costs. Over 4,000 customers have replaced the hassle of paper timesheets with software that makes it easier to run their business and keeps accountants happy. Don’t take our word for it, start a free trial today!

    (86)4.3 out of 5

    WhenToWork is an online employee scheduling platform.

    (50)4.6 out of 5
    Entry Level Price:$0.00 Per month

    7shifts empowers restaurants of all sizes to trim labor costs, retain staff, and stay labor compliant with robust employee scheduling, communication, labor compliance, and engagement tools. 7shifts is designed to simplify labor management, one shift at a time. Here’s how your restaurant can benefit from 7shifts: - Save 80% of your time spent scheduling and get 5 hours back in your week with 7shifts’ intuitive drag-and-drop schedule builder - Cut staff calls and texts by 70% with built-in com

    (23)5.0 out of 5
    Optimized for quick response
    Entry Level Price:3.00 user/month

    Zira is a smarter, simpler, and more automated way to manage your team. Create optimized schedules in seconds, not hours. Automate repetitive manager tasks to increase accountability, and avoid bias. Give your employees the tools they deserve with the Zira Platform.

    (51)4.2 out of 5

    Sling is a scheduling, time tracking and communication software for companies where employees work in shifts. Sling incorporates scheduling, messaging, time tracking, task management and reporting functionalities and allows managers and employees alike to organize all aspects of their work on a single platform.

    (28)4.7 out of 5
    Entry Level Price:$0 0 Custom Custom

    Assembled is a modern workforce management platform built for rapidly scaling global support teams. We help teams forecast support demand, build and manage team schedules, track real-time performance and schedule adherence, and uncover insights to improve support operations. Most importantly, we provide schedule transparency not only to support managers/workforce managers, but also to the team handling calls/emails/chats. We allow your whole team to view schedules and overall performan

    (48)4.6 out of 5
    Entry Level Price:$3/month per user

    Shiftboard is the leading provider of workforce scheduling software. Shiftboard optimizes scheduling to reduce labor costs and ensure compliance, enables real-time worker communication to better engage workers so there are fewer missed shifts, and better labor forecasting to ensure you create the best schedule to meet your business needs. Thousands of organizations choose Shiftboard to help lower labor costs, increase worker productivity, and decrease employee turnover.

    (191)4.7 out of 5

    Deputy is the ultimate workforce manager, offering you the best technology in a web based solution. Simplifying your scheduling, timesheets, tasking, employee communication and administrative tasks. With brilliant apps and one click payroll integration we make your life easier. Let Deputy give you visibility and control over your business and workforce management.

    (198)4.0 out of 5
    Optimized for quick response

    isolved is an employee experience leader, providing intuitive, people-first HCM technology. Our solutions are delivered directly or through our partner network to more than five million employees and 145,000 employers — who use them every day to boost performance, increase productivity, and accelerate results while reducing risk. Our HCM platform, isolved People Cloud, seamlessly connects and manages the employee journey across talent management, HR & payroll, workforce management and engage

    Discover the power of a global leader in workforce management with UKG Dimensions™. Built on an intelligent platform, UKG Dimensions provides operational insights and elevates your greatest driver of success: your people. The automation of critical workforce processes such as timekeeping, scheduling, and leave management is at the core of this UKG solution.

    (74)4.2 out of 5

    Homebase is a software for tracking hours & schedule for local businesses and employees.

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    Check out the G2 Grid® for the top Employee Scheduling Software products. G2 scores products and sellers based on reviews gathered from our user community, as well as data aggregated from online sources and social networks. Together, these scores are mapped on our proprietary G2 Grid®, which you can use to compare products, streamline the buying process, and quickly identify the best products based on the experiences of your peers.
    High Performers
    Ceridian Dayforce
    When I Work
    UKG Dimensions (formerly Kronos Workforce Dimensions)
    Market Presence

    Learn More About Employee Scheduling Software

    What is Employee Scheduling Software?

    Employee scheduling software helps business owners, managers, and HR personnel manage employee schedules. This software helps automate and streamline the process of creating and tracking employee schedules. They also provide communication features that enable real-time communication across a variety of devices including iPhones, Android devices, tablets, and computers. Text messages, push notifications, and emails keep both managers and employees up to date on all working employee schedules. Features of employee scheduling software often include automatic shift assignments and notifications for new and altered employee schedules. Additional features may include time clock options, timecard creation, and payroll integrations.

    Key Benefits of Employee Scheduling Software

    • Streamline employee scheduling processes
    • Improve communication
    • Increase transparency into employee availability
    • Reduce employee absenteeism
    • Improve demand forecasting and budgeting

    Why Use Employee Scheduling Software?

    Managing administration tasks requires a lot of human capital, and what better way to cut costs and free up personnel than to automate the necessary, yet potentially complicated, employee management tasks? Employee scheduling software provides businesses with easy-to-use administration solutions to streamline hourly worker schedule management. Managing the schedules of hourly employees requires balancing a lot of scheduling changes, no-shows, and hard-to-schedule shifts, to name a few.

    Plan, track, and manage schedules — Employee scheduling software helps businesses, management, and HR personnel streamline employee scheduling processes including creating schedules, tracking time, and communicating with employees.

    Industry-specific features — Some employee scheduling solutions cater to specific industries, providing solutions catered to specific types of businesses and their demands such as retail, hospitality, or manufacturing.

    Eliminate staffing conflicts — Employee engagement solutions eliminate conflicts in schedules that might be created by human error. Common issues that occur include double-booking employees and only scheduling employees that are available to work.

    Who Uses Employee Scheduling Software?

    Though employee scheduling solutions can be used by any business, they are typically employed by organizations that rely on hourly and part-time employees in industries such as hospitality, manufacturing, fast food, medical, call centers, and retail, to name a few.

    Small businesses in some industries, such as retail or hospitality, often deal with issues such as high turnover rates and part-time employees. Employee scheduling solutions streamline the process of creating employee schedules regardless of business needs. Meanwhile, organizations in other sectors have experienced an increase in the need to schedule highly skilled and diverse workforces, particularly with the increase in remote and contract employees.

    Ultimately, employee scheduling software is great for businesses of all sizes looking to streamline and automate employee scheduling.

    Kinds of Employee Scheduling software

    Employee scheduling software provides dynamic and static scheduling and can be cloud based or implemented on premise.

    Dynamic scheduling — Dynamic employee scheduling provides solutions for shifts that are always in flux. This type of employee scheduling software provides solutions for industries in which shifts, clients, and locations vary. Dynamic employee scheduling software helps maintain employee schedules while accounting for a variety of shifts and locations.

    Static scheduling — Static employee scheduling software provides solutions for companies with fixed shifts. This type of employee scheduling software provides solutions for industries in which employees rotate across two or more predefined shifts that occur at the same location(s).

    Cloud-based hosting — Cloud-based employee scheduling software provide businesses with solutions that can be accessed from any device and any location. Installation does not occur on site; data does not need to be backed up manually. This type of software is often purchased on a monthly or annual basis and is typically dependent on the number of users, employees, or teams.

    On-premise hosting — On-premise employee scheduling software is installed on the business’ server. A private network is required to maintain the software, and installation, management, upgrades, and support are often required.

    Free employee scheduling software — Free employee scheduling software might not provide all of the bells and whistles of a paid version, but it is guaranteed to streamline and automate the process of employee scheduling.

    Employee Scheduling Software Features

    Employee schedule overview — Employee schedule overview provides a transparent view of all weekly, biweekly, monthly, and non-repeating shifts. Managers can filter to view shifts based on specific criteria such as employee availability, shifts, locations, and time. This feature provides management with complete transparency into all shifts that are scheduled, filled, open, or incomplete.

    Schedule templates — Schedule templates provide a quick and easy-to-use solution to scheduling employees for repeating shifts. These can often be created once and saved for reuse, thereby reducing the time necessary for creating repeating schedules.

    Communication — Employee scheduling software connects management and employees via communication features such as emails, instant messaging, or mobile applications. These solutions facilitate real-time communication, providing clarity into every schedule created and updated, as well as all employee availability changes or updates.

    Shift swapping — With shift swapping features, employees can feel empowered to grab any available shifts or trade with their coworkers when they are sick or otherwise unable to make a shift.

    Automate shift assignments — Employee scheduling software often provide managers with the option to automate shift assignments to match available employees with open shifts.

    Managing leave — Employee scheduling software provides managers with the tools to manage staff vacation and leave requests and to cover last-minute absences.

    Employee profiles — Employee profiles store pertinent information regarding each employee such as contact information, availability, licenses and certifications, employment history, and education, to name a few.

    Compliance — Employee scheduling software helps businesses maintain compliance regarding overtime rules when creating schedules.

    Reporting and analytics — Employee scheduling solutions provide insight into schedule and time clock data, labor costs, and financial reports, to name a few. They help businesses quantify KPIs to better measure performance.

    Labor forecasting — Employee scheduling solutions use historical employee scheduling data to predict scheduling needs. This feature anticipates demand and labor costs to accurately project employee scheduling needs.

    Integrations — Employee scheduling software often integrates with payroll software or core HR software to centralize and optimize time and pay operations.

    Free employee schedule software — Free employee scheduling software might be as simple as a Word doc and require a manager to organize employees, contact information, and availability. Features of more advanced free employee scheduling software might include employee availability, time-off requests, and communication tools .

    Potential Issues with Employee Scheduling Software

    Excessive overtime — If protections are not put on employee overtime use, companies might encounter a surge of overtime work amongst some employees. If overtime is not an issue, or permitted without concern for a decrease in productivity or business costs, then overtime allowance is not an issue. If companies are concerned about employees working too much overtime, they should make sure that the employee scheduling solution provides safeguards against excessive overtime use.

    Shift swapping — Some employees will enjoy the freedom of managing their own schedules and having the ability to swap shifts when applicable. Other employees might forget about shifts swapped or might swap shifts that they are technically not qualified to work, resulting in reduced productivity.

    Last-minute scheduling — Although the forecasting features in employee scheduling software should ease the process of schedule creation, managers should not wait until the last minute to plan shift schedules. Employers, managers, and employees alike will all benefit from a clear schedule that is made on time, and any last minute changes will be much more manageable than creating a schedule on the fly.

    Shift confusion— Although employee scheduling software streamlines the entire process, managers should maintain an eye on all schedules, making sure there are no last-minute issues or conflicts due to schedule swapping or last-minute changes. Just because the software provides a channel of constant communication doesn’t mean that managers should assume employees will not make an error when swapping shifts or covering for another coworker.

    Free employee scheduling — Most free employee scheduling options are basic documents or sheets that allow users to format cells, columns, and rows. This requires more care, attention, and oversight than some of the employee scheduling solutions that provide automation and management for a price. Managers and users alike will have to be more careful in verifying that all information is correct to avoid mishaps in the schedule.