Companies use accounts payable (AP) automation software to manage large volumes of invoices and financial transactions between a company and its suppliers. While most accounting solutions include AP features, many of them do not provide functionality to manage complex AP processes. Companies choose AP automation software to reduce manual work and avoid human errors. AP automation software is used by accountants and by members of the accounting department responsible for accounts payable. It can also be used by managers and executives to monitor AP processing activities. This type of software simplifies complex AP activities and helps accountants manage large volumes of supplier invoices. AP automation improves the efficiency and the accuracy of the AP department and helps with other accounting activities such as financial closing. AP automation solutions can be delivered as standalone products or as a part of accounting suites that also include AR automation, billing and invoicing, and payment processing features. This type of software is integrated with accounting solutions or with accounting modules of ERP systems.
To qualify for inclusion in the AP Automation category, a product must:
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Gain real-time financial and operational visibility throughout your business. Leverage comprehensive financial controls to ensure security and compliance. Streamline your business processes using extensive automation to reduces labor, and save costs. The Sage Intacct system includes accounting, cash management, purchasing, vendor management, financial consolidation, revenue recognition, subscription billing, contract management, project accounting, fund accounting, inventory management, and financial reporting applications, all delivered through the cloud.
Beanworks AP automates accounting workflow to empower teams to succeed. From purchase to payment, Beanworks AP integrates with your software to make accounts payable (AP) simple and delightful. Thousands of users manage AP at a fraction of traditional processing costs while remaining focused on financial management and reporting. Best suited for teams processing at least 150 invoices monthly.
Bill.com delivers financial process efficiency to businesses through streamlined accounts payable and accounts receivable management. The smart platform reduces data entry and human error by leveraging artificial intelligence (AI) and machine learning. Bill.com automatically extracts data from invoices to create bills in real-time, and notifies you when action is needed. With flexible payment options like domestic ACH, international wires, and virtual card, it’s easier than ever to pay vendors how they want to be paid. Bill.com gets more intelligent as you use it, learning your processes and preferences to give you greater control over every aspect of bill management. The modern user interface is designed to add greater efficiency, so you can do more in less time. And with support for all types of workflows, Bill.com easily scales with your business as it grows. Bill.com is built on an intelligent, AI-enabled platform that brings a higher level of process automation and payments capabilities to your business—today and in the future. Key Benefits: Streamline busywork while staying in control. Bill.com auto-enters invoice data for your review, routes bills to approvers, and syncs with your accounting software. Reduce data entry. Meet IVA, your Intelligent Virtual Assistant. IVA captures all the important data from your invoices and starts the bill creation process in real-time. Leave audit trails to us. See original invoices and review notes, approvals, payments, and remittance details for every transaction with transparent, time-stamped audit trails. Take control of approvals. Customize role-based access and assign bill and payment approval workflows. Based on the rules you set, Bill.com manages the workflow for you. Catch mistakes early. Never pay the same bill twice. Bill.com monitors invoices, bills, and payments for duplicates, reducing human error and giving you more control. Make life easier for approvers. Group bills that need immediate review, so approvers can focus on what’s most important. Assign multiple approvers, so if someone isn’t around, another can take action. Stay in sync. Bill.com automatically syncs with your accounting system to save you from entering payment data twice and keep your records consistent.
Award-winning MineralTree offers the only end-to-end AP automation solution that automates invoice and payment processing. Plus, MineralTree’s AP Automation solution includes two-way integration (automatic sync) with NetSuite, Sage Intacct, QuickBooks, Microsoft Dynamics GP, Microsoft Dynamics 365 Business Central, Xero and Sage 50, Sage 100. And, check and electronic payments are processed directly from the business’s bank.
AvidXchange's complete solution is comprised of three main applications: purchase order application, invoice application, and payment application. These applications are supported by several service teams to enable our users to have a very supported software experience. Purchase Order Application AvidXchange’s Purchase Order Application enables you to automate your company’s purchase order process and control costs by preventing unwanted purchases. You begin your AP process by entering a requisition into the Invoice Application for the goods and/or services vendors require. That requisition is then sent into a workflow for approval. Once the requisition has the appropriate approvals, it becomes a purchase order and is sent to your vendor for fulfillment. After those goods and/or services have been rendered, the vendor will invoice you. When the invoice enters into the AvidBill Service, the purchase order is associated to the invoice using the original purchase order number, vendor, and amount that was established at the beginning of the process. The purchase order and all of the individual line items and coding have now “flipped” to the invoice. Invoice Application AvidXchange’s Invoice Application is a web-based paperless invoice management system designed to automate the way companies manage accounts payable documents. The Invoice Application provides finance executives and AP managers with enforceable controls, powerful reporting, and added “visibility” to all documents in their organization. AvidXchange Invoice mirrors your existing invoice approval process. Paper invoices are either scanned into an electronic format, or electronically submitted directly into the Invoice Application – either through direct data-import or through the Vendor Portal. Invoices are automatically coded, assigned to the appropriate workflow, and routed electronically for approval. Once fully approved, invoices flow directly into your accounting system for payment processing. Payment Application AvidXchange’s goal is to enable you to facilitate 100% of your vendor payments. Every company is unique and has a variety of vendor relationships, and our mission is to empower you with robust options to pay your vendors with best-in-class methods for paper checks and electronic payment methods. AvidXchange’s full-service payment offerings are available using AvidPay, AvidXchange’s bill payment service. When you select payments in AvidPay to be paid, they are then sent over to the AvidPay Network. The AvidPay Network is the network through which your vendors get paid. The AvidPay Network optimizes the electronic payment mix, with an average electronic adoption of 45%. For vendors that you would like to pay in-house, Create-A-Check is available as a self-managed payment option. You manage your vendor data and can facilitate payments via MICR check, ACH/EFT, and wire transfers in-house using the Create-A-Check software. 5 Key Benefits of Automating with AvidXchange: 1. Reduce Processing Costs - Automating reduces processing costs by 60%, or more. How? By eliminating the hard costs associated with paper invoices and checks, such as postage and check stock, as well as eliminating the soft costs associated with manual processes, such as data entry. 2. Create Processes that Scale for Growth - By eliminating the paper from your accounts payable processes, you also remove the manual tasks that are associated with them. Therefore, in an automated environment your company will be able to add invoice and payment volume without having to add headcount to handle labor-intensive functions. 3. Improve Control & Visibility - Automating payables gives your company 24/7 visibility into the status of invoice and payments from anywhere you have an internet connection. Additionally, we configure your workflows to mimic your current approval processes, so that you maintain all of the business rules you have in place today coupled with an electronic audit trail for an additional level of accountability. 4. Implementation in 45 Days or Less - We have a three-step process that we’ve developed over 16 years of helping to get customers up and running on our software. Every customer gets a dedicated implementation specialist that walks them through the three steps: data collection, configuration, and testing. 5. Service Teams to Support Your Experience - From the moment that you decide to become an AvidXchange customer, we have service teams in place to support you. During implementation, you have a designated implementation specialist to help you get up and running on our software, and after you’re implemented you get an account manager to help with any questions you may have along the way while you use the software. Additionally, we have a support team that has a 15-minute response rate based in Charlotte, NC. If you use our payment service, then you also are aided by our vendor enablement team and payment services team to maintain vendor data and optimize electronic payment conversion.
Accounting Seed is a robust accounting solution that transforms the way you do business. Our Financial Suite is a comprehensive accounting and ERP application that is both 100% native to the force.com platform and fully integrated into Salesforce CRM. Our accounting solution tracks data through the entire business lifecycle; from marketing, project implementation, product sales, back office accounting, to producing financial statements designed by you. It is the complete finance solution for small to mid-size companies!
Tipalti is the only end-to-end solution to automate the entire global payables operation in a unified cloud platform. We take the pain out of payables by cutting 80% of the workload, freeing up your team to focus on growth initiatives. We also provide the systems infrastructure to scale, with robust tax and regulatory compliance built in and financial controls to govern your AP operations. We do all of this while maintaining 98% customer satisfaction and work with leading companies like Google, Amazon Twitch, Houzz, Twitter, GoPro, and GoDaddy. We ensure success with dedicated service and support, and with more than 3 million suppliers around the world, we’re ready to drive your success. Tipalti provides accounts payable teams a complete global B2B payables automation solution that makes it painless to process invoices, match purchase orders to receipts and invoices, and pay suppliers and partners around the world. Wipe out 80% of your AP and supplier payment workload. Tipalti cuts the manual work from your accounts payable processes, so you can focus on revenue growth and cash flow management instead of back-office financial operations. Tipalti provides the infrastructure that sets you up for long-term sustainability, so you’ll never have to implement another AP system. Help reduce tax, regulatory, and financial control risk. Built-in audit logs, OFAC and other sanctions screening before every payment is processed, signatory rights, role-based views and privileges, robust workflow approvals, and W-9/W-8 digitized tax form collection and validation help mitigate risk and fraud. Generate revenue for AP. Early payment referral fees give AP revenue sharing opportunities and allow companies to manage cash flow better without impacting working capital. Improve supplier relationships. Offer a broad range of global payment methods and currencies, improve payment accuracy and timeliness, give early payment discounts, and provide proactive supplier visibility to payment status and history to enhance the supplier payment experience. Tipalti’s enterprise-grade cloud platform meets the highest level of security standards with extended user roles, approval workflow, and data protection. Tipalti’s systems are PCI and SSAE16 SOC audit certified. AES encryption and white-listing ensure payer and supplier information is maintained to the highest industry security levels.
Goby offers accounts payable professionals a faster, smarter way forward with cloud-based AP automation. By digitizing invoices and capturing their data, Goby enables teams to streamline approval workflows, increase productivity and eliminate mistakes while driving rapid ROI. Serving mid-market companies from all industries across the US and Canada, Goby remains committed to its mission of creating delightful results out of ordinary data.
PaperSave, developed by WhiteOwl, simplifies document capture, approvals and automates transaction creation by offering an out of the box, seamless integration with many host solutions including: Blackbaud solutions (RENXT, FENXT and BBCRM), Microsoft Dynamics (GP, SL, D365 CRM and D365 Business Central) and Sage Intacct. Our native OCR captures data off of documents and validates it against the host application database, and then leverages the APIs to automate transaction creation in real-time. PaperSave doesn't just push data into a system to create a record because it streamlines 'filing' of documents so that they can be retrieved directly from the host system user interface from the respective record. Leverage the PaperSave workflow engine to streamline any process, not just Gift Entry or AP! Leverage PaperSave SmartForms to create web based forms to streamline additional processes. PaperSave allows you to better manage your Documents through tight security, audit trails and record retention rules.
Chrome River INVOICE offers a fully mobile invoice management solution that expedites invoice processing and supplier payments while increasing visibility of spend enabling AP teams to drive savings. Take your invoice management to the next level with an intuitive solution that simplifies the invoice management process. Suppliers will love how fast they will be paid. Approvers will love how easy it is to approve invoices, and AP teams will love how simple it is to use. By partnering with Chrome River, you can future proof your business by leveraging tools that move with you as your business grows. Chrome River delivers the long-term value you are looking for in an expense and invoice management provider. We are committed to your success. With Chrome River, you can let business flow with a suite of expense and invoice management solutions. Our suite empowers you to make insightful business decisions, mitigate risk and gain operational efficiencies as you streamline business processes. We understand you want solutions that grow with you and meet your changing business needs. Customers across several industries including Manufacturing, Transportation, Legal, Education, Energy, Technology, Travel, and much more trust Chrome River to provide future-readiness and a superior customer journey.
Stampli is a plug and play cloud-based invoice management solution for Accounts Payable that streamlines AP and helps get invoices processed 5 times faster. Until today, Accounts Payable’s greatest challenge was the communication breakdown that occurs in the process. Stampli solves this problem by turning each invoice into a communication tool which centers the conversation about the invoice on top of the invoice itself. Stampli eliminates chasing stakeholders, reducing the time to process an invoice by as much as 80% - and makes the process enjoyable for everyone involved! Featuring an intuitive and collaborative user interface, Stampli integrates seamlessly with leading ERP's including NetSuite, Intacct, Quickbooks, and SAP. Set up is fast, easy, and free, and no implementation project is required.
Tesorio is a cash flow performance platform that collects and organizes the critical factors impacting cash flow, including information from ERP software, bank accounts, and emails. Using machine learning, Tesorio analyzes this data and gives finance teams actionable insights and automated workflows for better managing, predicting, reporting and collecting cash. Tesorio’s intelligent platform includes applications for cash flow forecasting, collections management and automation, spend analysis, and currency exposure management.
The Armatic platform enhances the power of your existing accounting/ ERP software and your existing CRM system with workflow automation, powerful business intelligence and fully integrated cross-department communications functionality to automate tasks in finance, sales, support, HR and operations. 1. Finance & Billing Automation (AR, AP, Invoices, Subscriptions, Payments): Fully automated AR Collections drastically reduces time to payment (DSO). Our advanced rules engine delivers the right message at the right time automatically, ensuring the highest likelihood of payment, while enabling prompt, efficient customer communication. Never have another vendor payment not accounted for, assign vendor bills for review and approvals. Leverage our workflow automation and approval engine to route all your bills for optimized payments. Enable subscription/recurring billing, progress billing, invoice creation, automatic payments, payment plans, late fees, coupons, online billing and interactive customer portals, all integrated and synced with your current accounting and CRM systems. Payment tokenization and automated failed payment recovery ensures no payment is missed and all data is secure. 2. Sales & Success Automation (QTC, CPQ, NPS, eSign): Automate quotes for prospects, control your pricing and close deals faster with our QTC and CPQ features. Everything from creating a quote to collecting cash from customers. Empower your sales and success team to handle the QTC process and remove departmental bottlenecks. No more second-guessing, let your sales team handle all aspects of new contract creation within a clearly defined framework - from quote to eSignature and payment. Share all historical communication data, files, documents, invoices and contracts across your whole team from the customer manager. Use Armatic's build in contact center to communicate with your customers. Leverage the Armatic Net Promoter Score engine to join companies that have grown 2x faster vs the competition. Empower your teams to make better decisions backed by customer feedback. 3. Human Capital Automation (eNPS, Employee Advocacy, Contracts, eRecords): Measure and improve your employee satisfaction with the Armatic employee NPS. Create communication feedback loops with your employees to drive loyalty and employee engagement. Amplify your companies social reach with Employee Advocacy. Leverage the social networks of your employees, by providing them an easy way to share approved company information. Your companies social posts reach a magnitude of prospects and potential new hires. Provide your HR team and managers across your organization a solution to eSign, store and manage securely all employee contracts. Share all historical communication data, files, documents, employee contracts and NDAs across your whole team. The Armatic employee contact manager provides your team instant and easy access to all employee relevant information, including communication data, contracts, and HR related notes.
Office automation solutions that deliver smart digital workflow and document control, setting a new pace for worker productivity and business performance. Flexible integration, mobile and #1 east of use with zero-compromise cloud services recognized as best-fit for digitizing, automating and transforming key processes with over 500,000 satisfied users at 18,000 companies in 70 countries.
Esker's Accounts Payable automation software allows businesses to eliminate the manual pains of traditional AP invoice processing thanks to intelligent capture, touchless processing and electronic workflow capabilities. The end result? A simpler, more efficient way to manage cash flow and generate new revenue.
Palette Software is a leading provider of AP automation and Purchase to Pay automation, with over 3,500 clients and 250,000 users worldwide and recommend ratings of 95%. Palette provides an intelligent solution for: Invoice Capture | Invoice Processing | Approval Workflow | 2 & 3 Way PO Matching | Recurring Invoices (Contracts) | Purchase Requisition & Purchase Order Automation | Archive & Audit. It's a modules based solution that grows with the organization and is available on-premise or in the Cloud. Palette is a global solution for multiple ERPs, countries, currencies and tax rules, with unlimited users and no user license costs, bulletproof compliance control and minimal I.T. involvement. Our Platform Accreditaions include: HiTrust | Soc 1 & 2 | HIPPA | ISO 27001 | GPDR | ITAR | PEPPOL
Procurify is the best in class Spend Management Platform. Control, track and report your company’s spend. Robust request to approve functionality, purchase order management and authentication of deliveries all in one place. Purchasing in Real-Time Create, Track, and Report all your Requisitions, Purchase Orders, and Expenses in Real-Time, at the office or on the go. Control Spending As it Happens Be proactive instead of reactive. Accurately stay on top of your budgets before making decisions with instant analytic reports. Streamlined Purchasing Platform Request, Approve, Purchase, online, on your phone, from anywhere, instantly. Procurify makes procurement fun! Additionally, we include budget management tools, tracking & reporting tools, free training, easy integrations, free mobile companion app.
Accrualify's Spend Management Platform helps corporate finance teams automate and manage their full AP process. Purchase Orders: Open the platform to all your employees so they can easily create purchase order requests. With customizable approval workflows, all PO requests are automatically sent to all required approvers. Accruals: Automate accrual estimate requests to vendors and have vendors input all estimate data for your admins. Invoices: Easily collect invoices from your vendors and have all invoices automatically go through your defined approval workflow. Payments: Quickly and easily pay vendor invoices with domestic ACH and internationally through our platform. Payments also qualify to go through a customized approval workflow. Additionally, if you have vendors that don't accept ACH payments, our platform will automatically cut paper checks for you as well. Budgets: Share budget and spend information with department heads, subsidiary leaders, and others to create a more transparent financial view for decision makers. Vendor Management: Make vendor management and on-boarding simplified with our Vendor Portal. Vendors input all required information, including key contact information, W-9s, payment details, and more, taking the burden off of your AP clerks. ERP Sync: All Accrualify products sync with all tier-1 ERP systems and most tier-2 systems. With our auto-syncing, your admins reduce time spent on inputing duplicative data.
Smart AP Invoice Approval is a simple to use solution designed by understanding the needs of users. The app can be deployed within 4 weeks without any need for ERP upgrades. Once the app is deployed, approval managers can take invoice approval decisions right from mobile device anytime
Invoice approval workflow - Streamline complex invoice handling process from receipt to payment. ALTO Accounts Payable is a flexible solution for invoice approval workflows. Monitors budgets, creates accruals, approves, rejects, reworks invoices. Manages exceptions. Benefits: Eliminates duplicate payments Takes advantage of discounts Eliminates late payment fees. Manages Exceptions. Improves controls Reduces costs. Improves accuracy, transparency and collaboration. Exception Handling Group Define and flag critical exceptions. Be proactive, not reactive. Your business, your rules. Rate overall experience: Every rating matters. Provide input on every single transaction. Supplier performance matters. Ease of use: Approve, reject, rework invoices with one simple click.
Automate invoice processing. Format, personalize, and deliver business application output.
Corcentric transforms the way businesses purchase, pay, and get paid, through a holistic suite of AP automation solutions designed to manage 100% of a business’ spend, including PO and non-PO invoices, and capture and convert invoices regardless of format. In addition to invoice automation, the suite includes analytics, supplier enrollment, and payment disbursement capabilities. Corcentric Payables is an ERP-agnostic, Software-as-a-Service (SaaS) accounts payable automation suite. With easy-to-use dashboards, the solution provides full visibility into invoices, status, payments, and cash flow for accurate data and reports that facilitate informed decision-making. The cloud-based application enables simple implementation and training and supports mobile invoice approvals through any smartphone or tablet.